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15 of the Best Free Asana Alternatives to Use in 2018

free asana alternatives, ntask, best asana alternatives, top asana alternatives

With the number of project management tools overflowing the Internet and ruling the project management arena, Asana has made its mark as one of the must-have project management software for teams across the globe. Robust features, great interface and a roaring list of clienteles – Asana seems to have its game on point.

However, despite the seemingly perfect option that you may take up blindfolded, Asana has its own set of limitations that one should consider before investing in the tool. These limitations call for using replacements that would be a better fit for an organization in terms of usability, pricing, and work patterns.

Why You Should Switch to an Asana Alternative

Some of the notable limitations Asana embodies as a tool that project managers rely on include:

Task Assignments:

Asana allows for assigning a task to a single person. However, often, a project may require that certain tasks be assigned to more than one team member. Asana does not allow for that.

Task Status:

In Asana, you can set a task status to either Open or Closed. There is no way to identify whether the task is in progress, being reviewed or even pending. This makes the situation confusing for the team.

Comments:

You can leave comments on tasks in Asana, which is a good feature to share extra information on a task. However, often times, during conversations and in the middle of projects, comments may go unnoticed or forgotten. You do not have the option of converting the comments to task assignments, which is offered by multiple tools.

Pricing:

Considering most of the project management tools offer a broad range of features for free or a minimal price, most of the important features in Asana are paid. The free version allows for up to 15 users in a team. For this reason, at $ 9.99 a month, Asana can get expensive.

Mobile Apps:

Project management is all about managing workflow from anywhere at any time. Mobile versions of project management applications hold a significant position be it any industry. However, although Asana has a mobile app, it is quite limited in terms of features compared to its internet version.

In short, although Asana comes across as a great project management tool, there are some features that it does not come with by default or for free.

In such cases, organizations have to pay to buy the premium plan, make use of integrations (free or paid) or adopt more tools to work on along with Asana even for project management related critical features such as Gantt Charts.

We have made a list of the top 15 free Asana alternatives. With these free Asana alternatives, you can get your hands on the same or more number of features at lower prices and in some cases, even for free.

1. nTask

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nTask is a free, online project management tool designed and developed for teams. Although created for teams, it has a simplified workable user interface that can be used by individuals for personal use or freelancers in multiple industries.

It works well with teams of all sizes and industries. As one of the top free Asana alternatives that made it to this list, nTask comprises a wide range of features that facilitate collaboration and helps streamline projects and work processes.

nTask can help you manage multiple projects related to software development, marketing, human resources, design as well as legal.

Key Features:

Some of the features and modules of nTask include:

  • A simple user interface with access to a wide range of modules.
  • Team specific workspaces that can be managed and monitored simultaneously.
  • Create, assign, organize, prioritize and share tasks
  • Create and assign projects
  • Comment on and assign tasks to projects or structure them independently
  • Convert comments to tasks using Slack
  • Select from multiple statuses for a task
  • Gantt charts, project reports and project timelines to manage and monitor project progress
  • Timesheet management with the option of creating and managing team specific sections for employee task efforts and payroll.
  • Meeting management helps you keep your teams in sync with arranging and scheduling meetings. You can set one time or recurring meetings along with sending invites to attendees, added meeting details and specifying follow up procedures.
  • Issue management module facilitates in identifying and listing down issues related to multiple tasks. You can list down the issue along with the Issue owner and relevant details to track issue maintenance.
  • Risk management module helps you identify and keep track of potential risks. You can list down the risk and assign a risk owner in order to track risk management.
  • Powerful search and filter tools that help you search for tasks, projects, meetings, issues and risks.
  • Alerts, notifications, and reminders to keep teams on track.
  • iOS and Android mobile apps

Pricing Plan:

nTask offers a free and Pro pricing plan.

Paid Plan: nTask charges $2.99 per month per user with an annual billing plan.

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Free Features:

Here are some features you can get with free subscription:

  • 5 free workspaces
  • Up to 10 team members per workspace
  • 5 MBs file attachment size
  • 200 MBs of storage space
  • Unlimited tasks & meetings
  • Team timesheets
  • Create up to 5 projects
  • Risk and Issue tracking

2. Quire

Quire is another free asana alternative you can adapt for your project management practices. It is a free app that facilitates task management for creative teams.

This app is selected as one of our top free Asana alternatives especially for teams who need to manage complex, laborious and time-consuming projects.

