March 28, 2020
January 7, 2021
With the number of project management tools overflowing the Internet and ruling the project management arena, Asana has made its mark as one of the must-have project management software for teams across the globe. Robust features, great interface, and a roaring list of clienteles – Asana seems to have its game on point.
However, despite the seemingly perfect option that you may take up blindfolded, Asana has its own set of limitations that one should consider before investing in the tool. These limitations call for using replacements that would be a better fit for an organization in terms of usability, pricing, and work patterns.
Some of the notable limitations Asana embodies as a tool that project managers rely on include:
Asana allows for assigning a task to a single person. However, often, a project may require that certain tasks be assigned to more than one team member. Asana does not allow for that.
In Asana, you can set the task status to either Open or Closed. There is no way to identify whether the task is in progress, being reviewed or even pending. This makes the situation confusing for the team.
You can leave comments on tasks in Asana, which is a good feature to share extra information on a task. However, oftentimes, during conversations and in the middle of projects, comments may go unnoticed or forgotten. You do not have the option of converting the comments to task assignments, which is offered by multiple tools.
Considering most of the project management tools offer a broad range of features for free or a minimal price, most of the important features in Asana are paid. The free version allows for up to 15 users in a team. For this reason, at $ 9.99 a month, Asana can get expensive.
Project management is all about managing workflow from anywhere at any time. Mobile versions of project management applications hold a significant position be it any industry. However, although Asana has a mobile app, it is quite limited in terms of features compared to its internet version.
In short, although Asana comes across as a great project management tool, there are some features that it does not come with by default or for free.
In such cases, organizations have to pay to buy the premium plan, make use of integrations (free or paid) or adopt more tools to work on along with Asana even for project management related critical features such as Gantt Charts.
We have made a list of the top 26 free Asana alternatives. With these free Asana alternatives, you can get your hands on the same or more number of features at lower prices and in some cases, even for free.
nTask is a free, online project management tool designed and developed for teams. Although created for teams, it has a simplified workable user interface that can be used by individuals for personal use or freelancers in multiple industries.
It works well with teams of all sizes and industries. As one of the top free Asana alternatives that made it to this list, nTask comprises a wide range of features that facilitate collaboration and helps streamline projects and work processes.
nTask can help you manage multiple projects related to software development, marketing, human resources, design as well as legal.
Some of the features and modules of nTask include:
See for yourself why Asana users are switching to nTask. Create unlimited, tasks, meetings, risks, issue & more.
Here are some features you can get with a free subscription:
Quire is another free asana alternative you can adapt to your project management practices. It is a free app that facilitates task management for creative teams.
This app is selected as one of our top free Asana alternatives especially for teams who need to manage complex, laborious and time-consuming projects.
Quire helps you achieve this by breaking down tasks into smaller and easily manageable components. You can then prioritize the tasks as required. One of its key features is its organized and easy to navigate interface. Plus, it does not restrict the number of manageable tasks and subtasks.
Some of the key features this tool can offer you include:
Quire is entirely free-to-use and offers no enterprise pricing plans for now.
This free Asana alternative is an online task and project tool. Like other tools, MeisterTask also helps teams collaborate more efficiently while helping project managers have complete control of the projects. Teams can monitor a project’s progress in a simple to use application.
One of the key features of MeisterTask includes Kanban project dashboards. The tasks are organized and transparent for teams to view, monitor and stay notified. It also integrates with other tools to make a project and task management easier such as BitBucket, Dropbox and Google Drive.
Here is a comprehensive list of features you can avail with Meistertask:
Meistertask comes with free, Pro, Business and Enterprise payment plans.
Paid Plan: Meistertask Pro charges $8.25 per user per month.
Some of the free features you can get in the free plan include:
Freedcamp is another Asana alternative, which is a cloud-based collaboration and project management created teams and individuals. This service comes with a broad list of capabilities with reference to task assignment, communication, time tracking, scheduling and more.
All this without making expensive purchases. Some of the core features include setting up task lists and setting them up as sticky notes on Kanban boards.
The key features this service brings you to include:
Freedcamp offers free, Lite, Business and Enterprise Plans.
Paid plans start from $ 3.99 per user per month.
Here are the features you can avail for free with Freedcamp:
The last Asana alternative on our list is KanbanFlow, a lean project management tool with a simplified user interface that is easy to use. The Kanban board keeps everything in sight keeping workflow visual for easy tracking.
