Since its creation in 2011, Wunderlist has helped millions of people organize their ideas and execute them perfectly. In June 2015, however, Microsoft announced acquisition of your beloved app, eventually to be replaced by Microsoft To-Do.
The transition is still under-works though, but if you’ve been an avid user of Wunderlist, you need an alternative (no, it’s not Microsoft To-Do).
Before exploring best alternatives to Wunderlist, let’s first address some of the limitations Wunderlist came with.
Features Missing in Wunderlist
Although Wunderlist in considered to be one of the top to-do list apps, it has its own pitfalls. Some of the biggest limitations one can encounter when using Wunderlist are:
No Native Time Tracking
Wunderlist doesn’t come with a built-in time tracking module to track time associated with your tasks
No Calendar View
There is no built-in calendar view for scheduling your tasks in Wunderlist. The tool provides Calendar integrations though
No Location-Based Reminders
For a to-do list manager, location-based reminders are a must. This important feature is missing from Wunderlist
All these reasons call for a Wunderlist alternative which fills the gaps left by the tool. Let’s have a look at a roundup of some of the top Wunderlist alternatives:
Our pick for the best Wunderlist alternatives is, without a doubt, nTask.
Call us biased, but it’s not a mere speculation. nTask gives us all the right reasons to make this decision. This free Wunderlist alternative is a lot more than just a simple to-do list manager. It provides an elaborate task management solution to help you deal with your to-dos smartly.
The tool comes equipped with native modules which eliminate the need to integrate heavy third-party apps to get more done. These modules range from basic to-do list and task management, to more complex issues and risks management.
Furthermore, nTask also comes with native timesheet management to help you track time associated with your tasks to take better decisions. The automatically generated timesheets also facilitate easy billing of clients through individual logged hours.
- Task management, including recurring tasks management
- Multiple task assignees to define workload
- Task priority level, due dates, status, and color labels
- Elaborate meeting management, including agenda and follow-up actions
- Automatically generated weekly timesheets
- Issue tracking and management for timely identification and resolution of issues
- Risks management through risk matrix and other key risk management features
- Team specific workspaces to monitor multiple projects simultaneously
- Comments within tasks and file attachments to collaborate seamlessly
- Alerts, notifications and reminders to keep teams on track
- Third-party application integrations
- iOS and Android mobile apps, along with a web version
nTask comes with following subscription plans:
- Free – up to 5 projects, 5 workspaces, unlimited tasks and meetings, timesheet management, and more
- Pro – unlimited everything for $2.99 per user/month
Looking for the best free Wunderlist alternative?
See for yourself why teams trust nTask for to do lists and task management.
On #2 in our list of the best free Wunderlist alternatives, we have Asana. A powerful work management platform, Asana comes with a flexible feature set that fits with a team of any size and type, Asana is one of the best alternatives to Wunderlist one can get their hands on.
The built-in extensive library of templates that Asana comes with provides teams with means to quickly gear up, without building everything from scratch. Use the timeline functionality to map out your project schedule in front of you and manage tasks in a better way.
The tool also provides a separate feature set for agile teams to implement it as smoothly as possible. These features include sprint planning, bug tracking, and conversations with team members.
- To-do lists management, along with single task assignee
- Built-in project templates to get started
- Kanban boards for visualizing the work progress
- Project timeline to schedule tasks over time
- Due dates and priorities for deadline management
- Real-time status updates, along with project reports
- Conversations with team members, plus file attachments
- Multiple third-party application integrations
Asana offers following plans:
- Basic – free for individuals or teams just starting up. Tasks, multiple views, assignees, and due dates
- Premium – at $9.99 per user/month, timeline, advanced search and reporting, task dependencies, milestones, and more
- Business – at $19.99 per user/month, everything in Premium plus portfolios, custom fields, and more
- Enterprise – custom plan, everything in Business plus native integrations, priority support, and other advanced features
Another one of the popular Wunderlist alternatives is Trello. A simple, flexible and free project management tool, Trello comes with a layout resembling a pinboard. It makes task management easy by allowing you to create personalized boards, according to your individual projects.
Within these boards, you can create unlimited lists, which further consist of small cards that act as individual tasks or to-dos. Movement of these cards from one category to another helps in workflow visualization and makes it easy to track progress.
The tool comes with customized options to arrange the cards the way you want – assign tasks, set due dates, set priority levels, upload attachments etc. all to provide maximum control.
