April 28, 2020
April 26, 2021
In America, 55 million meetings are conducted on a weekly basis. Whereas the total number of meetings held annually in America, surpasses well above a billion. That’s right, America meets a ton!
That means more than a quarter of the total time of an average American working in an organization is spent attending meetings. In 2017 Cisco reported that 37% of employee time is spent in meetings.
How much of that total time spent in meetings is actually productive?
According to a report by Attentiv, 63% of the total meetings held annually are conducted without an agenda. Goes without saying, ill-planned meetings lead to ill-achieved outcomes.
Planning your meeting, managing it, and then conducting it strategically to achieve a solid outcome from the meeting is all part of meeting management.
Modern workforce’s have automated their traditional meeting platforms into virtual meetings, with the use of meeting management software.
Meeting management software has been a tremendous help in enabling teams to achieve a myriad of goals within a cost-effective approach. However, even the modern methods of conducting meetings have their downside; patchy network, technical issues, and choppy video, to name a few.
This is why we have gathered a list of the 32 best meeting management software that your team will most definitely enjoy meeting within.
The Top 32 Meeting Management Software of 2021 (Click to view):
nTask is an emerging task management software that streamlines meeting management with on-going neighboring activities like end-to-end project management, team management as well as risks and issue management.
With nTask you can schedule meetings containing:
nTask is compatible with many different devices and equipment, including iOS and Android.
Once the meeting has been scheduled, the organizer can manage control over which attendee can edit and make additions to meeting material (i.e. agenda, discussion points decisions, and follow-up actions)
Use it for personal or team productivity. nTask free includes unlimited meetings, tasks and checklists.
nTask is free and lets you create unlimited meetings, schedules, agenda, follow-ups and more.
HubSpot’s meeting scheduling tool provides users with a personalized booking link they can share via email to invite people to view their availability and book time. When someone schedules a meeting, it will automatically be added to your calendar and pushed to the CRM.
The Meetings tool integrates with both your calendar (Google Calendar, Outlook) and HubSpot CRM (free forever), so setting up meetings with customers, prospects, or leads is a painless process.
HubSpot Meetings is part of HubSpot All-In-One WordPress plugin. By adding this plugin to your WordPress site, you’ll gain access to HubSpot’s free CRM, marketing, sales, and customer service tools, as well as HubSpot Academy — free online educational resource.
WebEx, a product of Cisco is an enterprise favorite! Known widely for its impressive video conferencing, and webinar hosting feature, businesses of all sizes find it extremely supportive for collaborative purposes.
The WebEx Meeting Center is a built-in tool in the software that allows users to schedule and host meetings ahead of time.
You can schedule a meeting using two sets of options. If you’re short on time, and all you need to do is quickly schedule a meeting with its name, attendees, date, and duration, then use the Quick Scheduler. On the contrary, you can use the Advanced Scheduler that lets you set an email reminder for the meeting and select its recurrence period. An additional reminder on the phone can also be set up using the ‘Call Me’ feature. This will send a reminder call on your phone before the meeting is about to take place.
All you need in order to invite a member to a meeting is their email address.
Meetin.gs is easily the most supportive meeting management software a team could use.
It is designed to organize, streamline and align your meeting management load with an interactive interface and visually attractive notification system.
There is so much that you can manage your meetings using Meetin.gs and that too in the simplest possible way.
Meetin.gs provides numerous integrations with social communication tools (skype, google hangout, Microsoft Lync, your own conferencing solution). These integrations extend out to your calendar, address book and Customer Relationship Management systems (CRM). So, you can schedule a meeting with whomever you want from anywhere, using the easy-to-use ‘Schedule’ button present on various services.
Fuze is another cloud-based meeting management software that is ideal for both large and small businesses alike. It provides a stellar variety of features to modify your meeting management experience at an affordable price. Fuze is designed to assist all sorts of business communications: video conferencing, content sharing, webinars, group chatting and screen sharing.
Everything you need in an ideal meeting management software, you can get it in GlobalMeet by PGi. Well, almost everything. It is one of those meeting services that were built keeping end-user functionality in mind.
It enables you to enhance the quality and productivity of your meetings and how you manage them. By far the most number of participants that any software can allow in a meeting is GlobalMeet. You can invite more than 120+ participants in a meeting on a paid plan.
