The 10 Best Free Smartsheet Alternatives of 2019

 

Smartsheet is a project management tool which essentially relies on a spreadsheet format for managing projects and tasks. Introduced in 2006, with a major redesign in 2010, the platform serves as a single systematic and flexible solution for all the task management needs of a team.

 

Being a spreadsheet program at its core, Smartsheet already calls for multiple alternatives. Although it has extensive features that cater to the project management needs, let’s be realistic! There’s not a single tool that can be the gold standard for fulfilling all the project management needs of an organization. Same goes for Smartsheet, because of a few reasons.

 

Why You Should Look for Free Smartsheet Alternatives

 

Time Tracking

 

Being able to track the time associated with each and every project is one of the most critical aspects of project management software. Smartsheet doesn’t come with extensive time tracking features. You cannot track the time you’ve spent on a particular task, and that tends to be one of the biggest drawbacks of the tool.

 

Real-time Chat

 

For timely collaboration among team members, real-time chat feature or comments within tasks should be a core element. Smartsheet doesn’t come with real-time chat options for team members to collaborate on the project progress.

 

Limited Functionality of Reports

 

Although Smartsheet does have a reporting feature, it’s too complicated to use. For a fully functional project report, users have to go through multiple steps and personally create a report. This is time-consuming, as well as frustrating.

 

Expensive

 

In contrast with the majority project management tools available freely in the market, Smartsheet can come off as quite expensive. With only a 30 days free trial period and upgrades starting from $14, Smartsheet calls for other cheaper alternatives to consider.

 

Due to these limitations, we’ve gathered some of the tried and tested free Smartsheet alternatives for you to choose from. They are:

 

1. nTask

 

Project-List-viewFinal

 

The top spot on this list of free Smartsheet alternatives goes to nTask.

 

A versatile project management software equipped with an intelligent toolset that caters perfectly to all individual as well as team task management needs. With a simple user interface and smartly developed features, nTask facilitates seamless storing, processing, and monitoring of project performance – all under one roof.

 

  • App Logo
  • Simpler project management with nTask, absolutely free!

    5 workspaces, task management, project Gantt charts, bug and issue tracking and a lot more.

 

Key Features

  • Projects and tasks management
  • Recurring tasks management
  • Time tracking with activities
  • Meeting management
  • Task comments
  • Issues and risks management
  • Gantt charts
  • Timesheets
  • Multiple workspaces
  • Reminder notifications
  • Search filters
  • Integration with Slack

 

Pros

  • Meetings Management to effectively execute meetings
  • Issues and Risks management to tackle their occurrence likelihood
  • Built-in Gantt charts for timely reporting
  • User-friendly interface
  • Powerful task filters
  • Free forever version and affordable upgrade

 

Cons

  • Kanban boards for workflow visualization is currently not available (underworks)
  • Integration with multiple apps to avoid constant switching between apps (underworks)
  • Limited functionality of auto-generating Gantt charts
  • Feature of chat within tasks not available, however, comments can be made

 

Pricing

  • Free – up to 5 projects, 5 free workspaces, unlimited tasks, unlimited meetings, 5 MBs file attachment size, 200 MBs of storage space, issues and risks tracking, timesheets
  • Pro – at $2.99, unlimited everything

 

2. Basecamp

 

Next up on our list of free Smartsheet alternatives is Basecamp. It’s an online project management tool providing collaboration solutions to small and medium-sized organizations. Coming with a diverse toolset, Basecamp tries to provide a single platform to users for effectively managing their projects.

 

Key Features

  • To-do lists management
  • Tasks scheduling
  • Messages board
  • Group chat rooms
  • Clients portal
  • Hill charts
  • Project reports
  • Documents management
  • Notifications
  • Search filters

 

Pros

  • Simple user-friendly design
  • Simple to-do list management
  • Easy drag and drop for uploading files
  • Check-in questions for status updates
  • Clients access portal
  • Personalized themes for workspaces

 

Cons

  • Basic project management features
  • No recurring tasks management
  • No time-tracking with activities
  • No built-in chat features. Campfire sign up is required for availing it
  • Does not offer functionality for project budgeting

 

Pricing

  • $99 per month – unlimited users, unlimited projects, all features, 500GB of file storage

 

Basecamp comes with a free trial of 30 days.

 

See also:

The Top 10 Free Basecamp Alternatives To Use in 2019


 

3. Jira

 

Third on our list of free Smartsheet alternatives is Jira. Considered a #1 software chosen by agile teams for software development, Jira makes a pretty strong contender for Smartsheet.  The tool allows teams to use workflow mapping and agile reporting techniques to make sure projects are executed efficiently.

