May 12, 2020
March 10, 2021
Team collaboration has multiple territories. There is a territory of time tracking, which entails project managers to track employee hours. Teams from various departments have varying patterns of workflow. To cater to all forms of online team collaboration, we devised a list of best team collaboration software for each category.
For growing businesses, each day is a struggle. Teams endeavor to battle the rising competition, reduce project overheads, and meet weekly goals to keep the boat afloat.
Though such challenges of a workplace never entirely disappear, when individual minds come together and collate their brilliant set of skills, expertise, and ideas, the result is an inevitable increase in productivity and project success.
Did you know that 86% of employees and executives associate a lack of collaboration for workplace failures?
However, in this fast-evolving digital era, with an independent culture of task performance, teams rely excessively on the best team collaboration software for day-to-day task functions. According to an Alfresco survey, nearly 83% of professional teams depend on technology to collaborate.
For instance, interaction in marketing teams relies largely on sharing data, numbers, and other kinds of information which is done via file sharing. Whereas, geographically dispersed teams rely on virtual meetings to discuss project progress.
And this last one goes without saying; teams of all sorts, agile or non-agile need instant messaging platforms for minute-by-minute updates.
Let’s get started.
The accelerating advances in cloud computing gave rise to the concept of online workspaces, which was most vigorously adopted by IT companies everywhere. Online workspaces obliterate the need to be physically present everywhere at all times.
If anything, they allow project managers to be at two places at once. What more could a project manager ask for, right?
You’ve probably never heard of nTask. Well, that’s okay, for it’s a brand-new project management tool that recently made its way into the market and is garnering great attention by working professionals from academia as well as thriving tech companies.
nTask is aimed to help teams and project managers from all industries to help organize their projects and get work done faster. It eliminates user frustration, caused by overly-complex features.
Everything in nTask, is designed with simple functionality, to help users stride their way from one part of the application to another with minimum confusion.
And to top it all: It is a multi-layered management tool that combines all your team collaboration needs under one roof.
Here’s how you and your team can achieve consistent project success with nTask:
7 powerful tools to manage work online and collaborate with your team members, absolutely free.
If you’re a well-established enterprise with an inundating number of teams, rigorously working to meet impossible deadlines and tackling hard-to-impress clients, then Asana is one of the top collaboration tools for your organization.
Asana is one of the oldest project management tools, which explains the sophisticated level of workflow solutions that are to this day unparalleled by any software out there.
Just how useful Asana can be for managing your projects, take a look:
Not fairly old, but this one hardly needs an introduction. If your team doesn’t use Slack, then I’m certain you’ve at least heard about it. Slack provides a centralized hub for teams of all sizes to communicate in real-time.
Communication on Slack is fortified with powerful features like:
ProProfs Project facilitates team collaboration by offering many key features. The best part of using this tool is you don’t feel the need of having any sort of training because it is simple to use. Using this software, you can bring transparency into operations and decide when collaboration is needed.
Key features of ProProfs Project that help you with team collaboration are:
Fleep is best recognized as a Slack Alternative. While it has too much in common with Slack, Fleep hits the mark with a handful more superior features to galvanize teamwork.
Fleep is most enamored for its penchant to clear the hotchpotch of long disjointed emails that are both confusing and time-consuming.
Fleep can streamline your communication in the following ways:
According to Cisco, 37% of employee time is spent in meetings.
While most meetings are a drag and a waste of time, we can’t deny what perpetual necessity meetings are for team collaboration. It is for this reason, Cisco WebEx, one of the most powerful meetings management software is included in this list.
Use Cisco WebEx to streamline an over-bearing bundle of meetings with the following perks:
Flock has nearly the same features as Slack but at less price. Although the interface of Flock can seem a bit cluttered at first, the tool comes with some solid team collaboration features. Get all your team members on the same page by creating distinct team channels, and collaborate through audio and video calls.
Furthermore, keeping track of important messages is not a hassle anymore with Flock’s bookmarking feature. Add specific messages to your favorites, so you can access them anytime you want.
Flock makes team communication smooth by allowing you to:
The next team collaboration software we have in line is Yammer.
A Microsoft powered tool, Yammer is a social networking platform that facilitates seamless communication within an organization. Providing users with a commonplace for brainstorming and sharing creative ideas, this team collaboration app helps companies make better decisions, faster.
