Published on January 22, 2020
Updated on September 17, 2020
Read time 30 minutes
The Top 25 Time Tracking Software to Improve Team Productivity
‘Time and tide wait for no man.’
The one axiom that will never cease to haunt us. Especially if you are a businessman, a project manager, an accountant, or a freelancer, time is a commodity more precious than anything else imaginable.
For IT and business management industries that subsist on billable-hours, effective time tracking is an integral part of time management. The practice of effective time tracking can best be strengthened by a good time tracking software at your service.
Table of Contents
Keeping key factors in mind such as price, product strengths as well as product weaknesses, check out our list of the 25 most productivity-enhancing time tracking software:
Everhour is the most straightforward choice you can ever make in streamlining your time tracking needs. What makes Everhour an instant winner of the hearts of agile teams is its ability to embed directly into a variety of widely used project management tools, namely, Asana, Trello, and Basecamp. More than that, Everhour offers its users with basic task and project management features as well.
- Easy Time Tracking – Everhour contains a built-in digital timer that can be used to log in and record the total hours spent on a task or a project. Team members can log and monitor their hours manually as well. Users can also track the progress of their work by adding the remaining time and hourly estimates on each project.
- Team lead or a project manager can trace which team member failed to meet his/her deadline from the live dashboard that provides a central view of all project timelines with specific labels of ‘total time spent’ next to each task.
- Flexible reporting – In Everhour reporting is just as simple as tracking. With the use of filters, users can sort reports into a time range, order of importance, and customize these reports into 30 different combinations.
- Users can assign due dates, milestones, and tags to each task to analyze the task in reference to their timeline.
- Good Compatibility – Everhour is a web-based tool that can be operated on any browser such as Mozilla, Chrome, and Safari. Traveling consultants and executives can manage timesheets and project timelines on the go by referring to Everhour on their mobile phones.
- Can’t edit time from an extension panel.
- Single user plan – $8/month
- 5 members team plan – $5 per user/month
If there were ever an award of ‘Messiah of a Time Tracking Software’, it would go to Harvest. 12 years in the business, Harvest has helped millions perhaps billions in keeping a sedulous track of innumerable hours with a lightning-fast interface. Harvest empowers its users by offering the feature of tracking expenses in unison with hours spent on a task or a project.
- Versatile Tracking – In Harvest users can log, update and monitor hours on a weekly timesheet. 0 either manually log their hours on a daily basis for each task assigned to them or use the Harvest button. The harvest button can be added to any to-do list or next to a task as a widget for quick and efficient time tracking. The Harvest widget, for time tracking, can also be used in any project management tool of your choice. It saves the unnecessary hassle of switching between tabs and also saves the tedious effort of transferring the same data from one app to Harvest.
In Harvest, users can also insert expenses next to each project and track the monetary changes made over the entire course of a project’s lifecycle.
- Invoicing – Harvest permits quick and seamless invoicing with the help of the backlog of billed hours and expenses. The invoice board itself is a graphical representation of paid and non-paid invoices split into a monthly timeline.
- Team-Time Management – Harvest can be connected to one of its sister apps that goes by the name Forecast. Forecast helps project managers create a roadmap of all scheduled projects and tasks assigned to each team member. This way, project managers can achieve a precise estimate of which team member is on track, over-due or even overbooked with tasks. The forecast also presents a visual summary of how long each project will take to complete.
- Automated Notifications – Each time a team member generates his/her time report, an automated notification is sent that can be picked up by the Project Manager to keep a closely monitored accountability.
- Lack of a calendar within the app for a quick survey of tasks and projects
- The user interface is less flexible.
- Lack of reporting options
- The mobile app contains a limited number of features
- Single User – $12/month Unlimited estimates and invoices
If there is one-time tracking software that every user can blindly invest in, it is nTask. Although nTask is still a fledgling in comparison to Harvest and Everhour, it has everything which an Agile team wishes to find in a software tool.
Designed with a simple, user-friendly interface, nTask is a 7-in-1 project management tool that is ideal for both small and large teams. You can create multiple workspaces with as many tasks and projects as you like. Track and report issues, capture risks and formulate a mitigation plan to solve any roadblocks in your project’s development cycle.
- Simplified Timesheets – Beautifully designed weekly timesheets that provide manual logging of hours linked to a suitable task or a project. Users can also update task effort for each day of the week separately in just a few clicks.
- Unified Tracking– With status labels next to each Project-specific timesheet, teams and individuals alike can quickly track the progress of their work. In addition to manually creating timesheets on the Timesheet board, users can directly log hours spent on their task from the Taskboard.