An interesting feature of this tool is time tracking through the Pomodoro method. This method encourages working with full concentration for 25 minutes before taking a break.
Some of the key features you can avail with KanbanFlow include:
KanbanFlow offers a free and premium plan.
The paid plan is charged at $5 per user per month with a 10% discount on annual payment.
The free features this tool offers include:
If you want a tool as comprehensive as Asana albeit relatively simple and intuitive and free to use, consider Bitrix24 as one of your free Asana alternatives.
Bitrix24 comes is an online tool with a user-friendly interface, a multitude of task and project management options and suave collaboration channels that include instant messages, chats, and group discussions as well as email.
You can view activities and other important information through a centralized news feed. You can even give your ideas and interact with other team members by commenting on their activities. You can upload images and even “like” images uploaded by other members.
Plus, it comes with a video conferencing option, which means you can interact with remote teams with ease and discuss important matters. With its robust task and project management features, including task templates, you can optimize the time spent on activities and reach goals faster.
What’s more? Style it as you like. With its customizable fields, choose to create a workflow that best suits your needs.
Project Insight is another tool we recommend as a free Asana alternative, especially for project-driven organizations. It offers a broad spectrum of features pertaining to project and portfolio management. Plus, you can collaborate effectively with your team and share information.
It provides a central interface that allows you to view activities of team members and stay on top of your projects through status updates, project budgeting, reporting and scheduling. It also provides an extensive feature set that caters to time tracking, document and knowledge management
Like Bitrix24, this free Asana alternative is also laced with customization features including customizing workflows through creating custom fields, themes, labels and other items. Plus, you can deploy Project Insight on-premise or online.
Here are key project planning features you can gain with Project Insight:
Take a look at our next recommendation for a free Asana alternative: Hibox. This tool helps you and your team stay productive through a vast variety of features that lets you achieve more in less time. Schedule and manage your tasks with ease and collaborate with the team through multiple options that include team messaging and video conferencing.
This makes it a perfect solution to interact with teams that need to communicate and manage work remotely. A key feature that makes Hibox stand out is its virtual assistant powered by artificial intelligence.
Through AI, Hibox reads user behavior to help users work more proficiently by following user work patterns and offering auto task recognition, auto recognition of dates and assignee, work delegation and team sentiment analysis, accordingly.
What’s more? You get all of this under one roof. This saves the need for costly add-ons or heavy integrations, although you can still have integrations if required under specific circumstances.
Here are some of the salient features list Hibox has to offer:
Allthings is one of the project management and team collaboration apps that make life easy through Kanban boards. This free Asana alternative lets you arrange and monitor your workflow through drag and drop on the Kanban board.
Kanban boards make it easy to stay updated on project activities and relevant information as everything is placed visually on a set of cards or columns on a clean interface. From viewing tasks, status updates to notifications, with Allthings, you can organize and prioritize your work with ease.
Other cool features include sharing lists, time tracking for your projects, attaching files and commenting on tasks and activities. Allthings also lets you customize your work through letting you create custom fields depending on how you want to manage and monitor your workflow.
Here are some key features you can avail with Allthings:
The features you get with the Free version include:
Sendtask is a task management solution as well as a great collaboration tool for teams. We recommend this as one of our top free Asana alternatives due to its simple to use yet efficient feature set for task management, project management and collaboration with teams and customers.
Instead of using different tools for communication and workflow management with teams, clients and suppliers, streamline your communication efficiently through this single app on all levels.
This tool facilitates task management right from your inbox. This means you can manage tasks as well as create and monitor workflow from your email. Team members do not need specific accounts for collaboration.
This allows you to communicate and share information without actually going through a tedious cycle of user account creation.
Some of the prominent features you can avail with Sendtask include:
Currently in Beta and free indefinitely.
Wrike has grown to be a favorite amongst project managers in multiple industries. This powerful project management and collaboration tool offers a clean and intuitive user interface, robust features and offers integrations with so many other tools.
Wrike offers modules that help you gain control of team activities and workload assignment, in-team collaboration, and knowledge share, as well as task and project management. Plus, it offers multiple payment plans in addition to its free subscription plan.
This tool makes it to the list of free Asana alternatives due to all this and more attractive yet affordable features for small to complex teams.
