January 25, 2020
March 22, 2021
In this article, Fred will highlight and review the best online task management software and tools of 2021.
Running a startup is no piece of cake. There is a constant hammer of uncertainty that only adds to the already existing pressures of limited budget and scarce resources. Each week as the business of startup grows, so do the challenges that come with this growth.
As a Project Manager, you can only do so much, monitor and manage team collaboration, maintain time-accountability, and assess the progress of your projects. And even then, things can get clunky and fall out of place. To foster an organized workflow, most organizations acquire the help of a nifty task management tool.
Because why let everything fall on your mortal human-shoulders when you have a wide array of automated friends to share your burden.
Task management is defined as the process of managing the life cycle of a task.
It stretches right from the task planning to track to execution.
It facilitates the entire team to track tasks from the beginning, setting deadlines, how to prioritize tasks, and assigning the tasks to relevant stakeholders.
Task management involves:
Essentially, task management can facilitate individuals to achieve their goals or groups of individuals to collaborate for the achievement of collective goals.
Task management tools allow you to organize, plan and prioritize tasks to complete them efficiently within the desired time frame.
Such tools are specifically designed to address the requirements of project leads and rules out the chance of missing goals and surpassing budgets.
The best part is that you can get accustomed to such apps even if your tech-savvy or not.
Summing up, if you are in a job role where you have to delegate tasks to your broader team then task management software is important for you.
Before we move onto helping you choose the best task management software, let’s skim through the reasons your emerging business could use one.
If you have never used a tool for task management, you will find yourself swimming in a bottomless sea of software to choose from. Which also means, you are equally likely to find yourself investing in the wrong software, which may sound like a good idea at the start but would turn out to be a big source of disappointment.
Here are 6 key criteria you should refer to before investing in one:
37 Best Task Management Software and Task Tracking Tools for Startups:
Bonus Task Management Apps:
If hopefully by now, you’re convinced that your startup could use the expertise of a management tool, we have reviewed a list of the 37 best task management tools to help you manage teamwork and increase your productivity.
nTask is a newcomer in the fierce market of software. It was designed to eliminate the frustration caused by overly complex tools that are often abandoned by the users halfway down the road. Its specialty lies in its straightforward, elementary format that reduces the learning curve of users belonging to any team type.
It can be one of the best task management software for modern teams as it comes equipped with native modules that give all-round coverage to your project needs. With an elaborate task management solution built-in, there’s nothing you cannot do with nTask. Assign tasks, manage priorities, set recurrences, and get notified when a task lies ahead of you.
Furthermore, track and resolve issues associated with your tasks quickly with nTask’s powerful issue management module. Identify issue severity and assign to particular team members to define accountability. The same holds true for risks. The software allows you to develop a robust risk mitigation strategy to let you smartly deal with your project risks.
It doesn’t end here. To help you eliminate the horror of unproductive meetings, nTask’s meeting management solution has it all. From agenda to meeting participants attendance, to meeting minutes, and lots more. A definite fit in the manager tools category.
You can also use the software for time tracking as nTask facilitates timesheet management too. Manually enter time entries and you can later use them for billing clients too.
nTask is number one on our list of best online task management tools for 2020.
Your favorite task management software. Sign up today and organize work smartly.
Evident from its name, Teamwork is one of the best task management software focusing on streamlining team collaboration and effort. It offers an impressive tier of project management features that extend from simple task management to time tracking, billing, and a lot more. Whether you work with a group of small teams or large, Teamwork will help you strengthen the different forts of your workspace, all under one roof.
Approved into use by some of the most influential names across the world, such as Harvard University, Coca-Cola, and Disney, Droptask brings a pleasant twist in the framework of task management.
Designed with visually appealing Venn diagrams that permit color customization, it has the shortest learning curve compared to any task management software out there and a must in the manager tools category.
ProofHub may be a tad expensive, but with add-ons like unified communication, email project management, and a multilingual interface, it can be great for larger teams looking to collaborate remotely. It is an easy-to-use platform to manage team collaboration and deliver projects on time.
ActiveCollab is another powerful tool perfect for organizing workflow for small teams and businesses in general. It has been around the block for a decade, and because of its smooth and flexible usability, it has rendered a favorite spot among numerous academic institutions and government organizations. You can manage every aspect of your project be it time tracking, team collaboration or invoicing.
Active Collab is a cloud-based app that functions on multiple browsers and can be installed on a personal server as well.
One of the best task management software that needs no real introduction, Trello is the very definition of basic task management. Trello’s specialty lies in its interactively simple Kanban boards that assist quick drag & drop ability of tasks from one column to another.
