With the number of project management tools overflowing the Internet and ruling the project management arena, Asana has made its mark as one of the must-have project management software for teams across the globe. Robust features, great interface and a roaring list of clienteles – Asana seems to have its game on point.
However, despite the seemingly perfect option that you may take up blindfolded, Asana has its own set of limitations that one should consider before investing in the tool. These limitations call for using replacements that would be a better fit for an organization in terms of usability, pricing, and work patterns.
Why You Should Switch to an Asana Alternative
Some of the notable limitations Asana embodies as a tool that project managers rely on include:
Asana allows for assigning a task to a single person. However, often, a project may require that certain tasks be assigned to more than one team member. Asana does not allow for that.
In Asana, you can set a task status to either Open or Closed. There is no way to identify whether the task is in progress, being reviewed or even pending. This makes the situation confusing for the team.
You can leave comments on tasks in Asana, which is a good feature to share extra information on a task. However, often times, during conversations and in the middle of projects, comments may go unnoticed or forgotten. You do not have the option of converting the comments to task assignments, which is offered by multiple tools.
Considering most of the project management tools offer a broad range of features for free or a minimal price, most of the important features in Asana are paid. The free version allows for up to 15 users in a team. For this reason, at $ 9.99 a month, Asana can get expensive.
Project management is all about managing workflow from anywhere at any time. Mobile versions of project management applications hold a significant position be it any industry. However, although Asana has a mobile app, it is quite limited in terms of features compared to its internet version.
In short, although Asana comes across as a great project management tool, there are some features that it does not come with by default or for free.
In such cases, organizations have to pay to buy the premium plan, make use of integrations (free or paid) or adopt more tools to work on along with Asana even for project management related critical features such as Gantt Charts.
We have made a list of top 5 free Asana alternatives. With these free Asana alternatives, you can get your hands on the same or more number of features at lower prices and in some cases, even for free.
nTask is a free, online project management tool designed and developed for teams. Although created for teams, it has a simplified workable user interface that can be used by individuals for personal use or freelancers in multiple industries.
It works well with teams of all sizes and industries. As one of the top free Asana alternatives that made it to this list, nTask comprises a wide range of features that facilitate collaboration and helps streamline projects and work processes.
nTask can help you manage multiple projects related to software development, marketing, human resources, design as well as legal.
Some of the features and modules of nTask include:
- A simple user interface with access to a wide range of modules.
- Team specific workspaces that can be managed and monitored simultaneously.
- Create, assign, organize, prioritize and share tasks
- Create and assign projects
- Comment on and assign tasks to projects or structure them independently
- Convert comments to tasks using Slack
- Select from multiple statuses for a task
- Gantt charts, project reports and project timelines to manage and monitor project progress
- Timesheet management with the option of creating and managing team specific sections for employee task efforts and payroll.
- Meeting management helps you keep your teams in sync with arranging and scheduling meetings. You can set one time or recurring meetings along with sending invites to attendees, added meeting details and specifying follow up procedures.
- Issue management module facilitates in identifying and listing down issues related to multiple tasks. You can list down the issue along with the Issue owner and relevant details to track issue maintenance.
- Risk management module helps you identify and keep track of potential risks. You can list down the risk and assign a risk owner in order to track risk management.
- Powerful search and filter tools that help you search for tasks, projects, meetings, issues and risks.
- Alerts, notifications, and reminders to keep teams on track.
- iOS and Android mobile apps
nTask offers a free and Pro pricing plan.
Paid Plan: nTask charges $2.99 per month per user with an annual billing plan.
Here are some features you can get with free subscription:
- 5 free workspaces
- Up to 10 team members per workspace
- 5 MBs file attachment size
- 200 MBs of storage space
- Unlimited tasks & meetings
- Team timesheets
- Create up to 5 projects
- Risk and Issue tracking
Quire is another free asana alternative you can adapt for your project management practices. It is a free app that facilitates task management for creative teams.