- Flexible Reporting – Once a weekly timesheet is completed, users can submit them for approval to their project manager. Approved timesheets can then be sent back with feedback in the comments section. There is a separate dashboard for completed timesheets, where users can get a quick summary of which timesheet has been approved. Reporting timesheets in nTask is not limited to the app only. With the help of Email option, team members can send their billable hours to clients, stakeholders or even the team lead directly into their email inbox. For record-maintaining purposes, reports can also be printed in a single click.
- Gantt Chart View – Easily interpretable and self-generating Gantt charts that give a comprehensive summary of a project timeline from the creation date to its due date.
- No invoice tracking
- No customizable options for reports or timesheets.
- Integrations with project management tools or browsers (coming soon).
- Free Plan – unlimited members, unlimited tasks, meetings and timesheets, 5MB file attachment, 100 MBs of storage
- PRO plan – starting at $1 per user with unlimited projects.
Weekly team timesheets were never this easy!
nTask is free and provides a built-in timesheets module, absolutely free. Sign up and get started today!
Lauded by many as one of the most technically diverse time tracking software, Tsheets is a must-try. It is a cloud-based management system that comes with a huge set of advanced time tracking features. With a hefty open API, Tsheets provides QuickBooks integrations along with any management software of user preference.
- Versatile Time Tracking – In Tsheets, users can log in individual hours for each task via My Time Card feature. This can also be used for clocking in and out hours while leaving or getting back to the work desk. A manual spreadsheet time tracker can also be used for billing hours on a daily basis for the entire week.
Yet another way of creating employee cards in a jiffy is Tsheets Time Slider. It’s a simple click and drag feature that facilitates quick management of time edits. Users can view the time logs for each member in the form of lists on the Time Slider, and view notes attached with the time cards.
Tsheets gives a personal touch to businesses by allowing them to customize time tracking to match their business requirements. So, whether you’re in the construction business or in the retail business, Tsheets lets you insert information specific data in custom fields.
And that’s not all, in Tsheets, users can actually call into the app with their mobile phones or regular phones to sign in and out. Again, that’s not all you can do with mobile when it comes to Tsheets. The excellent GPS tracking feature in Tsheets enables project managers to locate their team member’s locations.
- Diverse Reporting – Tsheets presents time reports in visually appealing graph charts and tables that can be quickly understood in a single glance.
Whether its project reporting, approval reporting or payroll reporting, Tsheets has it all.
- Time Management – Manage employee time with the help of Overtime alerts, Who’s Working feature and Paid-Time-Off feature.
Users can choose the notification type in which they want their manager, administrator or team member to be informed. Overtime alerts can be sent via email, SMS or Twitter.
Project managers and team leads can keep a birds-eye-view on who is currently working and who is not, using the Who’s Working feature. It allows real-time tracking of which employee is working on what and from where.
- An unfriendly user interface
- If not regularly upgraded or maintained, the software gets malfunctioned.
- Limited formats of reporting. Reports cannot be customized according to user preference
- Free plan – Single User. Fully featured
- $4 per user/month + $16 base fee – 2-99 users
Time tracking can be time-consuming even with the most ideal time tracking software. Hubstaff is the unparallel remedy to that. With outstanding functionality features such as screen recording, automatic payrolls, GPS tracking, and powerful APIs, Hubstaff helps makes time tracking faster than ever.
The best part about Hubstaff is that it runs on all commonly used browsers such as Linux, Mac, iOS, Windows, and Android. It can integrate with 30+ project management tools, including PayPal, Payoneer, and Quickbooks.
- Advanced Tracking – While users can manually and digitally log hours spent on each task, Project managers can take screenshots of their team member’s as they work. Employee performance can also be tracked by recording their mouse and keyboard activity. As practical as this feature is, it can be turned off as per client or employee need.
- Centralized Management – A centralized dashboard provides a uniformed view of the entire team’s activity and performance. The display on the dashboard is split into easily manageable divisions of recent activity, the total budget spent on a project, a total number of projects worked, the number of active members, total hours billed and weekly report.
Apart from the dashboard, users also have the option of switching between different timesheet views. There is the Calendar view, daily view, and weekly view.
- Advanced Reporting – When you’re done billing hours and tracking total hours spent, Hubstaff tracker steps in to automatically generate a complete-time report for you. Reports can then be easily exported to an external source via email
- Advanced Monitoring – Hubstaff internet monitoring feature allows users to track how much time each team member spends on every website during work hours.
- Staff Scheduling – Online scheduling app in Hubstaff enables project managers to track the attendance of each team member for his/her assigned role. The app has a built-in reminder that sends an alert each time a shift is missed or becomes overdue.
- Non-flexible manual logging of minutes.
- Lack of flexibility of different time zones between two and more teams working in different regions
- Expensive to use for large teams
- Free Plan – Single User. Limited Features
- Basic Plan – $208/month. 50 users. Limited features
In conclusion, investment in a good time tracking software can save you heaps of hours on top of valuable resources otherwise unintentionally wasted in perusing through an overly complicated tool. Make your workspace easier to manage by giving anyone or even two of the above-mentioned time tracking software.