- Customized Kanban boards with multiple invitees
- Comments within tasks, and file attachments
- Priority levels, due dates, and color labels
- Easy drag and drop functionality to show progress
- Multiple task assignees
- Email notifications to stay on track
- Personalized access to boards
- Third party application power-ups
You can choose from following Trello plans:
- Free – basic plan, unlimited boards, unlimited cards and lists, 10MB per file attachment, and 1 power-up per board
- Business Class – at $9.99 per user/month, everything in Free, plus unlimited power-ups, priority support, and more
- Enterprise – at $20.83 per user/month for 300 users, all the advanced Trello features
Todoist is, undeniably, one of the top to do list apps out there, which only makes sense to include it in this review of best alternatives to Wunderlist. The tool lets you create, organize and prioritize tasks, create subtasks and dependencies, as well as create projects and subprojects to let you track your work progress down to even the most minute details.
You can label and customize your tasks through color codes and add due dates to keep track of the deadlines. A powerful feature that comes with Todoist is the AI-powered feature known as Smart Schedule. Through Smart Schedule, the app suggests optimum dates for scheduling and rescheduling existing tasks.
In addition, you earn Todoist Karma points and level up, each time you complete a task. These points and levels are demonstrated on graphs. You can monitor your progress through these graphs with differently colored projects.
- Tasks and subtasks management, along with recurring tasks
- Tasks creation directly from your email inbox
- Set priority levels for your tasks to identify what needs to be done next
- Native project templates for quickly getting started
- Project sharing for online team collaboration
- Task comments for providing timely feedback on critical matters
- Email notifications, SMS, and email reminders
- Customizable filters to keep focus on certain things only
- User management for improved user access and permissions
- Project progress tracking through Karma points and streaks
There are 3 plans Todoist currently offers to users:
- Free – for starters, up to 80 projects, and 5 people per project
- Premium – at $3 per month (billed annually), 300 projects, 25 people per project, reminders, comments and file attachments, with other features
- Business – at $5 per user/month (billed annually), 500 projects, 50 people per project, team inbox, and more
OmniFocus is a GTD app that can be a great Wunderlist alternative. It comes with a myriad of options to help you increase your productivity while getting things done. The tool provides enough room for customization to organize and manage your tasks the way you want.
Through color-coded labels and customized tags, give context to your tasks and track your progress in an efficient way. They also allow to create a smooth workflow and quickly access the tasks whenever required.
The only drawback of the tool is the lack of cross-platform support. OmniFocus is strictly iOS and Mac based.
- Projects and tasks management, plus repeating tasks set up
- Customized tags according to location, priority, or energy levels
- Perspectives to keep focus on important things
- Forecast for future tasks on the basis of current order of the actions
- Notification reminders to stay on track
- Light and dark modes to match with preferences
- Calendar integration to stay in sync with what’s coming next
- Batch editing to edit multiple items simultaneously
Omnifocus provides two different pricing models for Mac and iOS.
- Pro Plan – $74.99
- Standard Plan – $49.99
- Pro Plan – $99.99
- Standard Plan – $49.99
Basecamp comes as one of the better alternatives to Wunderlist in our recommendation list. The program offers a slew of project management tools alongside several reiterations of competitor software features.
The developers wanted to create “everything Wunderlist”, and what a typical to-do-list app would offer – but in a much better way. Since its release, the software has undergone several updates.
Basecamp is also popular due to its widespread user base scattered across iOS, Android, PC and Mac stations. In addition, there is seamless integration between 3rd party apps and Basecamp 3; it makes collaborating with team members across project boards and different demographics a lot easier than anticipated.
- Instantly send messages to team members on ASAP basis. Members can share files, carry out group chats and comment/ applause underneath project boards as passive critique.
- Basecamp features a dedicated “Campfire” feature as a metaphor for group chat around real life campfires. Members can use “@” function to send personalized notifications to team mates who need to be called out.
- Communicate with fellow team members through “Pings”. They are not detailed messages but more than enough to know what’s going on through chats, code messages and IMs.
- Create To-Do-Lists for yourself and fellow team members. In addition, project managers can take the lead by creating a to-do-list for the entire board to follow through a specific time period.
Basecamp is backed up by a record 7 minute response time customer service. Any missing feature, technical problem or bug can be reported to the developers without the slightest inclination of long delays.
Besides a 30-day trial period, Basecamp has a flat price model, i.e. $99 per month for unlimited features, users and file sharing.