Quire helps you achieve this by breaking down tasks into smaller and easily manageable components. You can then prioritize the tasks as required.  One of its key features is its organized and easy to navigate interface. Plus, it does not restrict the number of manageable tasks and subtasks.

Some of the key features this tool can offer you include:

  • Unlimited tasks and subtasks
  • Organize and prioritize tasks
  • Assign and comment on and set status for each task
  • Easy to use and transparent all-in-one workspace
  • Instant and real-time collaboration channel
  • Exclusive third-party access
  • Integrations with Siri and the camera for iPhone
  • Team roles and permissions
  • Smart folder + Filter feature
  • iOS and Android mobile apps

Pricing Plan:

Quire is entirely free-to-use and offers no enterprise pricing plans for now.

3. MeisterTask

This free Asana alternative is an online task and project tool. Like other tools, MeisterTask also helps teams collaborate more efficiently while helping project managers have complete control on the projects. Teams can monitor projects progress in a simple to use application.

One of the key features of MeisterTask includes Kanban project dashboards. The tasks are organized and transparent for teams to view, monitor and stay notified. It also integrates with other tools to make project and task management easier such as such as BitBucket, Dropbox and Google Drive.

Key Features:

Here is a comprehensive list of features you can avail with Meistertask:

  • Kanban Project Boards
  • Custom Dashboards
  • Tasks and sub-tasks
  • Notes and comments
  • File attachments and information sharing
  • Organizing tasks and placing tags and stars
  • Task Relationships
  • Automations
  • Integrations
  • Mobile Apps (iOS, Android, Windows)

Pricing Plan:

Meistertask comes with free, Pro, Business and Enterprise payment plans.

Paid Plan: Meistertask Pro charges $8.25 per user per month.

Free Features:

Some of the free features you can get in the free plan include:

  • Unlimited projects and tasks
  • Unlimited project members
  • Customizable dashboards and project boards
  • Two integrations with your favorite apps
  • File attachments up to 20 MB per file
  • Mobile apps

4. Freedcamp

Freedcamp is another Asana alternative, which is a cloud-based collaboration and project management created teams and individuals. This service comes with a broad list of capabilities with reference to task assignment, communication, time tracking, scheduling and more.

All this without making expensive purchases. Some of the core features include setting up task lists and setting them up as sticky notes on Kanban boards.

Key Features:

The key features this service brings you include:

  • Task and subtasks management
  • Multiple statuses for tasks
  • Team member addressing
  • Project templates
  • Kanban boards
  • Gantt Charts
  • Messaging and discussion boards
  • Team milestones
  • Calendar
  • Invoice management
  • CRM
  • Issue and time tracking
  • Time tracking
  • Document and shared file management
  • Read-only guest access
  • Data backups

Pricing Plan:

Freedcamp offers free, Lite, Business and Enterprise Plans.

Paid plans start from $ 3.99 per user per month.

Free Features:

Here are the features you can avail for free with Freedcamp:

  • Unlimited users, projects, and storage
  • 10 MB file upload size
  • Calendar
  • Messaging and discussion boards
  • Passwords Manager
  • Personal Task Manager
  • Shared file management
  • Tasks and subtasks
  • Team milestones and time tracking
  • Support response within 3 business days

5. KanbanFlow

The last Asana alternative on our list is KanbanFlow, a lean project management tool with a simplified user interface that is easy to use. The Kanban board keeps everything in sight keeping workflow visual for easy tracking.

An interesting feature of this tool is time tracking through the Pomodoro method. This method encourages working with full concentration for 25 minutes before taking a break.

Key Features:

Some of the key features you can avail with KanbanFlow include:

  • Team collaboration
  • Tasks and subtasks
  • Task addition via email
  • Process and workflow analysis
  • Team assignment
  • Data import/export
  • File sharing and document attachments
  • Filter and search
  • Revision history
  • Swimlanes
  • Time tracking with Pomodoro support
  • Users and roles
  • Integrations
  • Mobile support for most smartphones

Pricing Plan:

KanbanFlow offers a free and premium plan.

The paid plan is charged at $5 per user per month with a 10% discount on annual payment.

Free Features:

The free features this tool offers include:

  • Unlimited boards
  • Unlimited tasks
  • WIP limits
  • Subtasks
  • Filter
  • Recurring tasks

6. Bitrix24

If you want a tool as comprehensive as Asana albeit relatively simple and intuitive and free to use, consider Bitrix24 as one of your free Asana alternatives.

