The essentials of effective project management do not only include a team of experienced and dedicated professionals. As much as they are critical for the success of any project, using professional project management software really does the trick. In this article, we will review the best Microsoft Project alternative.
With an overabundance of project management tools flooding the internet, it can become a nuisance to choose one for your organization. Luckily for companies, they have innumerable options to conveniently cherry-pick the one that fits perfectly with their team and organizational needs.
One such most widely used project management software is Microsoft Project. By far, it’s the first and most popular choice of around 67% of project managers. Coming with easy integration with Office 365 applications, Microsoft Project seems like a reliable choice for project management.
But, apparently, the most chosen option for project management has lots of shortcomings too, in terms of features and user ease. These shortcomings make professionals look for a solid Microsoft Project alternative.
Why Do You Need a Microsoft Project Alternative?
Microsoft Project is a great free desktop-based tool to manage projects and streamline workflows. However, in this era of cloud and availability, you cannot limit how you access your data and when. Besides, there are a few limitations that come with Microsoft Project out of the box. Some of these are:
Flawless collaboration is what every team is looking for when using a project management tool. Microsoft Project makes it hard to share data with stakeholders. Unless the other person also has Microsoft Project installed and running, the data cannot be accessed.
In Microsoft Project, the real-time progress of a task is hard to track. Where the task is at a particular time, and whether it is pending, in progress, or completed, cannot be identified.
Communication Within Tasks
For perfect project collaboration, communication within the tasks is compulsory. While using Microsoft Project, team members cannot communicate or comment on the activities within each task. Moreover, assigned task updates cannot be taken within the tasks.
Contrary to most of the project management tools in the market which offer free plans to users, Microsoft Project does not have any free features for its users. All the plans are paid and begin from $7 per user/month.
The Best Microsoft Project Alternatives You Can Use Today
We have compiled a list of the top 21 free tools that can serve as a Microsoft Project alternative. And they are all free – you can get your hands on these without paying a penny!
nTask is a robust project management software in the sea of project management tools available online. Equipped with strong features of task management, nTask is the top contender for a Microsoft Project alternative and makes it to the top of our list. It’s a tool that caters to a broad range of professionals with diverse project needs.
This software can be used by professionals in any industry even without technical knowledge. Using nTask is easy and its intuitive UI help users manage projects effectively. The Gantt charts feature of nTask is top-rated. You can make a timeline using a Gantt chart for all your tasks in the projects, and leverage drag-n-drop functionality to move tasks. Set task dependencies and milestones for efficient project management.
Moreover, you can visualize your progress with the help of Kanban boards feature. Add multiple boards, browse templates and make it your own in just one click.
Let’s go through some of the key features and modules this tool deals with:
- A simple and elegant user interface for creating and managing projects and tasks.
- Advanced features of task management for assigning, organizing, and prioritizing tasks.
- Gantt charts for project visualization, task dependencies, milestones, and sub-tasks.
- Timesheets for smart tracking and monitoring real-time progress of activities.
- Meetings management for scheduling and executing meetings through meeting agendas, discussion points, and other such details.
- Kanban Boards for workflow management.
- Intelligent issues management for documenting and solving issues linked with projects.
- Risk management for identifying and tracking potential risks directly or indirectly linked with projects.
- Integration with Slack to make communication even more smooth.
- Multiple workspaces for more than one team to collaborate seamlessly.
- Multiple views and filter options to manage and search for projects, tasks, issues, etc.
- Free basic plan with 5 team members, and unlimited workspaces
- Premium plan starts at $3 per user/month with an annual billing plan.
- Business plan starts at $8 per user/month with Custom Fields and Risk Management
- Unlimited tasks and meetings
- Unlimited workspaces
- 5 free members per workspace
- 100 MBs of free storage space
- Issues tracking
Looking for the perfect free Microsoft Project alternative?
See for yourself why MS Project users are switching to nTask. Create unlimited, tasks, meetings, risks, issues & more.
2. Bitrix 24
Bitrix 24 is one of the free project management tools that is adapted for social collaboration between you and your team members. The software primarily works on creating workgroups and centralized news feed for information exchange with the team members.
