Project managers have to deal with challenges frequently.

However, there is a smidge level difference between a smart manager and someone who is encumbered by the workload. The latter category must juggle several things simultaneously – and that too, without any high changes of precision towards project completion.

Smart project managers use different applications to streamline their workflow. They also, do not commit tasks to memory because it’s easier to recall something if it’s maintained in a task management application.

Speaking of apps, we are going to talk about the 12 best tools for managers that they can use to take care of workflow like a pro.

Read on…

12 Best Tools for Managers to Reduce Workload and Getting Things Done

Here is a list of all the coolest applications to date:

Let us take a look at them in detail.

1. nTask

nTask is one of the best project management applications that managers can use to perform their day-to-day operations. This is the perfect solution to the different problems that the managers have regarding project management and is one of the most affordable too.

The application is an excellent task management application that allows you to track and manage the various tasks and processes associated with your project, and with its time-tracking feature, it can track information about the productivity of the employees too.

The application also has an incredible risk management feature that allows you to track and get rid of the risks, issues, and scope creep associated with the project development process that can potentially harm the project in the future.

Let’s take a look at some of the other features that this amazing application has to offer.

Key Features

• Activity logging
• File attachments
• Kanban Boards
• Meeting follow-ups
• Activity tracking
• Notifications
• Calendar sync with Google
• Issue management
• Project time tracking
• Project risks
• Status tracking
• Prioritizing
• Project budgeting
• Due date tracking

Pricing

• A free trial of the application is available to use before you make a purchase
• The paid subscription of the application starts at $3/month

2. Todoist

Unlike nTask, which is a dedicated project management application, Todoist is a dedicated task management application that allows you to track and manage the various tasks and processes associated with your project.

The application is amazing at organizing tasks and helps you to seamlessly delegate those tasks to the appropriate team members.

Key Features

• Contact list integration
• Centralized team billing
• Productivity tracking
• Task creation from emails
• Task labeling
• Sharing controls
• Automatic backups
• Project templates
• SMS and email reminders
• Open API

Pricing

• A free trial of the application is available
• The paid subscription of the application starts at $4/month

3. Chanty

As a manager, you need to be in constant communication with your team members and for that, you need the perfect team chat tool like Chanty.

Chanty is an incredible collaboration tool that allows you to communicate with your team members whether they are in the office or on the other side of the globe.

The app interface is quite minimalistic, intuitive, and makes the whole team onboarding process a lot easier for the manager.

Key Features

• Activity Dashboard
• Activity Tracking
• Automatic Notifications
• Channel Management
• Collaboration Tools
• Communication Management
• Data Filtering
• File Transfer
• Forum/Discussion Board
• Instant Messaging
• Permission Management
• Access Control

Pricing

• A free version of the application is available
• The paid subscription of the application starts at $3/month

4. Evernote

Evernote is an expert note-taking application that is one for the hall of fame. The application is incredible when it comes to storing information on the go, and with its amazing database, you can access that information from around the globe, on any mobile device.

The managers and the team members can easily store their work-related data onto the database and according to their requirements, share that information with the relevant people, seamlessly.

Key Features

• Share notes and collaborate on files
• Store all itineraries, confirmations, travel documents
• Other products include Skitch and Penultimate
• Annotation and markup
• Give feedback and share ideas
• Save favorite webpages
• Evernote Food for collecting food moments
• Evernote Clearly for clearing web content
• Shapes, arrows, and quick sketches
• Content available on any device
• Web clipper browser extensions
• Snap photos, record audio, save documents
• Save online resources in one place

Pricing

• A free trial of the application is available
• The paid subscription of the application starts at $7.99/month

Related: Evernote vs OneNote – Which One Is the Best for You?

5. Boomerang for Gmail

As a manager, you tend to receive a lot of emails throughout the day. Some of it is important and necessary to be read, but the majority of it is just nonsense. But how to differentiate between the two?

Boomerang for Gmail is the answer to that.

This application is an amazing email management app that allows you to declutter your inbox and also schedule different emails that you have to send and read throughout your day.

Key Features

• Email management
• Get more responses to the emails you send
• Get different insights and data on your emails
• Declutter your email inbox
• Communicate easily with people in different time zones

Pricing

• The paid subscription starts at 14.99/month

6. Zoom

Zoom has become the world’s leading video-conferencing application in the time of the pandemic. The application is incredible when it comes to video calling. Its crown jewel is the number of participants that you can add to one video-chat and that number is in the thousands.