6. Time Doctor
Time Doctor is an employee time tracking software that helps you and your team get a lot more done each day. It provides detailed analytics of where time is spent in the workday. You can view applications and websites visited when working and screenshots of the computer screen every few minutes while your employees work.
Time Doctor is straightforward and easy to use – create a project, add a task, then just start doing it. It records time on each task, takes occasional screenshots, records applications and websites accessed. It also provides a client interface which can be used when billing client projects. It can also be integrated with over 32 apps including Zapier.
- Easy to set up – Time Doctor is very easy to set up and user-friendly. One can start using it in literally no time. The time to tasks created under projects is recorded once the user starts the timer.
- Idle time notification – If the user is idle for certain time, it alerts them to check if they are working or are on break. It also puts the user on break if it finds them idle for a longer time.
- Detail reporting – The reports are available in the chart as well as tabular format. The reports can be filtered daily, weekly, monthly or custom date range. There’s a client report view available which can be shared with the clients for transparent invoicing.
- Integrations – Time Doctor’s integrations with all top apps provide enhance functionality. The Zapier integration has opened doors to be able to connect with hundreds of other apps with Time Doctor.
- Payment/invoice functionality missing
- No invoice tracking
- Free Plan – limited-feature free plan
- Pro plan – $9.99 / user per month
Timecamp can be the manager’s dream come true or the employee’s worst nightmare. This tool is definitely one of the top time tracking tools you can get your hands on if your organization is particular about attendances, time spent on projects and other activities throughout the day.
With Timecamp, you can track employee hours, manage to bill and even generate invoices for customers. Plus, you get notifications on various updates including when the client views the invoice sent.
That’s not all. You can keep your project management cycle more efficient and keep the team productive through reports displaying time spent on projects and tasks. This helps you gain data to estimate the time spent on future projects and eliminate distractions.
- Time Management: With the time management module, you can efficiently monitor employee activities. This includes the tasks employees are performing, the most time-consuming tools, and the goals set. It also offers productivity analysis, weekly summary through email, user-specific daily summary, automatic monitoring of computer usage and time worked on documents. What’s more? It also tracks offline activities for users.
- Attendance Analysis: Get all the information on user attendance, absence, instantaneous tracking of users that are in and out of the workplace, holidays taken, and start and finish work time analysis.
- Billable Time: Timecamp offers one-click or automatic billing for users. It includes a graphical timesheet, subtasks, notes, budgeting, income calculation, features for calculating estimations and actual hours.
- Reporting: You can avail flexible reporting for the projects including project profitability and project history.
- Invoicing: Make use of invoice generating feature that helps you create professional invoices, caters to Integrated payment gateway, sends notifications as a client views the invoice. You can also create filters and reports accordingly. Plus, you can track billable as well as non-billable time. Timecamp also lets you configure automatic invoicing on the basis of hours.
- Multiple Integrations: It can be integrated with over a thousand tools.
- Mobile apps: Mobile apps are offered for both Android and iOS.
- Some features are not very intuitive and can have a high learning curve.
- Some items need to be refreshed for exact calculations.
- The mobile app can be a little limited in functionality.
- Solo (Free plan)
- Basic ($5.25 per user per month billed annually)
- Pro ($7.50 per user per month billed annually)
- Enterprise (custom pricing plans)
Toggl happens to be one of the top time tracking software you can get your hands, which is a cloud-based and offers offline support as well. Toggl is a project management solution that is focused on time tracking. Users can bill hours, generate timesheets, reports and even export information outside the tool.
With time usage graphs and flexible reporting, users can efficiently monitor both project progress and worked hours. Plus, there is an option to share public reports links with clients for a more streamlined and transparent workflow.
- Time Tracking: Toggl facilitates real-time time tracking. Toggl starts calculating billable hours from the time the users log in. Even if Toggl is not launched, there is an option to manually enter the hours worked by the users. Plus, there are options to either tag the time with reference to the project being worked on or any other element.
- User rights: Users can be allotted rights depending on their nature of work.
- Project Setup and Reporting: Projects can be set up by different users as required. In the end, the report can be generated that display information relevant to the project including the number of hours spent on various projects as well as the project’s progress.
- Export Data: Users have the facility to export timesheets or email reports to relevant authorities.
- Offline Support: Toggl can be used offline. This way users can log time even if they are not connected to the Internet and have the time updated on the cloud later.
- Flexible Pricing: Toggl offers flexible pricing to users. You can avail the monthly or annual package for billing.
- Multiple Integrations: It can be integrated with multiple tools.
- Mobile Apps: Mobile apps are offered for both Android and iOS.
- Limited report customization
- Complicated setup.
