January 31, 2019
10 Best Evernote Alternatives for Note-taking and Task Management
Evernote is one of the popular to-do list apps that is designed to help take notes, organize and prioritize ideas and create lists to keep productive and on track.
Although the options Evernote offers can be very helpful, there are some areas where it could introduce potentially more useful features.
Some of the more prominent features Evernote lacks and which can be found in other apps include task creation and management including time tracking. For a tool that merely lets you jot down ideas without giving you options for listing tasks or monitoring progress, the price is a little steep.
Check out the following tools as your Evernote alternatives or Evernote replacement today. These can be a better deal for notetaking and productivity apps.
The first on our list of the best Evernote alternatives is nTask. As a task management software, this tool offers one of the best deals when it comes to the price vs value comparison.
You can use this app to work with teams or keep a track of your productivity levels. Comprehensive task and project management modules help you break down your work into easily manageable pieces. nTask is a great choice if you’re looking for an all-in-one tool which works for your personal needs as well as a complete project management software.
You can take notes as tasks and assign them to project folders as lists. Plus, you can attach any kind of file, image or document, as additional notes to a task.
In addition, you can track your progress and even share your ideas/tasks with teams and third parties. All of this at one of the most competitive prices the app market has seen in a while.
Here is what you get with nTask:
- Task management options including creating, assigning, organizing, prioritizing and sharing tasks with multiple statuses.
- Alerts, notifications, and reminders to stay on track.
- Project management capabilities that include but are not limited to creating and assigning projects, using Gantt charts, project reports, and project timelines to manage and monitor project progress.
- Multiple team-specific workspaces that can be managed and monitored simultaneously.
- Flexible comments including commenting on tasks to projects and converting comments to tasks using Slack.
- Meeting management module including arranging and scheduling meetings (one time or recurring), send invites to attendees, add meeting details and specify follow up procedures.
- Issue management module to facilitate the identification and listing down of issues related to multiple tasks. List down the issue along with the Issue owner and relevant details to track issue maintenance.
- Timesheets management module for creating and managing team-specific sections for employee task efforts and payroll.
- Risk management module helps you identify and keep track of potential risks. Arrange risks in lists and assign a risk owner in order to track risk management.
- Powerful search and filter tools to search for tasks, projects, meetings, issues, and risks.
- Filter option to save more frequent searches.
- Two-Factor Authentication for extensive security
- Third-party access.
- Mobile apps for iOS and Android.
nTask offers the following pricing plans:
- Pro at $2.99 per user per month
Looking for the perfect Evernote alternative?
See for yourself why Evernote users are switching to nTask. Create unlimited, tasks, meetings, risks, issue & more.
At a very reasonable price compared to Evernote, Todoist can easily be considered as a great alternative to Evernote.
Making use of a multitude of options, Todoist helps you capture ideas, and manage them as tasks and projects. You can stay organized while measuring tasks progress with visuals.
In order to help you keep going, Todoist makes use of fun features such as Karma points and levels. It also helps you save time by offering templates you can adapt instantly without worrying about the layout.
To keep a better view of the more important matters at hand, you can color-code tasks and prioritize them. Plus, Todoist is not just for personal use. You can delegate tasks to other team members to expedite the process.
Also, with automated reminders and backup of data, you do not have to worry about missing out on tasks or losing any sort of data.
Use Todoist in the following ways to stay productive:
- Centralized view to keep track of all the tasks and their progress.
- Capture, organize and prioritize your tasks and projects and organize tasks.
- Map out your projects and goals step by step with project sections and sub-tasks.
- Assign due dates and recurring due dates to set repetitive tasks easily.
- Keep monitoring the day planned and check completed tasks with and without visualizations.
- Highlight important tasks with color-coded priority levels.
- Delegate tasks to people.
- Stay on track with Todoist Karma points, streaks, and levels.
- Select from various templates to get started quickly.
- Automated reminders as per date, time and location.
- Automatic backup of data.
- Mobile apps for iOS and Android.
Todoist offers the following plans:
- Premium at $3 per month.
- Customized Business plan.
3. Keep and Share
Keep and Share is another fine example of the best Evernote alternatives. This is primarily due to a larger set of features it offers and, more or less, priced in close proximity with Evernote. To begin with, you can start your day with a to-do list in the form of text, images or other files with Keep and Share.
Neatly placed on your calendar, your notes can be written directly or uploaded. You can even collaborate on them with your friends and family. This makes it easier to carry out a combined task. The tasks can be set with multiple statuses depicting how much is left to be done.
If you run and/or manage a website, you can even embed these files there and set them as downloadable. Selective sharing of tasks ensures your lists stay discreet and your plans secure.
Discussions and sending group messages is another perk this tool offers.
