Companies have reverted to using dedicated workflow management in efforts to boost productivity for their organization and their teams. That is why there has been a surge in the market for workflow management software in the last couple of years.
However, finding the right fit for the perfect workflow management software is not always as straightforward as it seems.
Therefore, we have curated this list of our tops picks for workflow management software to help make the decision easy for you.
But before we get into the list, you first need to understand what is workflow management software.
What is workflow management software?
The purpose of workflow management systems is to help improve the way your organization works by providing flexible tools all encompassed in a centralized platform.
Such software provides you with the ability to make and optimize workflow, automate work processes by identifying redundant and recurrent tasks, identify potential areas of improvement and thus achieve efficiency overall.
Certain aspects of a good workflow management system should include:
Document storage allows you to store relevant project documents, images, spreadsheets and other material that is related to your project
Communication through in-built chat functions such as task comments and message boards
With Monday.com you can create several dashboards for any project or user, with different types of widgets such as task progress, project calendar, project timeline, or even custom number columns for things such as budgets, resources, etc.
Basic plan for $8 per month per user
Standard plan for $10 per month per user
Pro plan for $16 per month per user
Contact for enterprise plan
Wrike is a cloud-based online project management tool that also incorporates collaboration.
Suitable for both large and small teams, Wrike provides a great platform for workflow management with their visual design.
Wrike also provides greater visibility to its users with real-time reports and by providing the status of your projects.
Shared team calendars keep everyone on your team in the loop and on the same page
Document storage allows you to store relevant files and documents for your project
Asana provides comment sections for every task, allowing discussion, collaboration, and resource sharing
Basic plan for free
Premium plan for $13.49 per month per user
Business plan for $30.49 per month per user
Contact for enterprise plan
Hubstaff is a time tracking and productivity monitoring tool with features for workflow management.
Used by over 10,000 teams across the world, Hubstaff is used by teams to achieve more and streamline their processes.
Calendar management options
Reporting and analytics available
Options available to set notifications and reminders
Free plan available
Basic plan for $7 per user per month
Premium plan for $10 per user per month
Enterprise plan for $20 per user per month
Nintex is the end-to-end process management and workflow automation tool. With the Nintex platform, you can manage, automate, and optimize your processes allowing you to intelligently transform your business.
The software aims to automate the processes of widely used collaboration and content management tools, linking things such as cloud workflows, mobile users, and on-premise systems.
Visually plan, map and manage business processes
Option to share and get feedback from team members
Ability to include third-party consultants in planning
Automate your processes without the need for code
Workflow and RPA bots
Monitor your processes
Use data visualization to analyze your workflow
Easily integrate with other tools your company is using
Nintex workflow standard plan starting under $875 per month for unlimited users and up to 10 workflows
Enterprise-wide standard plan contact for pricing
Nintex workflow enterprise plan starting under $1350 per month for unlimited users and up to 10 workflows or Botflows
Enterprise-wide enterprise plan contact for pricing
ProcessMaker is an open-source workflow software and business process management tool.
The software is aimed to improve the way information moves between data and systems by automating form-based, approval driven workflows.
The interface is easy to use and extremely cost-effective making it a popular choice for many organizations.
Low-code business process management
Process templates and tailor-made workflow solutions
Ability to automate workflows
Applicable workflow automation for the cloud, a specific industry or your company’s own software application
Enterprise plan for $19 per user per month
Application plan built for purpose solutions for $550 per month
Workflow Platform for SMBs plan for $1495 per month
11. Process Street
Up next is Process Street, this software allows you to manage recurring processes and workflows.
This software prides itself on being able to accommodate almost any team in any given work environment.
With Process Street, a team has a simple solution while working on projects to manage any recurring workflows and checklists.
Run processes as collaborative workflows
Create a process template
Run multiple instances of the template as checklists
Use conditional logic to create checklists that adapt to your team’s needs
Ability to create a single instance, multi-stage or sequential approvals
Schedule daily, weekly or monthly workflows
Collaboration options for your team to collaborate effectively
Track the status of your checklists and your team’s activity
Basic plan for $15 per user per month
Standard plan for $30 per user per month
Contact for customizable enterprise plan
Automate.io is the next choice on our list. Automate.io is a workflow automation tool. This tool goes beyond its competitors by allowing the creation of one-to-one integrations as well as multi-step workflows between different apps.
Sync data between two apps or create simple one-to-one automation workflows
Option to create complex workflows
Powerful formatting tools, as well as tools to add conditional logic or time delay into your workflows
Data encryption options available
Connectors for all leading cloud/SaaS applications available
Create visual integrations with drag-drop mapping easily
Free plan available
Startup plan for $49 per month
Growth plan for $99 per month
Business plan for $199 per month
Enterprise plan starting from $399
13. Gravity Flow
Working with Gravity Flow, a WordPress plug-in aimed to create lead generation forms. Gravity Flow is a workflow management tool that can help you to turn emails, forms, calls, and lists to a workflow.
This software provides teams with the opportunity to create multi-step workflows effectively and with ease.
Feedback and review loops
Rapid implementation and the ability to configure as many workflow steps as you need
40+ different step types available to implement in your workflows
Keep track of performance by your team with reporting features
Single site for $97 per year, with optional extensions available
5-site license for $227 per year, with optional extensions available
Volume license for $337 per year, with optional extensions available
Ultimate license for $397 per year, this plan includes all possible extensions
Next is Backlog, a work management software designed specifically for development teams.
By using Backlog, teams can boost the three c’s, communication, collaboration, and coordination, during the development process of a project lifecycle.
Visualize tasks within your project
Gantt charts allow you to manage project schedules
Kanban boards allow you to have a visual view of your team’s progress
Bug tracking features
Create and assign tasks with ease
Option to breakdown tasks into subtasks as well as checklists
One of the best workflow management software to ensure properly planned and managed deliverables is called: Nifty. The tool not only helps you to complete all of your projects on time, but it also assists you to bring more value to your business.
Nifty wraps itself around multiple projects regardless of their size and complexity. There’s an incredible arsenal of features ready to be explored at a moment’s whim. So, give it a spin and see how far Nifty takes your company.
Activity tracking to see every little task and process that is taking place in the project development process
Collaborative workspace to make sure that your team is in constant communication about the work they are doing in the dev process
Discussion board to discuss the workflow
Drag & drop interface
File sharing to make sure that everyone gets the data they need to work on the project
Activity logging to make sure that every activity is being monitored and logged in the system
Product road mapping
Time Tracking to keep track of all of the tasks and processes according to the time the team members spend working on them
There is a free version available for use if you want to use the software before deciding on purchasing the subscription
The Starter subscription of the software is priced at $39/month
The Pro subscription of the software is priced at $79/month
The Business subscription of the software is priced at $124/month
If you want to purchase the Enterprise version of the software, you need to contact the company so that they can tailor a subscription according to your needs and requirements
Keep an eye out for additional picks as we move along in recommending the best tools to help you get things done faster.