This Microsoft Project alternative lets you create personalized to-dos, and helps to manage projects and tasks through extensive features ranging from Gantt charts, task dependencies, and Kanban workflows, to more systematic tools like employee workload management.
Bitrix 24 offers you the following key features:
- Interactive activity stream showing all the updates and changes in the workflow.
- The chat feature within the activity stream helps the team members to collaborate on a particular task or activity.
- Workgroups for teams to work together on tasks and projects for discussions, task planning, and monitoring progress.
- Customized task reports track the time each employee takes to complete a certain task.
- Extranet access for external users through which workgroups can be shared with clients and other organizations to share and monitor the workflow.
- Customizable Kanban boards to visualize the workflows and clearly depict the status of each task.
- Bitrix 24 comes with free and multiple paid plans. The paid ones start at $39.
The free plan of the software comes with numerous features. Some of these are:
- 12 users, 1 admin
- 5 GB online storage space
- Unlimited projects
- Unlimited tasks/subtasks
- Gantt charts
- 5 task dependencies
Zenkit is another free Microsoft Project alternative that is simple to use and provides easy task management. The software provides different tools for different teams to fulfill their overall business needs. Whether it’s project management, CRM, support, or any other business solution, Zenkit caters to all.
- Personalized calendar to arrange tasks according to priorities.
- Team inboxes to assign tasks and monitor progress systematically.
- Customized to-do lists to keep track of all the work that needs to be done.
- Multiple view options (Kanban, list, calendar) for organizing tasks.
- Task labels to identify the priority level and status of each task.
- Comments within tasks to take regular updates from the team.
- Zapier integration helps to connect with multiple other applications.
- Offline mode, facilitating work even without the internet.
- Multiple powerful filters to access the tasks according to needs.
- Zenkit provides 3 plans. Personalized, Plus, and Enterprise.
- The personalized plan is free and the other two plans start from $9, billed on a monthly or annual basis.
- Unlimited collection
- 5000 items
- Up to 5 teams, 5 members
- 3 GB storage space
This Microsoft Project alternative is a cloud-based project management software that is designed for small and medium-sized companies. Through Zoho projects, you can easily divide your complex projects into smaller, manageable tasks and subtasks and share updates with the entire team through an interactive feed, featuring the activities.
- Kanban boards for classifying and organizing tasks according to their status.
- The social feed consists of activity stream and status updates about particular tasks.
- Forums for lengthier discussions, with options to add multiple team members.
- ‘Pages’ specific to team projects only. All the information regarding the project can be updated and shared with relevant team members.
- A broad range of charts and reports that can be accessed for resource management.
- Timesheets to evaluate the time each team member spends on a particular task, and to identify bottlenecks in the workflow.
- Issue tracking, along with detailed reports, for timely identification and resolution.
- Gantt charts for visualizing and tracking the project progress.
- Zoho projects facilitate free and multiple paid plans. The paid plans begin at $20.
The always-free plan comes with the following features:
- Up to 5 users
- 2 projects
- File attachments up to 10 MB
- Feed and custom status for tasks
- Calendars and forums
The 5th free Microsoft Project alternative in our list is Teamwork projects. Working on similar functions of tasks and subtasks, Teamwork Projects helps businesses to achieve group goals through smart workflows and streamlined communication among the team members.
- Task and subtasks management, along with assigning tasks to multiple people at once.
- Task priorities label to identify the most urgent tasks that need to be done first.
- Task dependencies to better understand the relationship of tasks.
- Task estimates and progress tracking for managing the workload.
- Messages within the tasks to keep each team member updated on the project.
- Time tracking to determine the total time spent on each task.
- Categorization of time logs into billable and non-billable hours.
- Android, an iOS application, and chrome extension to access the software from anywhere.
- Gantt charts view the project to highlight key tasks and milestones.
- Teamwork Projects offers free, pro, premium, and enterprise plans, along with a 30-day trial.
- The paid plans start from $9 per user/month.
Free forever version of the software provides the following features:
- 2 active projects
- 100 MB file storage
- Basic project management
- Limited task boards
- Color schemes
Freedcamp is a free web-based project management collaboration tool that is designed for solo users as well as teams to organize and manage projects effectively. It made to our list of Microsoft Project alternatives primarily because the software comes with a clean interface which makes managing projects quick and easy.