The ability to create public and private groups inside Yammer allows you to share files in one central location, without any fear of data loss. You can also join team discussions to gain and share valuable insights regarding team tasks.
This is how you can improve your team communication by choosing Yammer:
Losing your focus under piles of emails is a little too familiar situation for most of us. Fret not, as Drag helps you stay organized by converting all your emails into respective tasks. These tasks can be further managed through Kanban boards.
You can also manage your team emails by creating a shared inbox. This inbox can be shared by all of your team members to take timely decisions. The tool integrates with your Google Calendar to help you stay posted about your deadlines.
Drag allows you to streamline your Gmail inbox by providing the following features:
Chanty is a team collaboration platform with task management and video calling features. You can chat with your team and turn messages into tasks and manage them with the help of the Kanban board. Chanty integrates with third-party apps including Trello, Asana, Zapier, Google Drive, Dropbox, Onedrive, Github, Gitlab, Bitbucket, Mailchimp, Giphy and others.
Chanty is available on:
No offense Microsoft, but during my first week using Box, I had forgotten all about MS-Word. Working on Box showed me what it really felt like to be a constant part of a team working on a single platform.
Interestingly, my boss and I would be working on the same document on Box from two different countries, and though I could not see him, His constantly moving cursor and the additions which He kept making to the document made me feel like he was right there!
Box is a cloud-based file storage service tailored to help teams store, share, and access files from a centralized database. And to make the experience of team collaboration even niftier, all modes of file storage and sharing can be accessed from any device sitting in any part of the world.
Just a tad limitation of having internet access for it though. But not like that’s a problem nowadays, right.
Xender is another file-sharing app, that surfaced on the market 7 years ago. Since then Xender has acquired more than 700 million users worldwide.
Using one of the most innovative technologies and a high-performance global server network, Xender proudly proclaims and also delivers the fastest file transfer from one device to another.
See how Xender makes file sharing a breeze:
Possibly one of the most popular names in cloud storage and file sharing, Google drive gives us all the right reasons to include it in our list of team collaboration tools. With more than 800 million users to bag, Google Drive is giving all other cloud storage applications a run for their money.
A safe, fast, and reliable space for all your files, you don’t have to think twice before choosing Google Drive for your team collaboration. Quickly invite anyone to view and download the files to participate in useful team discussions and take timely decisions.
Not only file storage, but the tool also comes with powerful native applications to help you smartly deal with your daily operations.
This is what you can conveniently achieve by using Google Drive:
Harvest is a web-based tool, prospering 12 years in the business of helping a busy chunk of teams to track time and meet their goals on time. It takes full responsibility for your time tracking needs, with smart and intelligent features that extend from reporting to planning and assessing the health of your project.
Harvest is popular for:
Another leader in time tracking tools. Hubstaff is a lightweight platform designed specifically for remote teams. More than 8000 remote companies now use Hubstaff for managing deadlines and keep track of multiple teams.
Hubstaff time tracking functionalities ensure accurate time accountability of each employee. The application also comes with a thorough reporting system that provides actionable insights for efficient decision making.
However, Hubstaff is not simply a time tracking tool. It offers a variety of features such as screen recording, automatic payrolls, GPS tracking, and powerful APIs, to make team collaboration faster and more authentic.
See what your team can do using Hubstaff:
Troop Messenger is a Slack alternative Workplace collaboration app. The impressive UI and immersive UX make the users smoothly transit between the features to achieve greater team conversations.
Designed for all team sizes! The teams of agile or non-agile can seamlessly connect across groups and discuss work. It comes in the variants of SaaS, Self-hosting, Chat APIs, and Custom app. The best email killer allows users to send/receive messages, attachments of all file types in just a few seconds.
Look how Troop Messenger stands unique in delivering the best team collaboration:
As many as 24% of employees admit that they spend at least an hour a day checking their personal emails, phone calls, and text messages. This can be avoided by using Time Doctor. Time Doctor is a time tracking software that is used to accurately monitor the time spent during a workday
It records the time spent on various activities by an average employee and provides analytics that helps in analyzing the total time management at work.
The time Doctor provides screenshots for tracking the activities. These screenshots can be taken at any time interval you specify during the working hours, ensuring minimum privacy intrusion and maximum team collaboration.
