All New Risk Management Feature with Custom Fields. Learn More

What Is MoSCoW Method, and How Does It Help Prioritize Tasks in Projects?

MoSCoW method is a prioritization technique that can help you whittle down your to-do list. Here’s why project managers couldn’t stress enough on its efficacy in 2021. Read on…
Table of Content

     

    You deal with hundreds of tasks daily, and each task takes up a valuable part of your time. Dealing with all the tasks at once would be an unwise move, you need structure and order in your life to make sure you stay on top of your A-game.

     

    As an Agile professional, you must bring the same orderliness to your work. One way of doing that is to prioritize your tasks, but how?

     

    MoSCoW method is a prioritization technique that helps you organize your tasks into the order of priority.

     

    In this article, we will be walking you through the basics of MoSCoW matrix and how it works.

     

    What Is MoSCoW Method?

     

    MoSCoW method is a technique of prioritizing your tasks. The method can help you structure your to-do list from top to bottom in the order of importance. This implies that you can narrow down your workflow to focus on the most important tasks first.

     

    The use of MoSCoW matrix helps make sure that all the team members are aware of the priority status of different tasks. In such a way, they can focus on the most important tasks first and then move on to the less important ones.

     

    MoSCoW method in project management is especially effective since it provides greater clarity into the requirements of the task and the amount of effort and finances required for the accomplishment of each task.

     

    Using the method helps ensure enhanced productivity and better profitability. Also, it greatly improves the quality of the project.

     

    Background Of the MoSCoW Method

     

    MoSCoW method in project management was developed by Dai Clegg, a software development expert. Clegg developed the method for use in Rapid Application Development in 1994 while working at Oracle, a multinational computer technology corporation.

     

    The method was first developed to time-box projects in order of priority. It gained popularity in the early 2000s and was used by the agile project delivery framework Dynamic Systems Development Method (DSDM) from 2002.

     

    Presently, the method is used in project management to prioritize tasks and accomplish goals without any gaps in the process.

     

    Prioritization Categories in MoSCoW Technique

     

    MoSCow-Method-matrix

     

    By now, you must have noticed the weird capitalization in MoSCoW, it’s because MoSCoW is an acronym. The word MoSCoW indicates four prioritization categories:

    1. Must-have
    2. Should-have
    3. Could-have
    4. Won’t-have

     

    1. Must-Have

     

    Must-haves are the requirements that are absolutely necessary for the successful completion of a project. The project will not move smoothly unless you fulfill these requirements. The absence of the same can lead to unpleasant consequences.

     

    The presence of must-haves is non-negotiable. Ask yourself the following questions to make sure whether something belongs in this category or not:

    • Will you be able to complete the project without this necessity?
    • Will the final result satisfy the customer even if it does not fulfill this requirement?
    • Can you find an alternative for this requirement?

     

    If the answer to these questions is a no then, you have to get this must-have to complete your project successfully.

     

    2. Should-have

     

    Should-haves are those resources, the presence of which has a significant impact on the flow of the project but their absence does not hinder the workflow. They are ranked just below the must-haves.

     

    If you fulfill these requirements, your project is likely to process more smoothly and have a higher chance of success. If you want to assess whether a resource or requirement is should-have or not, ask yourself how much value does it add to the project?

     

    Keep in mind that these requirements are secondary to must-have. Their presence is important but not vital for the success of the project.

     

    3. Could-have

     

    Coming to the third most important category in Moscow method – could-have. Could-haves are less important than should-haves. The addition of these elements can greatly add to the value of the project but their absence has no significant impact.

     

    To distinguish between should-have and could-have, analyze the impact of their absence on the overall flow of the project. Those having a greater impact can be categorized as should-have while the others can be added to could-have.

     

    Could-haves are only included in the project after making sure that all the requirements in must-have and should-have are satisfied. The items categorized in could-have are added for a ‘nicer’ effect.

     

    4. Won’t-have

     

    Won’t-have requirements are the ones that have no importance for the project in the process but may come in handy for projects in the future. The presence or absence of these requirements has no impact on the accomplishment of tasks and the completion of a project.

     

    The won’t-have category helps you get rid of all the requirements deemed unnecessary for the given time period. The elements included in this category are not of importance and can be used in future projects.

     

    Categorizing items in this category helps you narrow your focus on the first three categories. It is also an effective way of reducing scope creep in projects.

     

    Once you have categorized tasks into these categories, you can set a priority status for tasks within each category to streamline the workflow.

     

     

    Pros And Cons of MoSCoW Method:

     

    pros-and-cons-of-moscow-method

     

    Starting with the advantages of the MoSCoW method in project management:

    • Helps outline the priorities of a project.
    • Simple and easy to use.
    • Can be used for existing projects as well as for projects in the future.
    • Unifies stakeholders and team members.
    • Eliminates the risk of bias or favoritism.
    • Teams can categorize requirements according to their skills and preferences.

     

    The downsides of the MoSCoW matrix include:

    • The Won’t-have category has an ambiguous status since it is not clear whether the elements in this category will be used or not.
    • There is no specific method that pinpoints prioritizing methods within a category.
    • If key members are excluded from the decision-making process, the resulting order might be more subjective and inefficient.
    • Demands a certain level of familiarity from all team members involved in the process.

     

    Tips For Prioritization

     

    Before you start the actual prioritization process, we would like to suggest a few tips to make sure the process flows smoothly, without any hiccups:

    • Make sure stakeholders and key members of the team are involved in the decision-making process.
    • Disagreements are bound to arise, carve out a method to handle and settle the disputes beforehand. This way, you can save your time and the time of the other members.
    • Prioritizing tasks is of the most importance, but allocating resources is also of equal importance. Make sure that the right resources are allocated to the tasks, and the budget is also planned beforehand.
    • Set deadlines for each task in a category to make sure all tasks are completed on time.
    • Create a list of all the items or requirements that need prioritization to make sure you cover everything in the decision-making process.

     

    Now that you are armed with all the essentials, you can start the process of prioritizing tasks into four categories defined earlier.

     

    Ending Thoughts

     

    MoSCoW method is a powerful tool that can help you streamline your workflow and enhance your focus. The use of the method in the early stages of a project can help you make sure that the project will flow smoothly.

     

    DO you like the prioritization technique? Can you suggest a better method for prioritization? Let us know by email at fwilson@ntaskmanager.com


    Further Readings:

    Simple & Collaborative Teamwork

    hero image More efficiency, Improved performance & faster deliveries
    hero image
    yes

    Ready to up your game with nTask?

    Manage your team, tasks, projects and more on a single platform. Sign up today, it's free.

    Book a Demo
    yes Esc