The virtual rooms in GlobalMeet are large and user-friendly, with clear panels containing big buttons for users to navigate everything on a single window.
Meetings in GlobalMeet can be scheduled in two ways. One way is to use the Schedule feature on the software application. You select the date, time, duration and select your participants email addresses. The invitation is sent to the participants via email with the URL of the meeting given in it.
The software has an Outlook integration, so you can send meeting invitations from your Outlook account. All you have to do is use the GlobalMeet toolbar on your Outlook account.
In GlobalMeet, there is a File Library that lets you access your files, images, documents of all sorts without having to enter the meeting.
It stores all your data and information shared during a meeting. You can also move your files around in different folders by simply dragging and dropping them to the intended destination.
Much like Cisco WebEx, users you can conduct surveys and polls to gather feedback from their users during or outside a meeting. Users can create MCQ questions or essay questions, and then edit or delete them whenever they want.
nTask is free and lets you create unlimited meetings, schedules, agenda, follow-ups and more.
Eztalks meeting is also a cloud-based meeting management software. It is unique and versatile, allowing businesses to schedule meetings as well as to conduct them on an instant need basis.
Eztalks provides a comprehensive platform for teams to communicate using their HD video and audio conferencing, creative whiteboards, cross-platform integrations, and real-time chatting.
Eztalks aims to make meeting management and meeting assembly hassle-free by providing quick access to meetings. You can send meetings invites by email or by sharing the meeting link with your attendees. The attendees don’t have to register for an account in order to accept the invitation, they can simply log in using their browser and enter the meeting.
Scheduling a meeting in Eztalks is equally simple. The host assigns a title to the meeting, date, time, subject of the meeting and details to let the participants know of the agenda.
If you are looking for a meeting management tool that is easy to use, does not require huge volumes of storage and gives you good user experience, ClickMeeting is for you.
This tool makes it to our list of top meeting management software due to its simple yet powerful interface.
Clickmeeting is an online tool created to make online meetings, video conferencing and webinars super-efficient. This tool gives you the option to communicate with people across multiple locations and different time zones having different operating systems.
It is highly recommended for teams that need to constantly communicate from remote regions or businesses that cater to clientele globally.
You can collaborate with peers and customers effectively through options that help presenters connect with attendees. Whether you need to deliver uninterrupted, smoothly streamed presentations or need to hold a meeting on an urgent basis, Clickmeeting gives you great user experience.
Plus, you have an option of sharing videos from other resources and share screen for improved communication.
ClickMeeting plans start at $30 per month for 25 users.
ClickMeeting offers the following features:
Lucid Meetings is yet another meeting management tool that just won’t let you down. With so many features to avail, it makes it to our best meeting management software list due to its comprehensive list of features for holding meetings by small teams and grand enterprises alike.
This tool comes with guided instructions for key meetings and lets you arrange audio calls and video conferencing. With action items and follow up features, the team knows exactly where to take the project forward after the meeting.
Also, it helps keep the meetings on streamlined and prevents any overlapping conversation through speaker queues.
You can share information, add attendees and define meeting roles without a hassle. Lucid Meetings comes with a free trial and a variety of pricing plans depending on the number of hosts. Paid plans start from $19 per month for 1 meeting host.
You can make use of the following features with Lucid Meetings:
One of the most important aspects of having an effective meeting is covering all dimensions on the agenda within time. When meetings go beyond the time allotted, attendees start losing focus and there is a chance of the meeting going off track.
We have picked Less Meeting as one of our top meeting management software because of its color-coded, time tracking feature. Less Meeting helps in keeping your meetings productive through meeting time visualization.
It lets you set an overall timer before the meeting starts, giving each element on the agenda its own time limit. When the meeting starts, the timer placed at the bottom of the agenda starts keeping you in check of the time spent.
If the meeting goes up to 5 minutes beyond the time limit, the timer turns yellow and beyond five minutes it turns red.
Other than its efficient timing feature, Less Meeting allows you to cater to necessary meeting management functions by offering features such as creating notes that can be arranged through drag and drop, document and file sharing, action items, meeting objectives.
This tool also lets you keep links to previous agendas so you don’t have to go back and forth through records with relevant objectives. It also allows for integrations and plugins so you can work with your existing tools without having to start all over.