With Kanban boards that help you easily arrange workflow, steer your task management and project management in any direction suitable to your team and project requirements.
Also, this tool is one of the free Asana alternatives you can make use of, both on Windows and Linux versions. The best part about this project management tool is that instead of looking for integrations from other vendors, Teamwork offers Teamwork Desk and Teamwork Chat, which are easily integrated with Teamwork projects.
Teamwork Desk helps you cater to customer satisfaction, monitoring user traffic and helping teams work better together. On the other hand, Teamwork Chat facilitates your team into smoother collaboration through messaging and discussions.
Teamwork comes with the following robust set of features:
Trello happens to be the favorite tool of numerous companies from small to large, fortune 500 enterprises. Trello encapsulates sets of features you can use to make project management more interesting including its drag and drop interface to manage your tasks, projects, and teams visually.
Being a lucrative option as one of free Asana alternatives floating the internet, you can use Trello to carry a number of activities by making use lists, checklists and cards to help you organize, prioritize thereby maintaining your workflow as required.
With real-time comments, file sharing, and smooth collaboration mediums, your team can stay on track and updated instantly. You can monitor all this and more through a central board that keeps you ahead of your game anytime, anywhere.
Here’s a sneak peek of what Trello has to offer:
Brief is a task management tool cum a simple to-do list app that focuses on limited but powerful features fit for small to large teams. Brief earns its place as one of the free Asana alternatives due to its sleek design, clean interface to work on without confusing modules and just the right tools to keep the teams going.
You can create private or shared team workspaces and create topics for teams. Through a central view, you can monitor workspaces and activities going on. Plus, it offers multiple channels of team collaboration including group chat, video chat, and file sharing.
Take hold of the following prominent features with Brief:
We think Hitask can be termed as one of the free Asana alternatives perfect for start-ups. Users can make use of a variety of features relevant to task management, issue tracking, and collaboration.
With its support for multiple languages, users can easily understand, adopt and manage this tool without having to worry about language barriers.
Moreover, you can export multiple data formats for processing outside the tool. Being an intuitive tool that fosters swift team collaboration through chat channels and project monitoring capabilities, this app is a must to try.
Hitask lets you manage your workflow with multiple features including:
Monday (formerly DaPulse) is a winning combination of available features and intelligent tools in case you’re looking for an asana alternative.
If you want to organize your work in a transparent and flexible way, then Monday.com is a good project management application for you and your organization.
You can imagine Monday.com as a comprehensive project management suite that allows your team to divide work, track progress and ensure each task is completed on time.
Another one on our top asana alternatives is ProofHub which gets work done better.
With a focus on simplicity, it delivers all the tools you need to set up and manage projects.
Proofhub’s interface is somewhat similar to Teamwork Projects. Graphic cues are plentiful.
The next one on our best Asana alternatives list is Scoro. It is a work management software to help you get your work done, without shuffling apps and killing your productivity. Scoro offers a broad spectrum of product features from CRM to project management. This app helps you to handle the client details and messaging while combining project management and time tracking functionality.
The main Scoro modules consist of project planning, finance, sales tracking, time tracking, and reports. With Scoro, you can set priorities for your tasks, set due dates, and share it with your team members just like Asana. Scoro let you see how your projects are doing and show what are your next steps in nailing your projects and meeting the deadline. You can use Scoro as an invoicing tool as well, and integrate it with several cloud applications.
Clickup is another app among the best free Asana alternatives. It is an online task and project management tool that has gained much traction in recent times due to its rich feature sets and various integrations offered by this app.
It has a simple and clean UI that attracts most of its users from any industry and team size. Sometimes users get overwhelmed with the a lot of integrations and find it difficult to adopt, but it is justified by their tagline “One app to replace them all“. However, it is still one of the strong Asana like application offering project management modules.
Developed in 2013 by Dynacom, Nutcache may seem like your typical best free Asana alternatives to date. While it’s true that it borrows the concept of both task and project management from other software in the market, the key difference lies in the features that Nutcache has to offer.
The user community has reportedly embraced the software due to its humble beginnings. It took off as an invoice management tool. Later on, the devs added user-requested features that helped them to do more than just billing their clients on the dot.
Right now, Nutcache is known for enabling project managers to handle small businesses, accounting-related endeavors, and automated task management. On a side note, it wouldn’t be wrong to say that Nutcache streamlines Agile project management as one of its main highlights. That is due to a clutter-free approach to workflow and collaboration between business teams.