Keep and Share has you covered with the following features:
- Task management including task creation with start and due dates, checking off tasks directly from the calendar, organizing and prioritizing tasks.
- Directly write documents in Keep and Share’s word processor, and share them.
- Upload and share any type of file including Excel, Word, and PDFs through selective sharing.
- Upload photos from off-site and access them online instantly.
- Filter tasks in your calendar via the corresponding status with options of Current, Future, Overdue, and “Assigned to me”.
- Overlay To-Do Lists on your calendar (including shared lists).
- Send a daily copy of your To-Do List to yourself and others.
- Add files and documents to your calendar and events.
- Allow download of files from your website, newsletters and more.
- One comments section.
- Embed your files on websites.
- Create discussions online with full word-processing features.
- Stay updated with email and text message notifications.
- Add photos, screenshots, and color-coding to your discussion topics.
- Use “Send Message” to send direct messages to group members.
- Allows multiple people to contribute photos to one library or album.
- Create personalized tags to group and identify photos.
- Mobile apps for iOS and Android.
Keep and Share brings you the following plans:
- Basic, free for lifetime.
- Solo at $9 per month.
- Team with 5 plans ranging from $19 per month to $149 per month.
The 4th place on this roundup of the best Evernote alternatives goes to Casual. With Casual, you can do more than just take notes and share them with others.
It offers features that let you illustrate tasks to be done through visual representations. It helps you covers multiple stages of tasks from inception to planning. The best part is you can draw tasks as well as connect them with their dependent tasks through easy and effective flowcharts.
Another great feature is that without having to draw from scratch each time, you can use created tasks and snippets of existing flowcharts to create new lists.
If you are working in teams, you can easily assign the tasks to individual team members. Pick one of the pricing plans and start off with Casual for personal use and professional collaboration.
Make use of the following features with Casual:
- Manage tasks through creation, assignment, and prioritization.
- Option to view tasks through lists and flowcharts
- Manage project workflows via re-usable project creation, milestones, sub-processes, timelines, charts and visual project summary.
- Summary reports.
- Team notifications.
- Team management and collaboration through messaging and file share.
- Automatic backup.
- SSL security.
- Mobile apps for iOS and Android.
Select one of the following plans offered by Casual:
- Free trial.
- Personal at $7 per month.
- Group at $21 per month.
- Team at $35 per month.
- Department at $70 per month.
- Enterprise at $133 per month.
Turtl grabs the 5th spot on our roundup of top Evernote alternatives.
Turtl is more than just an online notepad as it helps you store just about anything including bookmarks, passwords, files, and lists. This all in one store is your perfect Evernote replacement especially if you are looking for a free app with a detailed feature list.
You can share lists with teams and ensure a backup to prevent any loss of information.
One of the best features is TeX math rendering, which can be particularly helpful if you are in the Mathematics domain – professors and students alike.
Also, you can write fully formatted notes in the Markdown format directly. This saves you the extra step of refining your notes into a refined document before sharing.
Here are some of the features Turtl offers to make your life easy:
- Write, organize and share notes including the option to directly write notes easily using Markdown format.
- Different note types including text, bookmark, password, image, and file/document.
- Attach photos, files, and documents to notes.
- Search your notes with text queries or using tags.
- TeX math rendering for mathematical calculations.
- Multiple translations (German, Spanish, French, and more).
- Keep your profile backed up with import/export.
- Client-side cryptography to keep all of your data safe.
- Securely share with anyone without compromising the security of your data.
- Sharing with different permissions ranging from read-only to full ownership of shared content.
- Full-text search, filtering by tag (or lack of tag), and sort by create/edit date.
- A browser extension for easy bookmarking on desktop.
- RTL text support for various languages.
- Export/import your entire profile for backup purposes or to move between servers.
- Semi-offline mode.
- Open-source server to host your own Turtl data.
- Mobile app for Android (app for iOS coming soon).
Turtl is entirely free at the moment.
6. Dropbox Paper
Dropbox Paper provides a neat interface and is a beautiful addition to the best Evernote alternatives. Simple to use tool, Dropbox Paper doesn’t swamp you with complicated features. It provides a shared, collaborative space to connect with your team and work on different ideas simultaneously.
Instantly invite team members and assign them to-dos to ensure accountability. You can also set due dates to define the level of urgency. Easily attach files and add comments to give more context to your document and make things clear for everyone to understand.
A fun part about Dropbox Paper is that you can add emojis to better express your feelings and give feedback with better visualizations.
Furthermore, you can connect your calendar with Dropbox Paper to keep an eye on all of your deadlines, including meetings, so that you never have to miss an update.
- Checklists management to keep track of all the work that needs to be done.
- Task assignment, along with due dates to further make things clear.
- File attachments, comments, and team mentions inside documents.
- Emoji support to accurately depict the feelings.