Since its release, Evernote has undergone a lot of changes to become one of the most convenient and sought out to-do-list applications of all time. No wonder that it is highlighted in this post as one of the best Wunderlist alternatives available online.
Based on our audience needs, we will focus more on Evernote Business features. However, if you are interested in seamless integration of the app with your mobile device, simply go for the basic version. Nonetheless, there is a multitude of features to help Plan, Execute and Deploy to-do-lists of any orientation on time.
Besides the “to-do-list” aspect, Evernote complements the GTD side of projects through annotating, document searching, integrated file sharing, editing and so much more. Some of the key highlights of this application are appended below. And yes! It is available to Mac, Android, iOS and PC users.
- Simple file uploading and sharing in multiple formats. Project members can further comment on the document to stay on the same page.
- Create separate notes and further organize them into notebooks if need be.
- Different text formatting options ranging from color to font size and style.
- Insert tables, checklists, and checkboxes for creating a versatile to-do-list.
- “Clip” important text and videos from your mobile device and upload it to Evernote as additional information.
- Evernote Basic: Free
- Plus: $7.99 per month
- Premium: $14.99 per month
8. Monday.com (formerly DaPulse)
“Monday” has always been a feared norm for people because it is the start of the week; things jump off to a hectic start for most, and a lot of stuff goes unmanaged.
The developers of Monday, formerly DaPulse, created a state-of-the-art cloud-based PM software for this very purpose – i.e. to assist team mates across any scale to get by with their daily tasks.
The software features a sleek color-coded combination of work boards. Teams can organize their activities as per project priorities come by. Once a task is successfully completed, it can be omitted easily. The pending boards can be reorganized if their priority escalates or deescalates respectively.
Besides the “to-do” and GTD aspect, Monday offers native integration of Status messages inside project boards, timeline for schedules and different communication methods.
- Create project boards for centralized management and monitoring across teams
- Color coded combination of tasks for a visually stunning appeal
- Set status messages by pulling up from default message list (In progress, working on it and done), or create new ones
- Cloud based data backup support for easy remote access from anywhere in the world
- Project managers can also invite clients besides team members to assess their progress
- Basic Version: $5 per month for limited perks
- Standard Version: $8 per month with additional data storage and other features
- Pro Version: $12 per month with unlimited everything
9. Things 3
Developed and marketed by Cultured Code, a German software company; Things 3 follows up in this list as one of the best Wunderlist alternatives to date. Sadly, it is restricted to iOS users only. If you are an Android, PC or Linux user, scroll up or down this page to lookup better alternatives to Wunderlist.
Regardless, Things 3 makes up for the lack of multi OS support by offering many advance level features for complex project management. Yes, of course, there is native support for ‘to-do-list’ workaholics who wish to organize, plan and execute their tasks on daily basis.
This application has a typical dual pane window. The right side appends menus, lists and subfolders which are opened in the left pane. Besides a spick n’ span UI. Things 3’s learning curve is smooth. You will get used to it in no time.
- Create basic level To-Do-List with check boxes and commenting for personal use
- Write notes in project boards; get comments from team members and progress uniformly
- Ability to create complex to-do-lists with multi text formatting style
- Organize thoughts through an ‘all in one place’ format option
- Plan your vacation trips, company agenda and such other activities
- Seamless integration across all iOS devices relay user end changes effective immediately
- For iPhone Users: $10
- Things 3 for iPad: $20
- For Mac Users: $50
As one of the best alternatives to Wunderlist, some users reportedly suggest that Notion is even giving a tough time to ‘Evernote’ and ‘Bear’. The application is tailored to fulfill the needs of metrics hungry professionals. If you are a financial adviser or a manager who depends on numbers and group planned stakeholder activities a lot, this is the right kind of Wunderlist alternative for you.
Notion can engage teams through collaborated project boards, dedicated sub tasks within a project and a sleek Kanban board format. Plus, if you are a paid user, you can get unlimited cloud backup storage capacity for any number of projects at hand.
This program also takes simple note taking one step further by offering many cool new features.
- Customize your dashboard the way you want
- Append data source connectors for a visual overhaul of ongoing projects
- Drag and drop your most wanted activities in different window panes
- View financial reports; comment and share with your team members
- Starter Version: $23 per month
- Small Teams Version: $89 per month
- All Other Advanced Versions: $179 to $339 per month