- Division of tasks into subtasks with options to set their visibility on public or private
- Kanban boards to visualize the workflow
- Milestones to set goals for the team
- Wall for team members to communicate on one platform
- Documentation for keeping all the data in one place
- The issue tracker for tracking and managing issues
- Time tracking of the workday for billing clients
- Pre-built Project templates for duplication
- Widgets in one place to access any type of information
- There are 4 plans of Freedcamp; Free, Minimalist, Freelancer, and Business. The paid plans start at $1.49 and each plan comes with a free trial of 14 days.
- Unlimited tasks and projects
- Unlimited storage space
- Unlimited users
- Time tracking
- Wall and discussions
The 7th free Microsoft Project alternative on our list is Teamgantt. Teamgantt primarily works on creating Gantt charts for all the underlying tasks. The charts are highly organized and come with multiple interesting features such as separate colored bars for tasks and groups, and you can also easily add multiple resources to your tasks at any point.
- Drag and drop tasks for creating a schedule
- Discussions linked with relevant tasks
- Customizable Gant chart views
- Workload tracking
- Planned vs the actual timeline
- Project templates
- Time tracking of tasks
- Sticky notes for updates
- Task filters for customized viewing
- Project and task dependencies
- Free, Standard Team, and Advance Team plans. The standard and advance plans begin from $49.75 and are billed on a monthly and annual basis. All plans come with a free trial.
- One free project
- Basic planning and collaboration for up to 3 people
Hygger is a product and project management tool which provides impressive backlog prioritization features, because of which we added it to our list of Microsoft Project alternatives.
The tool helps teams to work on projects through the idea bank which stores all the ideas relevant to product and project development and once approved, these ideas can be transferred to relevant Kanban or Scrum boards for further development.
- Idea bank for storing ideas and feedback etc.
- Priority matrix for the screening of ideas
- Kanban boards for workflow identification
- Scrum boards for visualizing the progress of a sprint
- Work in Process limits for identifying bottlenecks
- Swimlanes and labels for organizing tasks
- Roadmaps for tracking the overall progress
- Live activity stream displaying the status of tasks
- Time tracking with detailed reports
- Team inbox for only team-relevant messages
- Standard ($7) and Enterprise ($14) plans with 14-day free trial.
- All the features available in standard and enterprise plans can be availed without any cost for 14 days.
Mavenlink combines multiple project-based services together in a single application. It’s primarily designed for professional services and for teams to collaborate on large-scale projects. A full-featured project management tool that focuses on team task management, and supports multiple third-party application integrations too.
- Project portfolio listing down all the projects
- Gantt charts for tracking the progress
- Reusable project templates
- Powerful third-party applications integration
- Resources management at a task level
- Personalized views for monitoring projects
- Seamless collaboration through advanced collaboration features
- Public and private posts for easy sharing
- Project data secured through access permissions
- Mavenlink offers Free and multiple paid plans. The paid plans begin from $19 per month for 5 users.
- Unlimited projects
- Unlimited team members
- 500 MB of storage
- Integration with Google Calendar, Tasks, and Contacts
10. Pivotal Tracker
On #10 of our list of free Microsoft Project alternative, we have Pivotal Tracker.
Pivotal Tracker is an agile project management tool designed for agile software teams. The tool enables real-time project collaboration among the team members through a shared storyboard and a prioritized backlog.
- Story points to identify actionable work
- Activity estimation
- Workspaces for organizing projects
- My work panel for only your tasks
- Multiple charts for visualizing the team performance
- Mentions for assigning tasks
- Drag and drop file options
- Personalized labels for organizing tasks
- Shared calendar for daily assignments and projects
- Multiple third-party application integrations
- Pivotal Tracker offers free and 3 paid plans. Free, Startup, Pro, and Enterprise. The paid plans begin at $12.50, pertaining to the number of projects and collaborators.
- 2 projects
- Up to 3 collaborators
- 2 GB storage
Next up – Wrike.
You’ve probably heard about it as it’s one of the most popular choices of teams when it comes to project management. Being a flexible tool, Wrike provides a multi-dimensional project solution to teams of all sizes.