- Starter ($9 per user per month)
- Premium ($18 per user per month)
- Enterprise (custom pricing plans)
Timely is one tool that gives you team time management and project time management with automatic time tracking. Keep a track of the time spent on tasks in hours and the cost incurred.
You can even monitor your team performance by checking which tasks employees spend time on, instantaneous check on employee activity in real-time and KPIs.
By importing important dates from a calendar or even e-mail, you can easily define project schedules. With AI, this top time tracking tool identifies your workflow in general and picks up on the way to help you expedite your work with suggestions based on your past work and edits.
- Task and People Time Management: Timely lets you view time spent on tasks with two values: logged hours and logged money through an in-built tagging system. This lets you keep on top of how much money exactly each task costs. It also helps you keep track of the hours logged by different users in one view. With a Live Feed, you can even see what each member is doing at a certain instance.
- Bulk Editing: With bulk editing, you can mark multiple entries as “billed”, delete entries and manage tags in one go.
- Shareable Reports: You can create customized reports and share them externally through links provided.
- KPI Tracking: Easily monitor your team performance via key metrics, such as capacity as well as billable percentage.
- Team Creation: You can create multiple teams based on various metric e.g. country or departments. This helps easily manage and monitor teams overall.
- Memory Tracker: With the feature called ‘Memory Tracker’, you have the option of keeping your tracked data in a private timeline only accessible to you.
- Intelligent Time Management: Through advanced AI, Timely groups your work together and based on past work patterns and edits, it suggests time entries. It automatically compiles the details and presents it with project tags. This helps you ultimately achieve automatic time tracking as the system becomes more aware of your project flows.
- Modification of Entries: If you feel that Timely hasn’t quite picked up the right fields or other entities, you can rename the suggested entry titles, adjust the grouping of activities and re-assign set tags.
- Invoicing and Payments: With Timely, users have a simple and straightforward system that can handle all types of bookings, repeat bookings, multiple services, products, POS and more. The solution also offers features for invoicing and payments. The automatic SMS and email reminders help users save time and money by effectively reducing no-shows with an average of 44%.
- Multiple Integrations: It can be integrated with hundreds of tools.
- Mobile apps: Mobile apps are offered for both Android and iOS.
- Limited flexibility in scheduling for different time zones.
- Unable to work with offline.
- Complicated client appointment creation.
- Solo ($7 per month)
- Essential ($14 per month)
- Company ($21 per month)
The 10th tool we recommend as your top time tracking software is BigTime. With over 30 timesheet formats and loads of customizable modules, BigTime helps you track and save time boosting team performance.
Track expenses, resource allocation and invoicing efficiently, all the while keeping control of the amount and type of information displayed in customizable reports.
Plus, it gives you multiple options of saving time such as scanning documents through your phone and add to billing reports. What’s more? It offers you DCAA compliant auditing for handling timestamps, changes to the timesheet and customizes logging reports.
- Time Tracking: Take hold of a complete-time tracking module that lets you track time online as well as offline using smart lookup fields. Due dates help you keep a check on the status of tasks and staff assignments.
- Billing and Invoicing: Bill time and material via multiple options that include percent complete or multiple fixed-fees billed at the milestone. Plus, with customizable invoicing templates, choose the information you need your clients to have.
- DCAA Timekeeping: Make use of DCAA (Defence Contract Audit Agency) compliant auditing for logging timestamps per time entry, logging notes required for changes and late timesheet entries. With electronic signatures, handle submission of timesheets, timesheet review, and approvals. Also, you can customize audit log reports.
- Expense Tracking: Expense tracking is easy as pie with scanning option. Scan and capture receipts using your phone and append them to your digital expense reports.
- Reporting: Create and customize reports for analytics via built-in reporting tools.
- Resource Allocation: Allocate your resources effectively without overburdening and under-scheduling staff by robust resource management tools that offer a real-time view for employees available, almost available and those who are already assigned tasks.
- Multiple Integrations: It can be integrated with multiple tools.
- Mobile apps: Mobile apps are offered for both Android and iOS.
- The terminology used for fields holds meanings different to other tools which can be confusing.
- Lacks customizable billing cycles.
- Mobile apps have limited functionality.
- Express ($5.95 per user per month)
- Pro ($17 per user per month)
- Premier ($28 per user per month)
If you are looking for an automatic time tracking app that works across different devices then RescueTime is for you. You need to install the desktop monitoring app on your computer and it observes the work you do on your computer. This usage of your computer is sent to the RescueTime’s web dashboard.
Now you can eliminate to log the time manually, and it will help you to manage your habits based on the usage statistics. Moreover, you can classify different applications as distracting, useful or productive, etc. The RescueTime application also works as a website blocker, where you can identify the URL of the distracting websites that cannot be browsed. It is an all-in-one productivity time tracking tool.