The only setback to using this tool is the lack of support for Waterfall SDLC projects. Nutcache devs may add that later in future builds.
Workfront is an incredible Asana alternative that provides you with an effective work management solution. It is a perfect project management application to manage different types of projects that you have on your roster.
The application offers an incredibly unified work environment where all of the individual employees and the teams working on your projects can connect for work.
One of the most incredible features that the software offers is full project visibility that allows all of the project managers, stakeholders, and executives to get real-time reports on simultaneous development processes.
The next one on our list of Free Asana Alternatives is Toggl Plan. It is simple, fast, and intuitive when analyzed from the users’ perspective.
Then again, on the same note, Toggl Plan’s usage depends on users. For instance, despite the simplicity factor, you can use this app for all your creative needs. That makes it a bit better than MeisterTask because the latter seems to be a regular go-to option for brainstormers.
Getting started with Toggl Plan is super easy. The program has a shallow learning curve where new users don’t find it too hard to master stuff. The drag and drop interface bundled with amazing project management, task creation, and to-do list gives a wholesome experience.
Speaking of the task and project management aspect, you can set things up for the first time, and then run them on recurring mode.
Affordability wise, you are looking at a better option – i.e. if you are looking to turn into a paid customer. The free plan supports teams with up to 5 members. All the essential features are added – that means there’s no capping if you are thinking of evaluating the software through the Free plan option.
Nifty is part Asana, part Trello, and a whole lot of fun for teams that wish to collaborate in real-time.
The program is popular among businesses of various sizes – and that too with various customization offers to fulfill user requirements.
You can change the dashboard to fit different workflows running simultaneously. For instance, if one workflow is dedicated to normal task management, while another workflow is dedicated to pivoting business, both of them can be managed with ease.
One of the hidden features in Nifty is markdown parsing. It is mostly used in task descriptions and comments where multiple people are working on the same hub.
Overall, Nifty offers a clean task panel, with the ability to add custom fields wherever it’s needed. As compared to Asana, this application pretty much offers value-added experience, and much more to take project management to the next level.
Often times, projects can take the shape of multiple turf wars going off at the same time. There are cases where project managers sign up with clients without being able to foresee the pressing deadlines that may overlap or conflict with ongoing processes.
For such scenarios, ProjecTurf was created to help project managers handle multiple projects without sweating the brow. Regardless of whether a project is small or big, you can use this web-based free Asana alternative to get by with task management, checklist creation, project data analysis, reporting and so much more.
Yanado is a Gmail centric task and client management software for millions of businesses all over the world.
We are highlighting Yanado as a free Asana alternative for several reasons. For instance, they understand that every issue, complaint, and project starts with an email. That’s why they have incorporated the solution into Gmail for robust results at the users’ end.
According to the latest statistics, Yanado serves more than 2,000 teams worldwide. The program has been used to manage, plan, and execute over 500,000 tasks per month. Top it off with plenty of free solutions for small teams, this application hits the radar for users who aren’t able to get things done with Asana.
In short, Yanado is appreciated by users for helping them to plan and organize their emails, work, and tasks into sizeable chunks. Work can be converted into dots over a reasonably priced package that any person can afford easily on monthly basis.
One of the best project management solutions that can help you to optimize your PM processes associated with your project development is Jira. It’s versatile, easy to use, and comes with a plethora of features to start with.
The software is an exceptional solution in terms of integration with over 3000 external applications. That means that whatever professional application you are using in your work environment, you can hook it up with Jira and don’t have to use any other online project management solutions anymore.
Although Asana is a fully-fledged software, you may or may not need to look for the best free Asana alternative.
It all comes down to your personal and business requirements. Are you a contractor, or a freelancer with only a handful of clients/ activities? If yes, then you don’t need to use an Asana alternative. In fact, you may not need to use ‘Asana’ software because most of your deliverables can be managed easily through a simple to-do list application.
However, things take a wild turn at a bigger level. If you are hustling multiple projects, handling simultaneous workflows, or pressed for time on rapid team collaboration, then you need an alternative solution to Asana.
Don’t forget to scale and measure your requirements before doling out a big wad of cash. That’s the only and best recommendation that anyone can give to you.
What is your favorite free Asana alternative? Share your experience in the comments below.
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