Coming with an elaborate set of robust features, Wrike enables teams to successfully execute each step of the project, starting from planning to final reporting. Furthermore, you don’t have to worry about losing track during team discussions, as the live activity stream and team member mentions make your work easy for you.
- Customizable dashboards
- Gantt charts for project schedule visualization
- A workload view for better resource management
- Time tracking with tasks
- Live activity stream
- Team mentions
- Custom user groups
- Multiple progress tracking reports
- There are multiple plans Wrike comes with. The paid plans start from $9.80 per user/month.
- Simple task management for up to 5 users
Celoxis provides a comprehensive web-based project management solution for midsize and large teams. This Microsoft Project alternative comes with an integrated set of tools that you can use to manage your projects, resources, expenses, and workflows, all in one place.
The software can be utilized to manage multiple project portfolios. You can create project schedules by defining dependencies and assigning multiple resources per task.
- Project portfolio management
- Resource management
- Revenue forecasting
- Performance monitoring dashboard
- Timesheets management
- Expense management
- Activity Stream
- Online discussions with mentions
- Numerous third-party application integrations
- Celoxis offers paid plans with a free trial of 30 days. The plans are Cloud ($25 per user/month) and on-premise ($450 per user – billed once).
#13 spot in this synopsis of top Microsoft Project alternatives goes to LiquidPlanner.
If you have difficulty scheduling and updating your projects, LiquidPlanner might be best suited for you. With a smart scheduler, the tool automatically updates the overall task requirements when resources and priorities change. The updated timeline can then be easily shared with everyone.
With intelligent resource management features, the software allows you to manage your workload better and complete your projects on time.
- Priority-based scheduling
- Resource management
- Time tracking
- Documents management
- Budget management
- Customizable dashboard
- Comment mentions
- Task dependencies
- Notifications and reminders
- LiquidPlanner’s features can be availed through their paid plans. The software comes with Professional ($45 per user/month) and Enterprise ($69 per user/month) plans. You can try it out through the free 14 days trial period.
Winding up the list with a platform coming with rich social collaboration features, Podio makes a great alternative to Microsoft Project. The tool allows successful project delivery by claiming to put content, context, and collaboration in one place.
The broad spectrum of collaboration features ranges from likes and file sharing within the system to instant messaging and audio/video calls.
- Personal dashboards
- Task management
- Automated workflows
- Private and public workspaces
- Activity Stream
- Comments, likes, and file sharing
- Audio and video calls
- Integrated chat
- Podio comes with Free and paid plans. The paid plans start from $9.
- Task management
- Apps and workspaces
Looking for another option as a Microsoft Project Alternative? We present Airtable…
The core guiding principle of Airtable is to provide customers with an app that allows them to dictate the app the way they need to utilize it.
Airtable is an easy-to-use platform, for keeping track of all your product records and your to-do list. Its UI/UX is beautiful and spot on. It has the power of a database, flexibility of an app, ease of use of spreadsheets, and user-friendliness.
It has a new block feature as well which makes Airtable not just an app with low code. Furthermore, building out a timeline for deliverables is really easy, especially for those who wear multiple hats within any blue-chip conglomerate or non-profit organization.
For small teams, Airtable is an affordable solution, especially for non-profits and startups.
- Due Dates
- Creation and Assignment
- To-Do lists
- Task Prioritization
- Drag & Drop
- Mass Updates
- Recurring Tasks
- Data Security
- Access Control
- Application Deployment
- Airtable offers four pricing plans – Free ($0/user/month), Plus ($10/user/month), Pro ($20/user/month) and Enterprise (Contact Sales).
- Unlimited bases
- 1200 records
ProjectLibre is powered by OpenProj. Or at least that’s what it was previously recognized for. Don’t worry; as a totally free Microsoft Project alternative, ProjectLibre offers tons of stuff without any cost.
What makes this program better is its compatibility with MS Project files. If you are transitioning from MS Project 2003, 2007, or 2010 from any OS, whether it is Linux, Mac, or Windows, ProjectLibre can be used for those files. The extensions will open fine – and that too without disturbing any files metadata etc.