It is built for both, teams and individuals. You can try the app for free as well. The good thing about this application is that you can get weekly reports on your working habits. This way, you can improve your productive hours and get more work done.
- Automatic Time tracking: The RescueTime application will tell you how you have spent your time and it is done automatically. Say goodbye to manual time entry.
- Custom Daily Schedule: Now you can save several hours daily with a schedule that is generated from your daily work activities, productivity data, and working trends.
- Website Blocking: Make the best use of your working time with website blocker. Now you can set a blocker on the websites that make you distracted and result in missing your deadlines.
- Integrations with other apps: You can easily integrate RescueTime with your calendar and Slack that will help you become more productive.
- Lacks advanced time management features
- No ability to set up projects
- Limited customer support
- Free forever for unlimited users.
Tick is a straight forward time tracking app that simplifies the art of project time tracking. Comparatively a dry interface with not much eye candy, this time tracking tool helps you get the job done without distraction. The concept revolves around a time card, that lets you add time for a task and add details.
Multiple timers can be used for multiple tasks or a single timer to assess how much time an entire project took with all the tasks. The best part: with each task completed, it gives you budget feedback that keeps you stay on track.
Plus, the team members can add new time intervals to the timers based on how much time a task actually took. These time entries can be set as a standard for similar tasks in the future.
- The timecard: In a three-step process comprising of project selection, task selection and time entry, you can track the time and use timesheet reporting to get budget feedback. Meanwhile, you can add notes to the card as needed.
- Running Timers: You can choose between a single timer or toggle between multiple timers while working on multiple tasks. You can use completed time entries to create new timers for later use.
- Budget feedback: Team members can track how much time is left for task completion. This helps the team stay on top of their budget with every task completed.
- Multiple platforms: This tool can be used as a mobile app both on iOS and Android and as a desktop app for Mac.
- No reporting/analytics
- Paid plans are a bit steep compared to most time tracking tools
- 1 Project: Free
- 10 Projects: $19 per month for unlimited people
- 30 Projects: $49 per month for unlimited people
- 60 Projects: $79 per month for unlimited people
- Unlimited Projects: $149 per month for unlimited people
FocusMe boosts your productivity through its highlight: the Pomodoro technique. With this time tracking tool, you can set up 25 minutes times for focused work followed by short breaks. You can even set up different times and break reminders as needed for the project.
It also lets you create multiple plans and routines to set up work for up to a week in advance. As humans, we tend to have distractions. Through FocusMe, you have a special feature that allows you to block out distracting websites and apps while keeping access to more useful ones.
A simple yet effective tool, FocusMe gives you a chance to time yourself productively on tasks.
- Pomodoro Timer: This app comes with a timer based on the popular Pomodoro Technique. The technique encourages 25 minutes of focused work followed by a break.
- Wild Card Allow/Block Rules and White List: You can even block websites and applications to minimize distraction meanwhile leaving access to selected apps and cloud-based services as required.
- Break Reminders: You can set reminders for yourself to take a break.
- Scheduler: You can plan a week of work in advance by creating multiple plans and routines.
- Application Statistics: You can see usage details for apps, websites, breaks and relevant information.
- Multiple platforms: This tool can be used as a mobile app on Android and as a desktop app for Mac and Windows.
- No mobile app for iOS
- Lack of report generating and sharing options
- Annual: $ 2.50 per month
- Lifetime: $119.99 on-time payment
Timeneye is a time tracking tool you can easily integrate with some of the most popular project management apps. It has a neat UI with all the options aptly placed intuitively. From automated and manual timers to report generation, saving and sharing, this time tracking tool facilitates in keeping track of time by a resource on a certain task.
With an easy working environment and efficient features, you can stay on top of your project management cycle.
- Project and hours tracking: You can monitor your project progress and how much is taken by each resource to complete an activity.
- Reporting: With powerful graphs and summaries, you can have a visual perspective of how much work is done along with project stages. You can create and share multiple types of reports with teams and clients.
- Automated and manual timers: You can set up timers to track work hours or enter time entries manually.
- Integrations: You can integrate this time tracking tool with multiple project management applications.
- Multiple platforms: This tool can be used as a mobile app both on iOS and Android and as a desktop app for Mac.
- No, start and stop stamping
- Mobile apps are not as efficient
- Pro: $6 per user per month
15. My Hours
My Hours is one of the best time tracking and invoicing software that lets you track the working hours of your team. An easy to use solution, My Hours allows you to track time and bill your clients through quick invoicing. You can conveniently set hourly rates and generate insightful reports to bill your clients.
The generated reports can be grouped on the basis of tasks, projects, or clients to increase transparency. The reports also identify the activities which are consuming too much of your time and need attention.