- Google Calendar integration to connect relevant documents needed at a particular meeting.
- Attachment of any link from any website into your document.
- Instant conversion of a document into a presentation for your professional needs.
- Text formatting toolbar to quickly make changes to your document.
- Android and iOS apps to take your work wherever you go.
Dropbox Paper is free.
If you’re looking for a powerful, all in one Evernote alternative, Notion is for you. The tool combines together multiple functionalities into a single solution, so you don’t have to switch applications to get things done.
Through native templates, you can quickly get started. These templates range from simple to-do lists, notes, and drafts, to more elaborate tasks and issues. These templates give your team a head start and eliminate the hassle of building everything from scratch.
Notion also comes with a knowledge base which acts as a centralized location to store all of your critical team data to be accessed instantly whenever required. Another useful feature of the tool is the functionality of the spreadsheet. You can keep track of your workflows through spreadsheets, and use them for lightweight CRM.
- Drag and drop interface to easily manage everything.
- Customizable dashboard for evaluating the project performance through charts.
- Tasks and Projects management through Kanban boards, lists view, and calendar view.
- Spreadsheets and databases for keeping track of workflows.
- Extensive library of built-in templates.
- Slash commands to perform shortcuts in one easy step.
- Offline access and syncing with multiple devices.
- Third-party application integrations.
You can easily pick any of the plans according to your needs:
- Free plan.
- Personal at flat $4 per month.
- Team at $8 per member/month.
- Enterprise at $16 per member/month.
The next addition in this review of best Evernote alternatives is a beautiful tool designed for Mac and iOS devices – Bear. The aesthetically pleasing design and smooth interface of the toolsets it apart from other note-taking applications.
There are many useful features the tool comes with to help you with your note writing. For instance, the note linking functionality allows you to build a workflow, which can further be organized by assigning hashtags.
Another interesting feature of the application is that you can easily set word counts and reading times to your articles. Furthermore, you can also convert your writing into PDF or Word docs in a jiffy and share them with anyone you like.
In addition to this, multiple themes and dark and light mode allow you to customize your writing the way you want.
- Quick notes for jotting down ideas before they slip your mind.
- Focus mode to concentrate only on the current note.
- To-do list management within individual notes to keep track.
- Hashtags for organizing tasks effectively.
- Word count limit and reading times to set with your writings.
- Multiple themes to match your preferences.
- Different export options, like HTML, PDF, Doc, and more.
- Multi-device sync to take your work on the go.
- Free for most of the application’s features
- Pro subscription at $1.49 monthly, or $14.99 annually
9. Zoho Notebook
On #9, we have Zoho Notebook. It may not be the ultimate Evernote alternative, but still has lots to bring to the table. If you’re looking for a simple to use note-taking app that is free from the frustration of add-ons, Zoho Notebook might be best suited for you.
Jot down your notes easily through Text Cards and create to-do lists within those cards to further make things streamlined for you. You can also clip any text or images you find online with the Text Card through web clipping functionality.
For your meetings, lectures, or conversations, Zoho Notebook comes with a dedicated audio card through which you can easily record them. If you’re using iOS 10 and above, these audios will be automatically transcribed for you to easily text-search them.
If you’re prone to messier note management, the Smart Card functionality is for you. It lets you quickly add context to any type of content you save in your notebook. Saved a link to your favorite recipe? Smart Card will automatically create a list of ingredients and a step-by-step guide to execute it successfully.
- Checklists management through easy drag and drop interface.
- Audio Card for recording meetings, lectures, or conversations.
- Photo Card for quickly capturing moments and scanning important documents.
- Web clipping feature to clip text or images with your text cards.
- Sketch card for hand-written notes and visual sketches for whatever comes in your mind.
- Easy adding of PDF, Word doc, and spreadsheets to your notebooks.
- Cross-platform support
Zoho Notebook is free.
10. Google Keep
If quickly creating simple to-do lists is your forte, Google Keep is what you need right now. Although, like other Evernote alternatives, Google Keep doesn’t have a powerful set of features, it still passes as an easy note-taking platform.
Primarily, you can make quick lists in Google Keep which can be accessed from any device. You can write all your important to-dos, save pictures and voice notes, and check off the tasks that you’ve successfully done. The application is connected to Google Drive which further makes syncing with multiple devices easy.
- Instant creation of to-dos.
- Lists sharing with collaborators.
- Notes archiving to keep focus only on important tasks.
- Reminders with each task to stay updated.
- Transcribe text from the uploaded images.
- Grid and list view of notes to cater to individual preferences.
- Customized labels to organize tasks in a better way.
- Pin important notes to keep them on top.
- Audio notes for recording ideas.
Google Keep is free for all.
Experience team collaboration like never before
Manage your team, tasks, projects and more on a single platform. Sign up today, it's free.