The incredibly generous Free plan of Trello that offers unlimited members, boards, and checklists are what has granted Trello a golden spot in the hearts of small businesses and setups a must in the manager tools category.
Primarily a project management tool and simple task management tool, Nifty is gradually becoming a strong name to remember in this crowded market of task management tools. It provides users with a diverse array of features that assist both team communication as well as project management.
The meager pricing plan of Nifty is a big business-pleaser for small teams looking to invest in something affordable to enhance team productivity and a clear winner in the manager tools category.
Gathering clientele, struggling with new deadlines and the processes of recruiting the right team can be a draining process. Startups need something that is not only affordable but also helps take care of multiple dimensions of team and project management.
That is where Avaza steps in. Avaza lines up in our list of best task management software due to its comprehensive feature list that lets you manage projects, teams as well as the invoices. Simplify complex projects by breaking them down into manageable work through to-do lists, add details such as a start and end date and view them in Kanban, Gantt charts or lists.
Starting with the initial quotation to processing invoices, with Avaza your financials are taken good care of, so you can focus entirely on your project delivery. Avaza makes payment and invoicing even easier through options that allow for conveying and monitoring detailed estimates to potential clients, which you can convert into a project with a few clicks.
It also offers an inbuilt client management module that includes a Time & Expenses tab and caters to direct payment through PayPal or Stripe.
A complete project and task management app with a growing number of subscribers with each passing day, Wrike holds its place as one of the best task management software for teams of all sizes in all industries.
Offering a multitude of options with a sleek interface to manage projects encompassing complexity from basic to enterprise, this tool is one of the all-under-one-roof solutions. Beginning with multiple pane views for viewing and monitoring information from different aspects, Wrike makes it easy to stay on top of your projects with little effort.
You can organize, prioritize, and schedule tasks, engage team members through tagging, customize reports, and collaborate with peers with just a few clicks. If you are just starting up, you can start free with a limited number of users and a fixed set of features. You can later upgrade your subscription as your team grows or as the workload and project lists expand requiring a vaster feature set.
Wrike offers multiple plans that comprise Free, Professional ($9.80 per user per month), Business ($ 24.80 per user per month), Marketers ($ 34.60 per user per month) and Enterprise (customized) plans.
Quire is an award-winning task management and to-do list app for personal use or team collaboration. The app has earned countless positive reviews from business owners and is one of the most highly recommended task management software. With a minimalist and intuitive interface, Quire new users can quickly maneuver around like a pro, on both the web browser and the mobile app.
Quire offers multiple features that make collaboration easy and help you manage tasks with a well-designed system. The nested task list provides a tree hierarchical structure with unlimited levels of tasks and subtasks to let teams jot down their ideas and break down a big goal into doable smaller tasks. The Kanban board feature helps users streamline workflow and input the Scrum productivity method. Sublists allow users to have their own personal view of the main task list.
The recent powerful Timeline feature, which is a more simple and visualizing Gantt chart that lets you switch different views for your projects. With this feature, you’ll be able to see if tasks are evenly distributed between members and which tasks are reaching deadlines.
With a focused but powerful set of features that can help you streamline your task management activities and that is affordable, Basecamp could be your next best task management tool. Basecamp provides channels for instant messaging and real-time chat with groups and individuals, a good amount of file storage, to-do lists for sorting out work-related tasks, scheduling work and sharing documents, and other information.
Plus, it generates reports automatically based on your work summary so it saves you time. Also, instead of juggling between various payment plans, if you like to keep the payment plan fuss-free, at a single standard rate, regardless of the team size, Basecamp offers you uncomplicated pricing.
This means you don’t need to juggle between saving expenses and growing your team.
Basecamp offers one standard price at $99 per month regardless of the number of users, projects or teams.
A task management app, Asana has come a long way and has made a name for itself as one of the best task management software floating the market. You can create and manage tasks individually or assign them to projects as well as follow up on them through various devices.
Modules such as My Tasks list and Focus Mode help you focus on more important, more urgent tasks. Team members can easily collaborate with each other on the work at hand through comments, likes, and follow options.
Plus, Asana makes it easy to share files and other information, and even tag a team member in the comments to involve them in a certain task. Asana saves you the need to use email or other third-party add-ons for collaboration.
Asana offers a Free, Premium ($ 9.99 per user per month) and Enterprise (customized) plan.
Hitask is a task management tool that is the perfect fit for start-ups. Comprising of multiple features placed neatly on a user-friendly interface, this app makes it very easy to manage tasks and collaborate with teams.