This Microsoft Project alternative also supports multiple languages. Since it’s an open-source platform, the dev community put in a lot of effort to introduce all the juicy features that MS Projects users are used to!
You can create dependencies and issues. You can also manage resources and make full use of the native Gantt view. What else could you ask for? Take a look at some of the main highlights of this tool below.
- Compatible with multiple editions of the Microsoft Project files series.
- Create issues, tasks, and projects.
- Identify and manage resources as you proceed with the workflow.
- Compatible with multiple OSs, such as; Linux, macOS, and Windows for a super-smooth user experience.
- Comes with a Gantt view.
- Overall easy to set up and maintain as compared to conventional project management tools.
- ProjectLibre is free of cost.
- The paid version starts at $1.00 per month only. This is to support the open-source development community.
One of the best Microsoft Project alternatives that you can find in 2021 is Planio. The software is an incredible issue tracking and project management application based on the open-source concept of Redmine.
The software can manage different projects by using effective agile methodologies such as scrum or waterfall, depending on the project. You can use these methodologies because of features like sprint planning and Kanban boards.
Using this application, you can also manage different customer support queries by using the Helpdesk app which will help you increase your customer satisfaction stats.
Here are some of the most incredible functionalities Planio has to offer.
- File synchronization
- Project and customer management
- Task assignment
- Built-in time tracking
- Configurable task management
- Knowledge management
- Repository management
- Workflow management
- If you want to check out the software with limited functionality and without paying a single dime to the company, try the free trial of the software
- If you want to purchase the subscription to the software, the prices start at $10.71/per month
Workzone is an incredible project management application that is housed completely on the cloud. It is an amazing Microsoft Project alternative while also retaining its title as an effective document collaboration application.
Here are some of the amazing features and functionalities that this software provides.
- Associate, share, and store documents for each project, which will help you increase collaboration and comradery among the team members
- Interactive Gantt chart and Calendar for visual project tracking so that the managers and the team members can visualize the projects before even starting to work on the project development process
- Already a Microsoft Project user? Import MS Project files directly into Workzone
- Unlimited Support and comprehensive onboarding so your team gets up to speed quickly
- If you want to purchase a subscription to the software, you can contact the company and they can create a custom offer for you
Workfront is a popular project management software that allows you to track and perform all of the tasks and processes related to your project development process.
The application offers different businesses all around the world to have a global reach in their domain with a very effective and comprehensive work management set of rules.
The application offers your businesses a seamless work environment that can help your teams and all individuals, be more productive and more connected via their work.
The application also provides greater project visibility, along with different reporting features that are helpful to keep project managers, stakeholders, and other higher officials in the loop.
Let’s take a look at some of the features that this amazing work management software has to offer to its clientele.
- Resource Management to make sure that the available resource pool is properly utilized in the project development process
- GANTT Charts to make sure that the team has a clear view of the work that they have to do including the task dependencies
- Request Management to make sure that there is a proper sequence of tasks assigned to the workforce and not just piling them with work
- AGILE Project Management
- Document Management to make sure that there are no information blank spaces
- Project and Portfolio Management
- Capacity Planning to make sure that there is an equal distribution of work
- Workflow Automation
- Team Collaboration
- The company doesn’t offer a free trial of the software, so you will have to get a subscription to use it
- If you want to purchase a subscription, then you have to contact the vendor so that they can customize a specific quote according to your needs and requirements
GanttPRO has proved to be one of the best Microsoft Project alternatives in the market. Its Gantt chart project management feature is far more flexible, convenient, and easier to use, and it all comes with an intuitive interface.
Moreover, GanttPRO offers smooth team collaboration, advanced resource and workload management, as well as time tracking and deadline management. In case you need extra ways to work on tasks, the software has the Board view, My tasks list, and a few more options.
- Greatly visualized Gantt chart timeline
- Task dependencies with drag and drop simplicity
- Task management with lots of options such as status, priority, duration, etc.
- Custom columns
- Baseline, Critical Path, Auto Scheduling
- Advanced export and sharing via public URL, even with unregistered users
- Time tracking
- Project portfolio management
- Ready-made professional templates
- There is a 14-day free trial. The paid plans start from $8.9 per user/month.
- All the features are available on a free trial.
