Ever since the term Getting Things Done (GTD) was coined by David Ellen in 2001, there has been a wave of tools identifying themselves as one of the best to-do list apps for getting things done. One such popular tool is OmniFocus.
The ever-increasing popularity and the fact that the product comes from one of the industry leaders has been motivating enough for users to use it.
But here’s the catch. Even with some amazing graphics and advanced features for to-do list management, OmniFocus calls for alternatives, primarily because of its cross-platform restrictions.
If you’re on a hunt for the best OmniFocus alternatives, here are some tools that you can switch to right now:
First up on our list of the best OmniFocus alternatives – nTask.
A comparatively new name in the project management world, nTask comes with some solid features to help you get things done faster, without getting on a terrain of technical glitches.
This OmniFocus alternative goes beyond the likes of basic task management by providing native modules for elaborate project management.
These modules allow you to tackle your tasks productively, successfully execute your team meetings, and resolve your issues and risks with precision.
nTask provides this spectrum of intelligent features all the while ensuring smooth navigation across the application.
✨ Key Features
- Checklist management
- Elaborate task management
- Gantt charts for project tracking
- Comprehensive meeting management
- Time tracking with tasks
- Comments and file attachments
- Color labels and progress status
- Due dates and priority level
- Powerful search filters
- Alerts and notifications
- Third-party application access
- Simple user-interface with a short learning curve
- Native modules for comprehensive project management
- Multiple views for organizing tasks
- Free version available
- Limited functionality of Gantt charts
- Kanban workflow is missing (underworks)
The tool is free for basic task management and limited workspaces. The paid plan is available at an affordable $2.99 per user/month.
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A powerful task management software, Todoist helps individuals as well as teams to organize their tasks with flexibility. The tool allows you to quickly create your daily to-dos and assign due dates to stay on track.
Todoist ranks #2 in our roundup of the top OmniFocus alternatives.
The product comes with a multi-dimensional mix of tools including document management, project scheduling, and task management to provide a complete solution under one platform.
Furthermore, with the help of ‘Karma points’, you can track your project performance over time and visualize your productivity to take smarter decisions.
- Quick checklist management
- Task priorities
- Built-in project templates
- Recurring tasks
- No time tracking functionality
- Built-in calendar feature is missing
- Task labels and reminders are not available in Free plan
- Limited features available in Free plan
The Free version can be upgraded to Premium and Business plans for $3 and $5 respectively.
The next best alternative to OmniFocus we have in our list is Asana. One of the first choices of many teams when it comes to project management, Asana comes with a robust set of features for organizing and managing your tasks.
The core functionality of the tool revolves around project management solutions for different types of teams, including Agile. Through project portfolios, you can keep an eye on your project progress overtime and plan accordingly.
Some other useful features to help teams always stay on track include project portfolio management, project reporting, dashboard, and project timeline.
- Easy to setup
- Templates for repeatable projects
- Recurring tasks functionality
- Free version available
- Limited features available in the Basic plan
- No Gantt charts for project scheduling
- Time tracking with tasks is missing
- Timeline view is only available in paid plans
Apart from the Free plan, Asana comes with 3 paid plans. Premium, Business, and Enterprise. The paid plans start from $9.99 per user/month.
A popular note taking application, Evernote grabs fourth place in this compilation. Equipped with an intelligent toolset for managing your to-dos, Evernote provides tons of built-in features for organizing your thoughts.
With web clipping feature, you don’t have to lose track anymore. Save any information you find online to your Evernote and bookmark it for later access.
Moreover, the smart document scanning feature allows you to keep all your important documents with you wherever you go without any hassle.
In addition, this OmniFocus alternative also allows you to share your notebooks with team members and collaborate on ideas from desktop, web, or mobile application. These notebooks can also be edited instantly by anyone.
- Elaborate note taking features available
- Web clipping functionality for saving important content
- Shared spaces for team collaboration
- Free basic version
- No time tracking with tasks
- Very limited free features
- Team collaboration features only available in Business plan
Free, Premium, and Business plans. The paid plans are priced at $7.99/month and $14.99/user/month respectively.
5. Remember the Milk
Remember the Milk is one of the oldest tools out there for to-do list management. If you’re looking for a fairly simple to use task management application as an alternative to OmniFocus, this tool might be your answer.
Coming with a Smart lists feature, Remember the Milk allows you to instantly add your most important tasks, along with due dates and priority so that you never miss a deadline.
This makes Remember the Milk rank #5 on our list of the best OmniFocus alternatives.
- Easy to use
- Lists can be shared
- Details can be quickly added to tasks through Smart Add feature
- The basic version is free
- Basic version has limited features available
- No time tracking functionality available
- Subtasks are only available in Pro version
- Advanced sorting filters are missing in Free version
The Free version can be upgraded to Pro for $39.99 per year.
Have you used any of these top 5 OmniFocus alternatives for task management? Which one is your favorite? Let us know in the comments below.