This is how Time Doctor is a solution for your time management needs:
If you’re looking for a simple, flexible time tracker that doesn’t put a huge dent in your budget, Toggl might be the answer.
Toggl gives you the flexibility to choose basic or advanced time tracking features, pertaining to your needs. Even with the basic functions, this online team collaboration software for time tracking makes sure you get the most out of the application.
With an easy to use interface and clutter-free placement of features, the application lets you smoothly navigate through the features with minimum confusion.
Coming with the right mix of basic and advanced time tracking features, Toggl allows you to:
Next, to come in our list of cherry-picked team collaboration software, there’s Wrike. This program is a go-to solution for huge companies on the lookout for collaboration and work efficiency.
Wrike offers a set of different tools and native embedded features that make it a good choice for businesses dependent on collaboration. For instance, HTC, Adobe, EA Sport, and Google have leveraged Wrike at some point to manage teams and projects.
As a small business or sole proprietor, you can track tasks in real-time, communicate with the rest of the team members, and get updates from people who are struggling to meet deadlines. The credit goes to Wrike’s ‘3 Pane Window’ feature. It is an All-in-one solution that showcases three window panes dedicated to a different aspect of team collaboration.
Wrike is able to upscale your work efficiency through one of the following ways:
As one of the highly recommended team collaboration tools, it’d be a mistake to skip Smartsheet. One of the standout features of this team collaboration software is the user experience. Right off the bat, you don’t have to install Smartsheet; it is an entirely web-based solution to assist people with access issues (if/any) from all over the world.
As the name suggests, Smartsheet developers took the concept of team collaboration and tried to implement it into a single pane format. As a result, you get to mingle with other team members to do office chores, such as; managing projects, dealing with customers, file sharing, IT-related activities, and HR functions.
Smartsheet follows a Google Sheets format, but it does so through a redefined interface. Users can leverage team collaboration factors and implement complex formulas, create custom project milestones, and much more.
Some of the advanced features, which make this SaaS solution one of the few desirable team collaboration tools, are:
As a team collaboration software, Airtable’s unique feature is the ability to link records between different databases. Very few programs have the advantage of cross-linking native data records from one side to another.
Beyond database linking as a much-needed asset for teams on the move, Airtable has an abundance of nifty perks for both online and offline users. Members are able to take notes, create notes, and discuss project-related activities alongside various other functions.
Some of the main highlights of Airtable as a team collaboration software are stated below:
Evernote has been mentioned at our blog numerous times for offering an array of outstanding features. As one of the best team collaboration tools, Evernote simplifies capturing and sharing ideas to an entirely different level.
Most of the power level users, who depend on Evernote, have appreciated the program as a way of dramatically transforming projects. Many people have reportedly progressed from the planning phase to actual work mode through Evernote. However, they did so through team collaboration and that’s exactly what this solution offers.
From a team collaboration perspective, some of the cursory highlights of Evernote are stated below:
For businesses on the lookout for reliable team collaboration tools, Todoist comes as a highly recommended product. It is an online program with its main highlight as a free solution to help complete B2B tasks, complex projects, and simplest activities, such as; paying rent, etc.
In this context, Todoist’s applicability has a very wide scope because you are able to not only use the program in your professional but also in personal life as well. Users can individually work on assignments and milestones.
Meanwhile, all business and team project collaboration related activities can be completed through base features appended below:
Skype took off as a simple communication tool in its early stages. However, given the surge in business needs across the world. Skype transitioned as a great team collaboration software. Web conferences and one-on-one calls are just one of the features of this program.
If you are looking to complete any project with real-time updates from all areas of the members, Skype for Business is perfect. The program is available as a 3rd party installer and also in the form of a web-based solution.
From a team collaboration point of view, the main features of Skype for Business are stated below:
As a team collaboration software, Zoom offers a multitude of solutions in the realm of video and call conferencing. Just like Skype, Zoom maintains a healthy user base across the internet on the basis of many distinct features. Therefore, choosing between either of the programs is not only a matter of choice but also breaks down to actual business requirements.
Zoom renders services to small businesses and goes all the way up north of enterprise-level solutions. At the same time, all video calls are available at a 100% lossless stream rate with real-time updates. This eliminates undesirable frame-rate drops and lags easily.
From a team collaboration perspective, Zoom embeds various signature technologies to help communicate a standout feature of the program. Some of the main highlights are, but not limited to the following:
There is a lot that we like about Workfront as a team collaboration software.