 

Key Features

  • Kanban and Scrum boards
  • Powerful reports
  • Customizable dashboards
  • Project roadmaps
  • Custom search filters
  • Sprint management
  • Backlog management
  • Bug and issues tracker
  • Third-party application integrations

 

Pros

  • Advanced project management features for Agile teams
  • Numerous progress tracking reports
  • Customizable Scrum boards
  • User stories mapping
  • Affordable plans

 

Cons

  • Requires extensive configuration to set up
  • Complex functionality
  • Steep learning curve
  • No free version

 

Pricing

  • Up to 10 users: $10 monthly
  • 11-100 users: $7 per user/month
  • More than 100 users: upon request

 

Jira offers a free trial of 7 days.

 

See also:

Top 19 Jira Alternatives for Smarter Project Management in 2019


 

4. Airtable

 

Airtable is a cloud-based project management software which combines the functionality of a task management tool and a spreadsheet to provide the most user-friendly experience while managing projects. A free Smartsheet alternative, Airtable comes with a pleasing design and easy interface to help users have fun while getting things done.

 

Key Features

  • Multiple views for tasks management
  • Video chat with team members
  • Time tracking with activities
  • Pre-built project templates
  • Issues and bug tracker
  • Powerful project sorting filters
  • Client project tracker
  • Safe file attachments
  • Multiple third-party application integrations

 

Pros

  • Light and user-friendly interface
  • Clutter-free features
  • Users can create multiple databases in one location
  • Compatibility with multiple devices
  • Numerous built-in project templates

 

Cons

  • Primarily a data storage and visualization tool
  • Limited functionality of time tracker
  • No meeting management features
  • Limited functionality of progress reports

 

Pricing

  • Free: unlimited bases, 2GB attachment space with each base, other essential features
  • Plus: $10 per user/month, unlimited bases, 5GB attachment space, other essential features
  • Pro: $20 per user/month, unlimited bases, 20GB attachment space, essential and advanced features
  • Enterprise: upon request, unlimited bases, 1000 GB attachment space, essential and advanced features with maximum support and admin controls

 

5. Clarizen

 

The 5th tool in our collection of best free Smartsheet alternatives is Clarizen. It’s a collaborative work management solution designed and developed for enterprises. Providing an option to configure workflows according to the team needs, Clarizen facilitates a highly customizable and advanced platform for project management.

 

Key Features

  • Projects dashboard
  • Project portfolio management
  • Resources management
  • Timesheets
  • Documents management
  • Expense sheets
  • Risk analysis and control
  • Gantt charts
  • Project financial management

 

Pros

  • Easily customizable
  • Advanced functionality
  • Advanced project planning
  • Web portals for multiple teams
  • Integrations for easy collaboration

 

Cons

  • Can be too advanced for small teams
  • Too many complicated features
  • Not too user-friendly
  • Expensive in comparison to other tools

 

Pricing

  • Enterprise Edition: $45 per user per month
  • Unlimited Edition: $60 per user per month

 

6. Asana

 

One of the top Smartsheet alternatives that project managers love is Asana. Regarded as one of the most popular tools when it comes to project management, Asana allows you to smartly organize and tackle your project details with maximum efficiency.

 

The tool comes with multiple project templates, designed to serve diverse team types and their project needs. With multiple third-party application integrations, Asana makes sure you get everything done without switching applications.

 

Key Features

  • Tasks and subtasks management
  • Kanban boards for indicating workflows
  • Native project templates
  • Project timeline
  • File attachments and task comments
  • Milestone tracking
  • Backlog management
  • Sprint management
  • Issues and bug tracking
  • Third-party application access

 

Pros

  • Advanced tasks management
  • Built-in project templates for quickly getting started
  • Project timeline management
  • Effective for large teams and multiple projects
  • Dedicated feature set for agile teams, like backlog management

 

Cons

  • Native time tracking missing
  • Multiple assignees missing
  • No risks management
  • No meeting management
  • Limited features in the free version

 

Pricing

  • Basic: for teams who are just gearing up
  • Premium: $9.99 per user/month for teams to create project plans effectively
  • Business: $19.99 per user/month for large teams
  • Enterprise: customizable plan for organizations who need more security and controls

7. Redbooth

 

Redbooth is a project management software that comes with a dynamic feature set, enabling teams to manage their projects successfully from initiation till project closure. This Smartsheet alternative comes with a beautiful and intuitive user interface.

 

Through the dashboard, you can quickly view your urgent tasks and take a quick glance over your project performance. Furthermore, remote teams can take advantage of HD video conferencing mode to hold virtual team meetings whenever required.