Key Features

• Video Webinar
• Cloud and Local Recording
• Integrated Scheduling
• Group Collaboration
• Zoom Meetings and Rooms
• Premium Audio

Pricing

• The basic plan is free
• The Pro plan starts at $14.99/month/host

Related: Zoom vs Webex Comparison: What Is the Best Video Conferencing App?

7. ProofHub

ProofHub is an amazing project management application that allows you to collaborate, organize, and deliver your projects without a single hiccup.

It has an amazing feature gallery that makes it one of the best tools for managers who want to achieve success indefinitely.

Key Features

• Collaboration
• Idea management
• Chat functionality
• Activity logging
• Calendar management
• Discussion board
• Event calendar
• Instant messaging
• Permission management
• Project templates
• Real-time notifications
• Workflow management
• API
• Role-based permissions
• Reporting & statistics

Pricing

• A free trial is available for evaluation purpose
• Paid subscription starts at $45/month

8. TeuxDeux

During the day, a manager has so many different thoughts in their minds that they don’t usually remember the activities that they had to perform. Luckily, they have TeuxDeux to make them remember.

TeuxDeux is an incredible to-do list app that enables the managers to make specific lists of the tasks and processes that they have to perform throughout the day.

Key Features

• Create and add recurring tasks to a to-do list
• Add links to text and make words bold for better visibility
• Organize tasks on a monthly or weekly basis

Pricing

• The paid subscription starts at $3/user/month

9. Time Doctor

Time doctor is an incredible time-tracking application that allows the managers to track the time of the tasks and processes that the team members are performing.

This data helps them to track the productivity of each team member and enables them to make personnel changes based on merit.

Key Features

• Webpage and Application Monitoring
• Assess productivity
• Payroll
• Screenshot Recording
• Video tutorials
• API
• Avoid distractions
• Client Login
• Integrations
• Reporting tools
• Time Tracking

Pricing

• A free trial of the application is available if you want to check out the application before making a purchase
• The paid subscription of the application starts at $9.99/month

10. Google Drive

As a manager, you are bound to have a HUGE amount of data that you need to store easily and safely. This data can be anything related to the project and its security will need to be bulletproof.

To help them with that, we recommend Google Drive. The application is an absolute beast when it comes to data management and data syncing.

The application belongs to Google’s family of software so you know that it’s going to be good.

All of the data that you store on the application is directly stored on Google’s servers and you can access that data from any part of the world, through any mobile device of your choice.

Key Features

• Store your files
• Free for up to 15 GB
• Version management
• Collaborative workspace
• Document storage
• Offline access
• Photo albums
• Secure data storage
• Video management
• Data storage management
• Access control
• Version control
• Access files everywhere

Pricing

• A free trial and a free version of the application is available to use before you purchase a bigger storage plan
• The paid subscription of the application starts at $1.99/month if you want a 100 GB of storage

11. Salesmate

If you are in a managerial position where your task is to head up the sales team and find a way to streamline the entire sales process, then Salesmate is the perfect solution for you.

The software is an incredible customer relationship management application that employs current sales procedures to help you win more deals, attract more projects, and enhance your customer satisfaction levels.

Key Features

• API platform
• Activity Tracking
• Built-in Phone System
• Custom reports
• Customer pipeline management
• Data entry automation
• Email Sequence
• Email integration
• Filters
• Goal Tracking
• Lead distribution
• Mobile Apps
• Pipeline management
• Sales Automation
• Sales Pipeline
• Sales forecasting
• Sales reports
• Services Management

Pricing

• A free trial of the application is available for use
• The paid subscription of the application starts at $12/month

Check this out: 21 Best Sales Tools to Boost Revenue and Efficiency in 2021

12. Paymo

Paymo is a work and project management software for teams. The tool is a popular choice adopted by over 100,000 businesses and freelancers.

What’s great about the tool is that it acts as a one-stop platform for all your work and project management needs.

The tool comes equipped with a range of features providing versatile functionality to its teams including resource planning, time tracking, task management, and more.

Key Features:

• Agile methodologies
• Contact database
• Gantt charts
• Timeline views
• Activity tracking
• Client portal
• Collaboration tools
• Billing and invoicing
• Budget management
• Kanban boards
• Milestone tracking
• Customizable templates

Pricing:

• Paymo offers a free plan for up to 10 users
• You can upgrade to paid plans. Paymo offers a Small office plan which starts at $9.95 per user, per month
• The Business plan is designed for large teams and starts at %15.79 per user, per month.

Conclusion

There you have it, some of the best applications to help you with controlling your office work. If there is a tool that is your personal favorite, but not on the list, we would like to hear all about it. Feel free to use the comments section below.

Good luck!