Bitrix24 comes is an online tool with a user-friendly interface, a multitude of task and project management options and suave collaboration channels that include instant messages, chats and group discussions as well as email.

You can view activities and other important information through a centralized news feed. You can even give your ideas and interact with other team members through commenting on their activities. You can upload images and even “like” images uploaded by other members.

Plus, it comes with a videoconferencing option, which means you can interact with remote teams with ease and discuss important matters. With its robust task and project management features, including task templates, you can optimise time spent on activities and reach goals faster.

What’s more? Style it as you like. With its customizable fields, choose to create a workflow that best suits your needs.

Key Features:

  • Team collaboration through email, instant messaging and group chat
  • Videoconferencing and Telephony
  • User profiles
  • Photo albums
  • Tasks and subtasks
  • Task templates
  • Check lists
  • Project management through Gantt Charts and Reports
  • Time tracking / Workload planning
  • Custom Fields
  • Document management including document search
  • Document Sharing
  • Comments and likes
  • Version History maintenance
  • Custom Access Rights
  • Calendars (Personal and Shared)
  • Two-way sync with iOS, Android, Google, Outlook calendars
  • Lead and contact management
  • Email Marketing and Sales Automation features
  • Sales Team Management
  • Invoicing

Pricing:

  • Bitirx24 offers a Free, Plus, standard and Professional pricing plan.
  • Paid plans start from $39 per month.

Free Features:

  • 12 users
  • 1 administrator
  • 5 GB storage
  • Unlimited tasks / subtasks
  • Unlimited projects / Workgroups
  • 5 Task dependencies

7. Project Insight

Project Insight is another tool we recommend as a free Asana alternative especially for project driven organizations. It offers a broad spectrum of features pertaining to project and portfolio management. Plus, you can collaborate effectively with your team and share information.

It provides a central interface that allows you to view activities of team members and stay on top of your projects through status updates, project budgeting, reporting and scheduling. It also provides an extensive feature set that caters to time tracking, document and knowledge management

Like Bitrix24, this free Asana alternative is also laced with customization features including customizing workflows through creating custom fields, themes, labels and other items. Plus, you can deploy Project Insight on premise or online.

Key Features:

Here are key project planning features you can gain with Project Insight:

  • Project management
  • Team collaboration and discussion channel
  • Budgeting and costing
  • Calendars for scheduling
  • Cross-project resource allocation
  • Customized fields, forms and other entities
  • Intelligent project scheduling
  • Interactive Gantt charts
  • Project dashboard reports
  • Resource management
  • Time tracking
  • Expense assessment and management
  • Capacity planner for resource management
  • Workflow and approvals

Pricing Plan:

  • Project insight comes with a Free, Business and Enterprise plan.
  • Paid plan starts from $20 per team member ($45 for power user)

Free Features:

  • Basic functionality
  • VirtualPM™ for Slack
  • SaaS/mobile friendly
  • Online help

8. Hibox

Take a look at our next recommendation for a free Asana alternative: Hibox. This tool helps you and your team stay productive through a vast variety of features that lets you achieve more in less time. Schedule and manage your tasks with ease and collaborate with team through multiple options that include team messaging and videoconferencing.

This makes it a perfect solution to interact with teams that need to communicate and manage work remotely. A key feature that makes Hibox stand out is its Virtual Assistant powered by Artificial Intelligence.

Through AI, Hibox reads user behavior to help users work more proficiently by following user work pattern and offering auto task recognition, auto recognition of dates and assignee, work delegation and team sentiment analysis, accordingly.

What’s more? You get all of this under one roof. This saves the need for costly add-ons or heavy integrations, although you can still have integrations if required under specific circumstances.

Key Features:

Here are some of the salient features list Hibox has to offer:

  • Task and project management
  • Instant messaging for collaboration and communication
  • Tasks and project time tracking
  • One-click videoconferencing
  • Personal AI Assistant
  • Powerful search engine
  • Integrations with Dropbox, Google Drive, and Box
  • High grade security
  • iOS and Android mobile apps

Pricing Plan:

  • Hibox offers a Free, Pro and Enterprise plan.
  • The paid plans start from $4 per user per month.

Free Features:

  • Up to 10 users
  • 2GB total storage
  • Basic task management
  • Basic online support

9. Allthings

Allthings is one of the project management and team collaboration apps that make life easy through Kanban boards. This free Asana alternative lets you arrange and monitor your workflow through drag and drop on the Kanban board.