 

Key Features

  • Kanban boards for workflow visualization
  • Dashboards to get a glimpse of project performance
  • Gantt charts to schedule projects
  • HD video calls functionality
  • Multiple assignees of tasks
  • Chat and file sharing within tasks
  • Resource workload management
  • Third-party application integrations

 

Pros

  • Simple user-interface
  • Gantt charts for project scheduling
  • Video calls for geographically dispersed teams
  • Quick team collaboration features
  • Free version available

 

Cons

  • Very limited features in the free version
  • Automatic time tracking with tasks is missing
  • No issues or risks management
  • Can seem too simplistic for enterprise-level project management

 

Pricing

  • Free: basic project management features for up to 2 users and 2 workspaces
  • Pro: $9 per user/month – unlimited workspaces and HD video meetings, among other features
  • Business: $15 per user/month – resource management, and much more
  • Enterprise: customizable plan with maximum controls

 

8. Mavenlink

 

If you’re looking for more than just basic project management, Mavenlink is the right Smartsheet alternative for you. Coming with a solid feature set of project management, resource management, business intelligence, and team collaboration, Mavenlink seems to cater it all.

 

Through Gantt charts, you can plan and monitor your project performance effectively and streamline operations along the way. Additionally, your project portfolio facilitates in evaluating your overall project health in a better way.

 

Key Features

  • Built-in project templates
  • Gantt charts for project scheduling
  • Resource management
  • Project portfolio management
  • Team conversations and mentions
  • Profit margin calculations
  • Timesheets for tracking time
  • Invoice management for billing clients
  • Customized project access and permissions

 

Pros

  • A comprehensive solution for projects
  • Ability to set up multiple project templates
  • Powerful third-party integrations
  • Extensive reporting capabilities
  • Robust resource management features

 

Cons

  • Advance reporting only available with Premier and Enterprise plans
  • The tool has a steep learning curve
  • Automatic time tracker is missing
  • No mobile applications at the moment

 

Pricing

  • Team: $19 per month for 5 users – basic task management and team collaboration features
  • Professional: $39 per user/month – task management, Gantt charts, critical path analysis, among other features
  • Premier: custom pricing – advanced project management and resource planning features
  • Enterprise: custom pricing – all features

 

9. Celoxis

 

An enterprise-level project management software, Celoxis is a powerful Smartsheet alternative you can get your hands on. Perfect for medium to large-sized organizations, Celoxis helps manage complex projects through native solutions.

 

These solutions range from easy project planning to more advanced resource management. Through the customizable project portfolio dashboards, you can easily monitor your project KPIs and make informed decisions faster.

 

Key Features

  • Gantt charts for project scheduling
  • Project portfolio management
  • Profit and expense tracking, along with revenue forecasting
  • Online discussions for team collaboration
  • Automatic task timers for tracking time
  • Activity stream to keep everyone updated
  • Custom dashboards to get quick insights
  • Multi-language support

 

Pros

  • Full-featured project management solution
  • Wide variety of project reports
  • Available in multiple languages
  • Array of third-party integrations available
  • Customizable dashboards which make monitoring easy

 

Cons

  • No in-app chat functionality
  • No free plan available
  • The interface can seem overwhelming for beginners

 

Pricing

  • On Cloud: $25 per user/month – minimum 5 users
  • On-Premise: $450 per user, billed once – minimum 5 users

 

10. Freedcamp

 

Freedcamp is a free Smartsheet alternative which makes the managing of multiple tasks quick and easy. The tool comes with an internal wiki to keep all the organization’s data in one place to be accessed at any time you want.

 

Through milestones, you can create significant project events and give your team something to look forward to over the course of project lifecycle. Moreover, with the issue tracker, your project issues can be easily tracked and resolved within due time.

 

Key Features:

  • Tasks and subtasks management
  • Pre-built project templates for recurring projects
  • Kanban visualization of workflow
  • Gantt charts for project planning
  • Milestones to track your project’s significant events
  • Wiki for keeping all your team data in one place
  • Time tracking, along with invoice generation
  • Issue tracker for tracking and managing issues
  • Third-party application integrations

 

Pros

  • Best suited for teams working on multiple projects
  • Easy to set up, with a user-friendly interface
  • Free plan available
  • Option to set personal tasks private
  • Streamlined team collaboration through discussions

 

Cons

  • Limited free features
  • Time tracking only available in paid plans
  • No dedicated meeting management module
  • No risks management

 

Pricing

  • Free: unlimited projects, users, tasks, and storage, along with some integrations
  • Minimalist: $1.49 per user/month – unlimited users, integrations, recurring tasks, and more
  • Freelancer: $3.49 per user/month – all the core task management features with calendar sharing
  • Business: $7.49 per user/month – all the advanced features with weekly backups
  • Enterprise: $16.99 per user/month – all features with daily backups

 

See also:

Top 14 Microsoft Project Alternatives of 2019

 

What are your favorite free Smartsheet alternatives? Share your recommendations in the comments below.

Experience team collaboration like never before

Manage your team, tasks, projects and more on a single platform. Sign up today, it's free.