#13 on our list of the best task management software is Aha!. Every start-up and established organization needs to establish a roadmap to clearly set and meet goals and monitor progress accordingly. What’s more? Aha! actually offers a subscription plan that is focused on start-ups.
This task management software helps you define your vision, goals, and initiatives to help strategize more efficiently. It also has a separate section for gathering ideas from customers for future improvements.
With a drag-and-drop interface, you can list down your project requirements and document features as well as create mock-ups in the same tool. Plus, you get to analyze and share your roadmaps.
As the name may infer, this task management solution has you covered all the way from task creation and management to your billing and invoicing. With the number of options this tool provides, it can safely be considered as one of the best task management software on the market.
Kanban boards make it easier to adapt the tool in an Agile work process with everything placed neatly on Kanban columns. Start-up teams need a centralized tool for monitoring everything from tasks, to clients, to the finances, which Task2Bill provides.
The additional 1GB free storage space makes this option even more attractive especially if there is a document management and file sharing involved.
Your favorite task management software. Sign up today and organize work smartly.
Proworkflow is one of the best task management tools for teams that are just starting up and picking pace. With pre-defined templates, you can take control of your task management process and not the other way round.
Customize your workflow, manage timesheets and corresponding reports, team messaging, and document sharing. A major concern of newly formed organizations is to keep track of finances and monitor the rightful investment of resources.
With the invoice management and quotation handling feature set, Proworkflow helps you steer your finances in the right direction without having to worry about any critical element slipping by.
Also, you don’t need to juggle between multiple views, instead, you get access to updates and task progress and a lot more through a single, comprehensive view – the dashboard.
Here is how you manage your tasks with Proworkflow:
Scoro makes its way to this list of the best task management software for a number of reasons. It is a complete business solution that offers a broad spectrum of features including task and project management, team management, and customer relationship management. Scoro makes it easy to keep track of tasks and projects all the while giving you ample options to oversee team progress.
For customer-oriented businesses, it is especially useful to keep track of customer issues and be able to attend to their queries through the same platform. This prevents start-ups from the extra expense that may otherwise be incurred by investing in multiple solutions for different requirements.
Scoro also helps you maintain documentation and manage invoices and billing. With so much to offer, Scoro is a must-have for start-ups in any industry.
Brief makes it to the 17th spot on our list of the best task management software for startups. Although it does not offer a huge spectrum features, the modules and capabilities it does offer is perfect for start-ups.
It is equally useful for small and large teams. It comes with a clean interface and has is easy to work with. Create and manage tasks with options that include task forwarding and group task assignment.
Plus, you can assign tasks during discussions and this not only saves time but gives you an easier way to get work done. With an option to create multiple private or shared team workspaces and topic creation for teams, manage different teams in their own way through a single tool.
A centralized view helps you oversee and monitor workspaces with the corresponding activities.
Take hold of the following prominent features with Brief:
A powerful to do list and task manager, Todoist leaves a mark by providing some solid task management features for you and your team. The tool allows you to quickly track your startups’ progress over time through a handy feature set. Like some of the best task management software, Todoist also comes equipped with native project templates to eliminate the hassle of creating similar projects from scratch.
If you’re prone to forgetting things, use the quick add functionality and instantly jot down whatever comes to your mind. The color labels, tags, and themes further allow you to organize your tasks the way you want and according to your priorities.
An interesting feature of the tool is the Karma points. Every time you complete your tasks, you earn Karma points and level up. You can also track your performance by analyzing Karma trends and streaks.
Omnifocus is a beautiful task management software designed for Mac and iOS devices. A GTD app at heart, Omnifocus makes task management efficient for you. Although the myriad of features Omnifocus comes with may seem a little too overwhelming for starters, if you’re looking for a complete task management solution, look no further.
Easily add actions using Siri to process things faster. Furthermore, for executing tasks in a workflow manner, make use of customizable tags to make tracking and monitoring of tasks smooth. These tags could refer to any context, ranging from location or people to priority levels of actions.
Through the forecast feature, which shows your calendar, keep an eye on upcoming tasks for the day, and plan accordingly.
Omnifocus comes with different plans catering to Mac and iOS devices.
The tool also comes with discounted plans for educational and business institutions.
Check out the best OmniFocus Alternatives:
Another comprehensive task management software, Zoho Projects provides a powerful suite of features that let you manage your tasks with minimum confusion and maximum efficiency. The core functionality of the tool revolves around social networking while getting things done. That is, Zoho Projects comes with a rich toolset comprising of multiple collaboration channels for you to keep everyone in the loop. Some of these channels are team chat, online team communication forums, and interactive feeds.
In addition to that, through task dependencies and milestones you can track your task relationships and your projects’ most significant events in order to understand what you need to do next.