Workfront is a workplace hub that is enterprise-grade and is one of the top team collaboration software available in the market. It is a bit like Podio – you can customize it to your requirements.
Workfront allows you to flip requests into projects, using its task feature to assign each user their role in a larger context of a project. From a creative perspective, you can use Workfront for agile project management and concurrently set tasks, customize tasks, or waterfall project management.
To summarize, Workfront offers a really clear process that enables accountability through a team’s creative process.
Workfront enables team communication and collaboration with the following feature sets:
Next up on our best team collaboration software list is Blink. It is a leading employee engagement app designed with a particular emphasis on the unique needs of managing a mobile workforce. It’s aimed to facilitate communication, ease collaboration, and enhance the productivity of the remote workers.
It does so by offering a customizable feed that keeps remote teams in the loop through notifications, company notices, videos, training sessions, and much more. Additionally, it also provides a robust and secure platform for seamless file and document transfers.
That’s not all – Blink also consists of other powerful features that empower remote employees with the functionality they need to do their jobs efficiently. Therefore, it can prove highly useful for organizations to decrease employee turnover and increase their productivity significantly.
Here’s a comprehensive outlook of Blink’s features:
If you are someone whose most of the time goes around screens, Xtensio is for you! It simplifies your work by allowing you to create, share, and present your live documents with clients. Using its plethora of pre-built, impressive templates, you can easily create slides and presentations. Its friendly interface is accessible and easy to use.
Here is the features outlook of Xtensio:
Teamwork is a powerful team collaboration tool that is great for agencies, business owners, project managers, professional services, and many more.
It is feature-rich yet easy to use meaning it is perfect for businesses of all sizes. Teamwork is a growing Project Management platform trusted by over 20,000 companies such as Netflix, Spotify, PayPal, and many more
Some of its key project management features are:
Orangescrum is awesome project and task management software to organize projects, teams, and tasks in one place. Orangescrum keeps your team or customers on the same page. It has awesome features to simplify your Project Collaboration to get more productivity.
Orangescrum is one of the best agile project management software to manage projects, tasks, and team in a single place. Features like scrum board, Kanban, sprint helps to simplify your project management and helps in maximizing productivity.
It offers project planning capabilities of milestone/task groups tracking, task status tracking, priority setting, document sharing, timeline mapping, and Invoice management.
Orangescrum is the all-in-one project management and task management software for the team of small and enterprise businesses. It has awesome features with 14 days free trial without the credit card information.
Here is a quick Orangescrum feature snapshot –
If you are tired of using one app for collaboration, one for task management, one for time tracking, and yet another one for team communication, then ProofHub is the tool for you.
This award-winning project management and team collaboration have all that you and your team need to bring out your A-game. ProofHub brings your teams together to give them a central place to securely share and access all the information they need.
It has an easy-to-use interface, which makes the onboarding process effortless. Take a look at these features and see why ProofHub is such a fantastic option for team collaboration:
Many people are not quite sure what collaboration software is all about?
Collaboration software is an app that facilitates people in getting things done faster and more effectively.
These collaboration software solutions help us manage all our tasks without having to run after each and every stakeholder through emails, voice mails, or knocking on doors.
These collaboration software solutions ensure that the right people have the right applications in their grasp to optimize results for businesses and nonprofits alike.
The current trend in the collaboration software sphere is more focused on cloud solutions where each user can log in with their own username and password. nTask is one example of a collaboration software where you can manage, track, and communicate on all your relevant projects and tasks effortlessly.
The best document collaboration tools in 2021 allow all relevant stakeholders to view and edit documents in real-time. These tools help to prevent miscommunication among stakeholders while allowing for a more streamlined document creation process.
Look for the following features in any best document collaboration tool including:
Collaboration is easier said than done – especially in the enterprise collaboration software solutions sphere.
Almost 86% of employees and executives a lack of collaboration as the main factor behind their failure.
But do not feel that you’re bound to go that route as well…
There is a quick win solution: Enterprise Collaboration Software and best of all we have shortlisted for you 3 of the best enterprise collaboration software solutions in different categories:
This brings us to the end of our partisan list, with one last question still remaining. Which of these best team collaboration software will your business be put into use? Tell us in the comments or share feedback at: firstname.lastname@example.org
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