With the automatic task timer, easily monitor the time your team spends on tasks. The solution also allows you to manage your budget to control costs and make informed decisions.
- Reporting Dashboard: A detailed dashboard that visualizes the time of your tasks. This is shown in two forms. One, the total time spent on tasks – billable or non-billable, and two, the exact percentage of time being spent on specific projects or tasks
- Task Timer: Automatic task timer that starts and stop on a single click. Allows you to thoroughly evaluate the time your employees are spending on tasks, and which tasks need your utmost attention
- Customized Filters: Apply customized filters on your datasets and generate reports accordingly. You can also apply client-based filters to view the reports you want to
- Budgeting: Control your costs and keep your projects on the budget by utilizing the budget management features
- Limited features in the Free version
- Budgeting and invoicing available in the paid version only
- Does not integrate with third-party applications
- Free Package
- Pro Package ($6 per user/month)
#16 on this round-up of best time tracking software is DeskTime.
A time tracking tool that doubles as an effective productivity measurer by letting you track the time your employees spend online. Get an in-depth report of which applications your employees are using and identify them into productive and unproductive to measure their productivity over time.
For monitoring remote teams, enable screenshot feature to get a detailed view of programs being used. You can also automatically calculate the overall project cost by setting hourly rates.
An interesting feature of this time tracking software is the Private time feature which allows employees to do some quick work-unrelated thing without being tracked.
- Automatic Time Tracker: The time tracker starts when you turn on the computer and stops when you turn it off. This accurately measures the time you spend online working on multiple applications
- Document Tracker: Don’t just track the total time being spent on apps, track the title of the document you’re working on as well for in-depth analysis
- Screenshot Taker: automatically take a screenshot after a specified time to accurately monitor your team’s efficiency
- Pomodoro Timer: The timer reminds your team members to take a break after a specified time interval. The intervals are 52, 60, and 90 minutes
- Employee Calendar: Employees can manage their work schedule and track their leaves by updating their workload on this calendar
- No automated reminder alerts
- Limited features in Free version
- Only one user accessibility on Free plan
- Free (suited for 1 user)
- DeskTime Pro ($7 per month)
The Pro plan pricing changes with the number of team members.
Primarily a project management software, Paymo comes with some solid time tracking features to make its way into this list of online time tracking software.
The software comes with all the essential features to help you track time associated with your projects. From automatic web timer to calendar style timesheets, Paymo provides a simple, yet intelligent time tracking solution.
If you forget to start the timer, the application got it covered by allowing you to manually put in time entries and keep track.
- Simple Time Tracking: Start and stop the web timer to record the time being spent on projects and tasks. All the resulting time entries will be saved with start and end dates for you to monitor performance
- User-friendly Interface: This time tracking software comes with an intuitive and user-friendly interface which allows users to quickly get a hang of the product
- Invoice generation: Timesheets generated can be converted into invoices and help in easy billing of clients. These invoices can also be cloned to avoid the hassle of individual generation again and again
- Expense Tracking: The tool also facilitates expense tracking. You can easily add and track expenses associated with individual projects and tasks and add them to invoices
- Automatic time tracker available only with PaymoPlus
- The Free version is best suited only for freelancers
- Free (limited to one user)
- Small Business ($9.56 per user/month)
- Office ($15.16 per user/month)
TMetric is a lightweight time tracking solution best suited for freelancers and small teams. The software allows you to track time, generate invoices, set project budgets, and forecast profits all through one platform.
Through TMetric, you can keep track of every minute of your day by logging in the working hours, breaks, attendances, and leaves to ensure maximum employee productivity.
Not only this, but you can also track your project development costs and make sure your project stays under budget through expense tracking.
- Convenient Time Tracking: Time tracking in one click. Just start the timer when you begin working and the timer will keep track of each and every minute of being spent on tasks and projects
- Powerful Integrations: TMetric allows you to keep your workspaces in check by seamlessly integrating with your favorite project management applications
- Productivity Measurer: Track your employee productivity by accurately breaking down the time they spend on individual apps and run an in-depth analysis to track working habits
- Adjustable Pricing: The pricing model of TMetric is flexible enough to cater to teams of every size. You can adjust your plans according to your team size needs
- The interface can seem a bit cluttered
- Can be overwhelming for first-time users
- Free (up to 5 users)
- Business ($4 per month)
- Professional ($6 per month)
The pricing varies with the number of team members.
If you don’t want to spend even a penny for time tracking, Clockify is the best time tracking software for you.
Top features of this free time tracking software include time management, time reporting, employee timesheet management, attendance management, and more. Since the tool allows unlimited users and projects, you can utilize the platform for as many team members as you want.
With the time card feature, you can log in the total weekly working hours on the basis of start and end time, along with breaks as well. You can access these time cards from anywhere through their application and can even share them in the form of PDF, Excel, or CSV.