The software comes with built-in extensive reporting capabilities to help you gain useful insights regarding where your project stands at the moment.
If you’re looking for a user-friendly, yet a comprehensive task manager, Flow might be one of the best task management software for startups. Through a visually appealing and intuitive user-interface, Flow makes task management even more fun.
The project timelines allow you to plan your project by week, day, or month. The easy drag and drop lets you quickly schedule the upcoming tasks and layout the individual workload on your timeline. You can also catch a quick glimpse of your project performance through project dashboards.
If you have a large team working on multiple projects, Flow caters that too. Create workgroups for each project or team and start adding tasks. Furthermore, apply useful filters to keep your attention towards the critical tasks.
Taskade is a simple and flexible online team collaboration tool and task manager that lets you organize and collaborate on your ideas through checklists, notes, and audio/video calls. The simplicity of the tool is the reason it made to our list of best task management apps for startups.
The real-time collaboration features of Taskade provide an excellent platform to stay connected with your team and streamline communication for completing tasks effectively. These features are audio/video calls, team chat and comments, and file sharing.
The tool also comes with built-in templates to help you plan your work ahead of time and get geared up quickly to get things done faster.
Integrating multiple business management tools into one solution, Bitrix24 is a powerful task management software. It provides a collaborative platform for smartly dealing with your projects through elaborate solutions which include task management, CRM, and team collaboration, to name a few.
Use built-in Gantt charts to kick-start your project planning and map out your schedule to visualize key tasks. The Gantt charts also help with resource management and efficient task allocation. The tool provides a solid framework for team collaboration, making it easy for you to communicate through multiple means. These include social intranet, team chat, videoconferencing, workspaces, and more.
In addition, the automatic time tracking functionality helps you keep track of where your time went and how you can improve it. In case of manual time tracking, you can easily put in time entries according to your schedule and calculate the hours spent.
Another one of the powerful task management software, Jira comes with a lot more than traditional task management. The software is a solid means to keep track of your work, whilst keeping in mind the bigger picture revolving around issues and bug tracking when it comes to software development.
As soon as you launch the application, Jira gives this leverage to you to choose the type of view according to your task needs. You get the options of Scrum board or a classic Kanban board to fit with your project requirements and then move along with your work.
The software is loaded with features specifically designed to smoothly implement agile. With a massive built-in library of agile reports, you wouldn’t need a third-party tool for measuring your performance. These reports range from basic burnup and burndown charts to more elaborate velocity and sprint charts.
Check out the top Jira alternatives:
An easy to use task management software, Taskworld comes with a neat set of features to help you get things done faster. Designed to fit with the requirements of small and medium-sized teams, Taskworld comes with a variety of functionalities to streamline your operations.
The interactive dashboard allows you to catch a quick glance at your project performance and take instant decisions, without getting into the hassle of peeking through individual projects. The same principle applies to the activity stream too. The live stream allows you to get project updates in real-time from your team members so that no information leak is observed.
Other than all the essential task management features, Taskworld comes with other useful functionalities too, including multiple projects performance reports like burnup and burndown charts, consolidated documents management, and multiple language support.
An enterprise-level project management software, Clarizen empowers a team to go beyond the basic task management, and automate processes to support broader organizational goals. If you’re looking for a simple task management software for your team, you may want to pass, as Clarizen’s core functionality revolves around work management for enterprises.
The software provides a 360-degree view into your project resources, and task schedules to get real-time insights into what lies ahead. Another way of gaining this is through the dashboard which features your project portfolio and all the critical key performance indicators. You can also engage your workforce on a calendar to collaborate on schedule and quickly make changes according to requirements.
The powerful built-in reporting of Clarizen helps you to measure your project performance without opting for any third-party application integrations. This facilitates in developing a coherent workflow across your organization without any fear of information loss.
Podio is a task management software that essentially operates by consolidating task management and social collaboration features into one integrated solution. The software facilitates successful project execution by claiming to put content, context, and collaboration in one place.
The team collaboration features Podio comes with a range from likes and file sharing within the system (just like Facebook), to instant messaging and audio/video calls for instant collaboration. These features allow you to closely track team performance and what each team member is working on at a particular time.
The file management inside Podio is a secure way to keep all of your documents in one place, only to be retrieved whenever required. You can also share your presentations as status posts with your team members when needed.
ProProfs Project is one of the top task management software and offers a gamut of indispensable features, which makes task management a breeze. Its simplicity is the X-factor of this tool. Generally, other task management tools require some sort of technical knowledge or complex to operate, but ProProfs Project cuts all the clutter and promises an immersive user experience.