This app is selected as one of our top free Asana alternatives especially for teams who need to manage complex, laborious and time-consuming projects.
Quire helps you achieve this by breaking down tasks into smaller and easily manageable components. You can then prioritize the tasks as required. One of its key features is its organized and easy to navigate interface. Plus, it does not restrict the number of manageable tasks and subtasks.
Some of the key features this tool can offer you include:
- Unlimited tasks and subtasks
- Organize and prioritize tasks
- Assign and comment on and set status for each task
- Easy to use and transparent all-in-one workspace
- Instant and real-time collaboration channel
- Exclusive third-party access
- Integrations with Siri and the camera for iPhone
- Team roles and permissions
- Smart folder + Filter feature
- iOS and Android mobile apps
Quire is entirely free-to-use and offers no enterprise pricing plans for now.
This free Asana alternative is an online task and project tool. Like other tools, MeisterTask also helps teams collaborate more efficiently while helping project managers have complete control on the projects. Teams can monitor projects progress in a simple to use application.
One of the key features of MeisterTask includes Kanban project dashboards. The tasks are organized and transparent for teams to view, monitor and stay notified. It also integrates with other tools to make project and task management easier such as such as BitBucket, Dropbox and Google Drive.
Here is a comprehensive list of features you can avail with Meistertask:
- Kanban Project Boards
- Custom Dashboards
- Tasks and sub-tasks
- Notes and comments
- File attachments and information sharing
- Organizing tasks and placing tags and stars
- Task Relationships
- Mobile Apps (iOS, Android, Windows)
Meistertask comes with free, Pro, Business and Enterprise payment plans.
Paid Plan: Meistertask Pro charges $8.25 per user per month.
Some of the free features you can get in the free plan include:
- Unlimited projects and tasks
- Unlimited project members
- Customizable dashboards and project boards
- Two integrations with your favorite apps
- File attachments up to 20 MB per file
- Mobile apps
Freedcamp is another Asana alternative, which is a cloud-based collaboration and project management created teams and individuals. This service comes with a broad list of capabilities with reference to task assignment, communication, time tracking, scheduling and more.
All this without making expensive purchases. Some of the core features include setting up task lists and setting them up as sticky notes on Kanban boards.
The key features this service brings you include:
- Task and subtasks management
- Multiple statuses for tasks
- Team member addressing
- Project templates
- Kanban boards
- Gantt Charts
- Messaging and discussion boards
- Team milestones
- Invoice management
- Issue and time tracking
- Time tracking
- Document and shared file management
- Read-only guest access
- Data backups
Freedcamp offers free, Lite, Business and Enterprise Plans.
Paid plans start from $ 3.99 per user per month.
Here are the features you can avail for free with Freedcamp:
- Unlimited users, projects, and storage
- 10 MB file upload size
- Messaging and discussion boards
- Passwords Manager
- Personal Task Manager
- Shared file management
- Tasks and subtasks
- Team milestones and time tracking
- Support response within 3 business days
The last Asana alternative on our list is KanbanFlow, a lean project management tool with a simplified user interface that is easy to use. The Kanban board keeps everything in sight keeping workflow visual for easy tracking.
An interesting feature of this tool is time tracking through the Pomodoro method. This method encourages working with full concentration for 25 minutes before taking a break.
Some of the key features you can avail with KanbanFlow include:
- Team collaboration
- Tasks and subtasks
- Task addition via email
- Process and workflow analysis
- Team assignment
- Data import/export
- File sharing and document attachments
- Filter and search
- Revision history
- Time tracking with Pomodoro support
- Users and roles
- Mobile support for most smartphones
KanbanFlow offers a free and premium plan.
The paid plan is charged at $5 per user per month with a 10% discount on annual payment.
The free features this tool offers include:
- Unlimited boards
- Unlimited tasks
- WIP limits
- Recurring tasks
What is your favorite free Asana alternative? Share your experience in the comments below.