- Free for unlimited users and project: All the core features of the tool are totally free for unlimited users and unlimited projects
- Team Dashboard: A central dashboard for you to monitor where you and your team’s time is being spent
- Intelligent Reporting: Break down your weekly employee reports on the basis of individual projects to ensure transparency
- Customizable Timesheets: Easily view and edit every person’s time entry to manage time more productively
- Workspaces for Teams: Distinct workspaces for teams working on multiple projects. Invite team members to workspaces, so they can manage their attendance by themselves
- Data import not available
- For advanced functionality, an upgrade is needed
- Reminders and alerts available only in the paid version
- Free (unlimited users and projects)
- Plus ($10 per month/workspace)
- Premium ($30 per month/workspace)
Hourly is a people platform that makes it easy for small business owners to track time, run payroll and get workers’ comp for their employees. It’s the only time tracking tool out there that does all three seamlessly, which means you get accurate labor reports down to the penny and can even save thousands on worker’s comp insurance premiums by syncing real-time payroll data.
- Mobile Time Tracking – Hourly is built with mobile teams in mind. It comes with a suite of features like location based clock in, GPS tracking, and geofencing so you can see who’s working in real-time and make sure your team is where they’re supposed to be. Hourly lets teams manage all aspects of time tracking from their phone, so they can stay on top of hours and productivity from anywhere work takes them.
- Know Overtime: Hourly automatically calculates overtime and double time for employees based on local labor laws. You can also turn on settings to force specific start times and mandatory breaks.
- Time entries: You can forget the hassle of chasing paper time cards. Hourly automatically records all the time entries for you, and at the end of each period will collect signed timesheets.
- Integration: Hourly is the only time tracking tool that integrates seamlessly with payroll and workers comp insurance. This can save you thousands of dollars on workers comp premiums and saves you hours of work exporting and importing time data into your payroll system.
- Users can clock in and out on the move, change jobs and tasks, and even edit their timesheets. All from their phone!
- Get notified if an employee doesn’t clock into a job or clocks in at the wrong location.
- Do it all from your phone — Hourly is built for Android and iPhone and also comes with a web app you can use from the Chrome browser on any computer.
- No support for scheduling yet so some retailers and restaurants might find it a little challenging to use.
- Payroll and workers comp products are limited to California for now. Time tracking works everywhere.
- Limited formats for reporting, only export as CSV and PDF.
- $8/month per user + $40/month base. Unlimited users.
EmailAnalytics is a unique time tracking software because it tracks time by visualizing how you (or your team) spend time using email. With so many people working remotely, much of our daily communication occurs via email, and EmailAnalytics is designed to help track essential metrics like emails sent, emails received, emails by the hour of the day, emails by day of the week, and even your average email response time.
It’s intuitive to use, with a clean and aesthetic user interface, and there is literally no setup required. Once you connect your email account to EmailAnalytics, it automatically starts aggregating your email history and displaying it in charts, tables, and graphs that make it easy to get insights on your email behavior.
- Easy setup – EmailAnalytics require no setup to use; just click and you’re in, and it goes to work creating beautiful charts, tables, and graphs for you.
- Filters functionality – You can set up filters to include or exclude certain email addresses, domains, or labels from your reports. This makes it easy to drill-down into the datasets that matter to you while excluding noise you don’t want.
- Daily email report summaries – EmailAnalytics sends you daily or weekly email report activity summaries for you and your team, so you can easily monitor activity and productivity, identify top performers, and rebalance workloads as necessary.
- Monitor employees/team members – You can set up and monitor your team members from your own central dashboard.
- No software to install – It runs entirely from your browser.
- Private and secure – EmailAnalytics undergoes an annual security audit and is Google-verified.
- Limited customer support channels
- No mobile app available
- 14-day free trial (no credit card required)
- PRO ($15 per user, per month)
- Enterprise ($5-12 per user, per month)
Timeero is the ultimate app for tracking your workforce time, location, and mileage all in one place. With Timeero, you will have more insight into where and how your team members are spending their time.
Timeero is ideal for teams that have a remote or on-the-field crew or employees. No need to have three separate apps or expensive hardware to track time, mileage, and location.
- Simple App – Simplicity of the software and product makes it very easy for team members to adopt.
- Many ways to enter time – Timeero has a very versatile platform for time entry. Time can be entered through the web application, through the iOS and Android mobile apps, through the Timeero kiosk/terminal app or through SMS text. With so many ways to enter time, your team members can log time from anywhere and at any time.
- Works offline – Not everyone may have a great internet connection and Timeero. Outside or field workers may not always have access to the internet and having a time tracking system that allows you to clock in/out while offline is crucial.
- Location tracking – one of the strongest areas of Timeero is with its location insights functionality. You can know where your team members are anytime while they are on the clock. You get a breadcrumb trail path of where they’ve been together with timestamps of when the locations were captured.