Users can easily keep a close eye on their projects as they are backed by an intuitive dashboard. Jobs like task assignment, subtask creation, etc. can be done without breaking a sweat, which further promises better performance during the project execution phase.
Users can skip the hassle of skimming through a pile of unread emails as ProProfs Project allows discussion on each task, which, in turn, keeps the whole team on the same page and results in better task execution.
Float was originally developed as a resource scheduling application. It is entirely web-based, which means that you don’t have to go through the hassle of the installation process. Especially when you are on the move, it kind of gets hard to reinstall and activate the program over and over again.
Anyhow, resource scheduling is not the only strong suite here. Float comes with several colorful features that easily nominate it is as one of the best task management tools in the market.
Why is it suitable for start-ups? Well, if you put it that way, it comes with a very attractive price tag. For $5 only, you can get by with all the premium features on a monthly basis. Moving on, Float is reportedly used to give projects that special push to meet deadlines effectively.
As mentioned earlier, in addition to resource management, Float is an excellent solution for project and task management. The program enables you to manage your team’s time efficiently. You can identify the critical path tasks for as long as you know which tasks can be delayed.
There is no need for lengthy processes or entering a lot of data into Float to start using it. It is simple and easy to use tool. Just add your project and your team on the platform, and you are good to go. Make your schedule and assign tasks to team members. The moment you do that, you will be able to monitor the progress of each task. Pretty cool, right?
The next tool on our task management tools list is MeisterTask.
The software primarily aims to meet the needs of Agile teams. With MeisterTask you can create different kinds of workflows including, but not limited to Sprints, Kanban boards, as well as simple static project boards.
With a large selection of native integrations along with over 2,000 applications via Zapier, MeisterTask streamlines any digital ecosystem.
With intuitive user experience, MeisterTask’s task management allows you to customize tasks, projects, and views according to how you want.
ProductBoard reportedly aligns teams with the product development cycle.
The tool is reportedly used by custom-driven, modern organizations because of its design philosophy centered around Product Excellence Methodology.
With this tool, you get the right balance of flexibility and guidance – giving your team the tools they need to truly understand what users want.
Airtable is an online collaboration service that comes with numerous task management features.
Its layout is simple to understand and you can utilize it to manage your tasks in a convenient manner.
Best of using Airtable task management software you can arrange all your work in a way you like.
Toggl Plan is an easy to use task management tool.
With this software, you can plan projects with ease and keep everyone on the same page.
Toggl Plan can be used by small and medium teams. If you are looking to better your workflow management this is the tool for you.
The application is specifically aimed at helping IT, design, finance, and marketing companies, or such departments within a larger organization.
EngageBay Inc. provides an effective and easy tool to assign and manage tasks between your sales, marketing, and support teams.
The software is an affordable all-in-one marketing, sales, support, and CRM solution for growing companies.
EngageBay helps you to engage web visitors and convert them to a happy customer.
Next up on our list is Todo.vu. Todo.vu is a productivity suite that provides task management, CRM, time tracking, and billing functionalities.
The software is a great choice for any type of team of varying sizes including freelancers, teams, and consultants.
Todo.vu aims to help teams and individuals improve efficiency and productivity while allowing you to gain transparency and increased quality outcomes.
Miro is an online visual collaboration platform for teamwork. With Miro, you can create, collaborate, and centralize communication for all your cross0functional teamwork.
This platform is a great tool that helps teams work effectively together with the ability to brainstorm together and plan and manage agile workflows.
And with the various integrations the software offers, Miro is a great choice as a task manager and a tool to help organize and streamline workflow.
Be it personal or professional life, you’ll have tasks to complete every day. Keeping a track of all the tasks pending in a day can be challenging for many.
That’s why it’s important to organize all assignments.
Using the best free task management software solutions is a great option for those who want to organize work in an efficient manner.
Let’s take a look at the three top free task management software solutions which we have shortlisted:
Task management is not applicable to just professional life – It’s equally important to manage your personal life as well.
It’s quite simple really!!!
Either your organized or you’re not & I personally believe it’s always safer and much more productive in being organized.
What better way to manage that end than through a personal task management software solution.
To help you with personal task management, I’ve curated a list of 3 must-have best personal task management software solutions for 2020:
The following 3 Task Management Software Solutions are open source and will help manage your task management needs.
Although not every task management app in our reviewed list meets each criterion necessary for selection, we leave the final decision up to you. Keeping your startup’s framework in mind, its limitations, and your strengths as a project manager, select and find out which task management software will best catapult your business.
Your favorite task management software. Sign up today and organize work smartly.
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