Kanban boards make it easy to stay updated on project activities and relevant information as everything is placed visually on a set of cards or columns on a clean interface. From viewing tasks, status updates to notifications, with Allthings, you can organize and prioritize your work with ease.

Other cool features include sharing lists, time tracking for your projects, attaching files and commenting on tasks and activities. Allthings also lets you customize your work through letting you create custom fields depending on how you want to manage and monitor your workflow.

Key Features:

Here are some key features you can avail with Allthings:

  • Task management including prioritization, recurring tasks and deadlines
  • To-do lists
  • Project management options
  • Comments
  • File attachments
  • Time tracking
  • Capacity planning
  • Create shareable lists
  • Customization of fields
  • Group collaboration tool
  • Mobile apps for Android, iOS and Windows Phone
  • Multi-platform
  • Online dashboard
  • Real-time alerting
  • SaaS
  • Resource planning
  • Drag and drop features
  • iOS and Android mobile apps

Pricing:

  • Allthings offers Free, Pro and Team plans as well as a 30-day free trial.
  • Paid Plan: Allthings paid plans start from $3.99 per month per user.

Free Features:

The features you get with the Free version include:

  • Create up to 5 lists
  • Create unlimited things
  • Invite unlimited collaborators

10. Sendtask

Sendtask is a task management solution as well as a great collaboration tool for teams. We recommend this as one of our top free Asana alternatives due to its simple to use yet efficient feature set for task management, project management and collaboration with teams and customers.

Instead of using different tools for communication and workflow management with teams, clients and suppliers, streamline your communication efficiently through this single app on all levels.

This tool facilitates in task management right from your inbox. This means you can manage tasks as well as create and monitor workflow from your email. Team members do not need specific accounts for collaboration.

This allows you to communicate and share information without actually going through a tedious cycle of user account creation.

Key Features:

Some of the prominent features you can avail with Sendtask include:

  • Task and subtask management including recurring tasks
  • Task Monitoring and Scheduling
  • Search and filter
  • Reminders and notifications
  • Project management
  • Team collaboration without the user accounts
  • Email to Task Conversion
  • Email Management
  • File and information sharing
  • Integration with additional tools
  • iOS mobile app

Pricing:

Currently in Beta and free indefinitely.

11. Wrike

Wrike has grown to be a favorite amongst project managers in multiple industries. This powerful project management and collaboration tool offers a clean and intuitive user interface, robust features and offers integrations with so many other tools.

Wrike offers modules that help you gain control of team activities and workload assignment, in-team collaboration and knowledge share, as well as task and project management. Plus, it offers multiple payment plans in addition to its free subscription plan.

This tool makes it to the list of free Asana alternatives due to all this and more attractive yet affordable features for small to complex teams.

Key Features:

  • Real-time newsfeed
  • Task and project management features
  • Team collaboration channels including discussions in tasks
  • Member tagging
  • Meeting management
  • Online file sharing and editing
  • Document collaboration and workload management
  • Email integration for teams
  • iPhone and Android mobile apps

Pricing Plan:

  • Wrike offers a Free, Professional, Business, Marketers and Enterprise plan.
  • Paid plans start from $9.80 per user per month and all plans have free trials.

Free Features:

  • Board view for prioritizing tasks in columns
  • Drag-and-drop tasks for ranking
  • Online file sharing and editing
  • Real-time Activity Stream
  • Spreadsheet view
  • Basic integrations
  • Cloud storage integrations
  • 2Gb of storage space

12. Teamwork Projects

Teamwork Projects offers you a project management tool that helps boost your team productivity features and modules that are simple to operate yet powerful enough to manage a range of projects.

With Kanban boards that help you easily arrange workflow, steer your task management and project management in any direction suitable to your team and project requirements.

Also, this tool is one of the free Asana alternatives you can make use of, both on Windows and Linux versions. The best part about this project management tool is that instead of looking for integrations from other vendors, Teamwork offers Teamwork Desk and Teamwork Chat, which are easily integrated with Teamwork projects.

Teamwork Desk helps you cater to customer satisfaction, monitoring user traffic and helping teams work better together. On the other hand, Teamwork Chat facilitates your team into smoother collaboration through messaging and discussions.