- Mileage reports – in addition to time and location, you can track mileage-based off the real-time location tracking capabilities that Timeero provides. Generate business mileage and reimbursement reports for your team members
- Non-customizable reports – Even though Timeero comes with robust reports, it does not allow you to highly customize the reports to a way that you will want.
- $5/user/month + $10 base monthly fee – Monthly
- 10% discount on Monthly fee – Annual (10% discount)
Although TimeTrack is primarily a time tracking software, the tool has many features that support teams and companies in their task and project management. Employees can easily create projects, plan them down to the last detail, and track the progress during their execution.
At the same time, teams can track and evaluate their performances as TimeTrack monitors the exact amount of time spent on individual tasks through a built-in project timer.
- Flexible Reporting: TimeTrack has many filter options so that you can keep track of everything: company resources, budget overruns, team activities, tasks, and working hours of employees, and client profitability.
- Friendly User Interface: the tool is very easy-to-use and comes with an intuitive mobile app.
- Easy Invoicing: no need for external systems to generate invoices, they can directly create them from their tracked billable hours.
- Advanced Time Tracking: Users can track their working hours, assign them to tasks and projects in order to keep up with their project progress and general productivity.
- Accurate Leave Management: Users can also keep an eye on their paid leaves and the absences of their colleagues through team calendars. This way, employees have a greater overview of their attendance.
- Not many integrations available (with other systems)
- Currently, there is no live dashboard
- No staff scheduling (coming next year)
- Standard Plan: $4.00 per user/month
- Premium Plan: $8 per user/month (includes the advanced project management features)
- Gold Plan: $10 per user/ month (includes the invoicing features)
ClickTime offers unique, customizable time tracking and budgeting solutions for organizations of all industries and sizes. Using ClickTime, you can easily track time using any device.
ClickTime is trusted by users and reviewers alike. The software holds a 4.6/5 rating on both GetApp and Capterra, and it is used in health care, IT and educational industry.
- Flexible Time Entry – ClickTime offers the most popular methods of time entry: day view, week view, mobile access, app integrations (Slack, etc.).
- 1-click Utilization Reports – Surface high-level and deep Project Insights to monitor profits, costs, and billings in real-time. Reports allow managers to measure and gauge employee performance and billability.
- Resource Planning – Industry-leading Resource Planning tool allows managers to forecast and plan team resources and budgets. Plus, time entries and time off synchronize in real-time with project status so you can see who is available to work on what projects.
- 100+ Business Software Integrations – ClickTime provides its users with seamless, easy-to-use integrations for platforms such as Salesforce, QuickBooks, Trello, Slack, and more. (Accounting, CRM, Payroll, and more.)
- Mobile Application – ClickTime Mobile supports time and expense tracking on-the-go.
- Special Nonprofit Edition – ClickTime for Nonprofits is the only timesheet software created exclusively for not-for-profit organizations. Instantly access grant & fund reporting and powerful program insights.
- ClickTime does not support attendance tracking or punch clock entry.
- ClickTime does not support GPS/geo-time tracking.
- Starter – $9 per user per month
- Team – $12 per user per month
- Premier – $24 per user per month
All plans are based on an annual payment and include a 14-days free trial.
ezClocker is a top-rated time tracking & scheduling software for small businesses. Employees can use the apps to clock in/out and ezClocker will capture the GPS location so the employer can verify if their employee’s clock in/out at the correct location.
The best feature of this time tracking app is that it’s simple and easy to use. If you are a busy small business owner who is looking for a basic time clock app to keep track of your employees’ hours and don’t have the time to learn a complex system then ezClocker would be a great fit for you.
Another great feature is job codes where employees can pick which job they are clocking in/out from which will allow the employer to calculate labor cost for a particular job.
- Usability – Simple and easy to use.
- GPS – GPS recording of all clock in/out times enables you to verify employees clocked in at the correct location.
- Online schedules – Employees can view when their next shift will be from the app.
- Cost Calculation – Ability to add jobs so you can calculate labor job costing.
- Notifications & reminders – Get notified when an employee clocks in/out.
- Easy Exporting – Export your timesheets to .csv file or email it within the app if you are on the go.
- Cross-Device – ezClocker has an iPad app version that allows all employees to clock in from one device. Ideal for office or retail employees.
- No Geofencing support.
- It does not have customizable reports.
- Solo (Free Plan).
- Basic ($10/month flat fee for up to 15 employees).
- Standard ($25/month flat fee for up to 30 employees).
- Premium ($50/month flat fee for up to 100 employees).
Above are the top time tracking software that can work well for your business and personal needs. If you think that I have missed any application from this roundup, feel free to suggest more apps on my email at firstname.lastname@example.org
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