Another incredible Microsoft Project alternative you can use right now is Scoro. The application is a unique cloud-based business management tool that is probably one of the most comprehensive work management software being presented on the market right now.
The application helps its users stay ahead of all of the different changes happening with the project and tasks in the app’s interface.
Using the application, you can easily schedule the tasks by the day, week, or month you want. Also, you can provide security to the tasks and projects so that they can be accessed by only the people you want to access them.
Regarding project management, the application can help its users save precious time that can be used in performing other tasks, and it does that by adding tasks directly in the interface quickly without any issues or problems.
- Calendar management to make sure that all of the events related to the company are performed at the appropriate date and that no formal or informal engagements are ignored
- Customer management to make sure that all of the different clients and customers are well-taken care of and their questions and queries are answered properly
- Financial reporting to make sure that there is a proper record of every single financial transaction that happens within the company so that when you want to make a report to send to your stakeholders or upper management, you can
- Task management to make sure that all of the different tasks being performed as part of the project development process are tracked and managed by the relevant team members of the project development team
- There is a free trial of the software available for all of the users that want to experience the free features without paying a single dime to the company, but if you want a more premium feature set right away, then you will have to pay $26/user/month as a starting price
- Time management
- Cost tracking with Bills
- Quoting and pipeline tracking
Benefits of Microsoft Project management Tools
Here are some of the key benefits of Microsoft project management tools:
1. Streamlined Collaboration – Teams can collaborate on projects more effectively by having a centralized platform for sharing data, tracking changes, and staying connected. With these tools, teams have access to the same information in one place to ensure everyone is on the same page throughout the duration of a project.
2. Improved Visibility – A project management tool gives managers improved visibility into each stage of their projects’ progress while providing metrics such as start dates, end dates, budgets, resources allocated, and more all in one place. This allows them to quickly get up-to-date information on their projects’ statuses which helps them make better decisions and stay ahead of potential issues or delays.
3. Enhanced Productivity – By creating standardized processes using Microsoft Project management tools businesses can streamline tasks across entire organizations enhancing overall productivity while reducing wasted time/energy searching for files or double-checking if certain steps have been completed correctly etc…
4. Automated Reporting & Centralized Data Tracking – Managers can set up automated reports within these software packages allowing them easier access to important insights about their team’s performance(s). In addition, these systems allow for centralized data tracking making it easier for managers/team members alike when needing to quickly assess where they are at with any given task or subproject related to larger initiatives/projects..
5. Cost Savings – Last but not least Microsoft Project Management Tools help businesses save money by giving teams easy access (from anywhere) to pertinent project details thus cutting down on redundant costs associated with paper pushing & manual workflows.
Best MS Project management Tools
Organizations today are faced with the task of juggling a variety of projects and dealing with the ever-changing business landscape. With so much on their plate, it’s no wonder that managers are looking for ways to better organize and manage all these tasks. This is where Microsoft Project comes in.
Microsoft Project is one of the best project management software available today that helps teams to plan, execute, track, analyze and report their projects efficiently. It offers an easy-to-use interface along with powerful features such as Gantt charts, resource capacity planning tools, budgeting tools, and more.
For businesses who want a comprehensive yet affordable MS project management toolset without investing too much upfront money into expensive enterprise solutions then there are other great options out there such as Trello or LiquidPlanner. Both of these are web-based solutions that provide users with a convenient drag & drop interface combined with simple yet efficient Gantt chart feature sets which make managing multiple projects quite easy.
What is MS project software?
MS Project is a project management software developed and sold by Microsoft. It allows users to create visual plans, assign resources and track progress.
MS Project provides features such as budgeting tools, resource management tools, timeline management tools, task tracking, and reporting capabilities. It can be used to plan projects at a high level or manage them down to the individual tasks that need to be completed along the way.
What are the Microsoft project management tools?
Microsoft offers a variety of project management tools to help small businesses and large organizations manage team tasks, communicate effectively with stakeholders and track progress. Examples of Microsoft project management tools include Microsoft Teams, SharePoint, Project Online/Project Server, Power Automate, and Office 365 Planner.
Have you used any Microsoft Project alternatives before? How was your experience? Join the conversation in the comments section below.