Key Features:

Teamwork comes with the following robust set of features:

  • Kanban board
  • Task and subtask management
  • Project management including milestone tracking and cost-to-completion tracking
  • Idea management
  • Budget management
  • Color themes and templates
  • Time tracking
  • Powerful search
  • 100 MB file space
  • iOS and Android Mobile apps
  • Integration with multiple third-party apps

Pricing Plan:

  • Free Forever, Pro, Premium, and Enterprise (customized) plans.
  • Paid plans start at $9 per user per month.

Free Features:

  • 100MB file space
  • 2 active projects
  • Limited task boards
  • Basic project management
  • Subtasks
  • Color themes

13. Trello

Trello happens to be the favorite tool of numerous companies from small to large, fortune 500 enterprises. Trello encapsulates sets of features you can use to make project management more interesting including its drag and drop interface to manage your tasks, projects, and teams visually.

Being a lucrative option as one of free Asana alternatives floating the internet, you can use Trello to carry a number of activities by making use lists, checklists and cards to help you organize, prioritize thereby maintaining your workflow as required.

With real-time comments, file sharing, and smooth collaboration mediums, your team can stay on track and updated instantly. You can monitor all this and more through a central board that keeps you ahead of your game anytime, anywhere.

Key Features:

Here’s a sneak peek of what Trello has to offer:

  • Real-time news feed
  • Task management through boards, lists, checklists
  • Drag and drop workflow arrangement
  • File sharing and attachments
  • Comments and team collaboration
  • Card and comment creation through email
  • Powerful search and filters
  • iPhone and Android mobile apps

Pricing Plan:

  • Trello offers Free, Business Class and Enterprise plans.
  • Paid plans start at $9.99 per user per month.

Free Features:

  • Unlimited boards, lists, cards, checklists
  • Unlimited members
  • Unlimited attachments
  • One Power-Up per Board
  • Attach files up to 10 MB

14. Brief

Brief is a task management tool that focuses on limited but powerful features fit for small to large teams. Brief earns its place as one of the free Asana alternatives due to its sleek design, clean interface to work on without confusing modules and just the right tools to keep the teams going.

You can create private or shared team workspaces and create topics for teams. Through a central view, you can monitor workspaces and activities going on. Plus, it offers multiple channels of team collaboration including group chat, video chat, and file sharing.

Key Features:

Take a hold of the following prominent features with Brief:

  • Task management including task creation, to-do lists, task replies, forwarding, and group tasks
  • Task assignment to single users or team
  • Convert chat messages to task
  • Team management including creating teams, team hubs/workspaces (private or shared)
  • File sharing for multiple file types
  • Chat discussions
  • Video chat
  • Mobile apps for iOS and Android

Pricing Plan:

  • Brief offers a Free, Pro and Enterprise plan.
  • Paid plans start from $10.99 per month.

Free Features:

  • Unlimited users
  • Unlimited tasks
  • Unlimited chat history
  • Unlimited Hubs
  • Unlimited calendar reminders
  • Unlimited customer support
  • 10GB storage per user
  • 500 min video chat

15. Hitask

We think Hitask can be termed as one of the free Asana alternatives perfect for start-ups. Users can make use of a variety of features relevant to task management, issue tracking, and collaboration.

With its support for multiple languages, users can easily understand, adopt and manage this tool without having to worry about language barriers.

Moreover, you can export multiple data formats for processing outside the tool. Being an intuitive tool that fosters swift team collaboration through chat channels and project monitoring capabilities, this app is a must to try.

Key Features:

Hitask lets you manage your workflow with multiple features including:

  • Task creation from email to Hitask account
  • Email and mobile push notifications
  • Multiple reminders per task
  • Task assignment to team members
  • Notification on comments, due dates, missed deadlines and updated or completed tasks
  • Chat and instant messaging
  • Task comments for elaboration and added information
  • Hierarchy of tasks and sub-tasks forming nested task lists
  • Recurring tasks on a daily, weekly, monthly or yearly basis
  • Issue tracking by unique number
  • Task progress and spent time reporting
  • Multi-lingual support
  • Tags for categorizing items by contexts
  • Color tagging for tasks and projects
  • Data export option for Excel and other data format for external processing
  • IOS and android mobile apps

Pricing Plan:

  • Hitask offers Team Free, Team Business and Enterprise plans.
  • Paid plans start at $25 per month.

Free Features:

  • Up to 5 users
  • Unlimited Tasks
  • Unlimited Projects
  • Shared Task Lists, Projects and Calendars

What is your favorite free Asana alternative? Share your experience in the comments below.

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See also:

Top 10 Jira Alternatives for Smarter Project Management in 2018


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