Plus, in case you cannot access the tool online, you can store your notes to later be synchronized on access to the internet.
Less Meeting offers a free trial and paid plans starting from $12 per month.
Less Meeting helps you carry out effective meetings in less time through the following features:
nTask is free and lets you create unlimited meetings, schedules, agenda, follow-ups and more.
Primarily a task management tool, Meeting King is designed to arrange your workflow around meetings. Meeting King allows you to schedule meetings, prepare an agenda, manage meeting and prepare post-meeting follow-ups and action items.
You can also add notes, share information and assign tasks to attendees through meeting minutes. A unique feature about this top meeting management tool is that it helps you hold a meeting on multiple topics related to different departments.
You can write notes and tasks, which can afterward be filtered out for the relevant department.
Another great functionality Meeting King gives is the availability of a single view to overseen meeting details of multiple meetings. This is especially useful if you are managing multiple teams and projects.
Meeting King comes with a free trial and paid plans start at $9.95 per month per user.
With Meeting King, you can hold efficient meetings with the following options:
Samepage is an efficient and one of the best meeting management software with project management and collaboration features. You can schedule and make audio calls or hold video conferences for one-on-one or team meetings.
With the screen sharing option, you can share presentations with your teams or clients. Through its team collaboration features, Samepage also lets you share files and important information.
Throughout the meetings, you can work on your tasks and projects without causing any problems to the workflow.
Samepage offers a free plan and Pro plan at $7 per user per month.
Samepage offers the following features for effective collaboration and meetings:
Magic Minutes is your one-in-all top meeting management software that lets you carry out all the necessary steps from meeting scheduling to after-meetings follow up plans. You can create an agenda, schedule the meeting and send meeting minutes with ease. You can also search for details regarding earlier meetings and actions to be taken through the stored history.
What’s more? You can predefine sentences or phrases that may need to be used during the meeting. You can send these sentences through a single click, which helps save time in manually typing responses or additional details.
You can also assign various tasks during the meeting to the attendees. At the end of the meeting, the meeting details can be downloaded as a single document with all relevant information from agendas to minutes.
Magic Minutes offers a free plan and multiple paid plans starting at $12 per month for unlimited attendees.
You can avail the following list of features with Magic Minutes:
SoapBox is the manager’s toolkit for staying organized and prepared. Its goal is to make being a manager easier, natural and fun through its platform for better one-on-ones, team meetings and company-wide discussions.
Vyte is not like your regular meeting management software and scheduling tools. Offering you a personal page and meeting schedule straight from the browser, it eliminates complex steps that would generally be involved in setting up other tools.
It comes with some unique yet interesting features including being able to hide attendees from each other, personalized link page and customization for the tool.
Although it does not come with mobile apps, it keeps scheduling efficient and effective through its web-based system that incurs minimum storage space or cost on the customer. If you are looking for a simplified scheduling system that gets the job done, Vyte is for you.
Calendly helps you manage your meetings online through a link. This meeting management software keeps things light and simple by merely letting you allot free time on your Calendly and share it through email or embed it on your page. Calendly takes care of the rest of the work for you.
The potential attendees select the time most feasible and that is added to your schedule. How simple is that?
Plus, it gives you options to set up group events so you can easily manage an upcoming webinar, tour or even a class. Moreover, simply use its free version or upgrade it on very affordable rates.
MeetingSense is one of the top meeting management software that takes minimum time to learn and operate. If you are looking for an instant switch from your current meeting management tool, MeetingSense may be the right pick for you.
With a sleek design, easily workable environment, this app comes with a feature set that helps you arrange a meeting in style through by adding as much detail as you want in a customizable and flexible layout.
The potential meeting attendees receive automated email notifications for meeting invitation as well as any updates made on the meeting summary. Also, it can be easily integrated with tools you already use such as Calendar through a few basic configurations.
Ecuria is a cloud-based meeting management software for easy access from anywhere across the globe. A robust set of features, multiple pricing plans from basic to board level and an intuitive interface make it a particularly attractive option for teams on all levels, local and remote.
You can easily set up meetings with predefined templates, assign tasks to attendees during the meeting and even go back to view progress on assigned tasks in later meetings, if any.
This makes it really easy to keep track of the tasks to be done instead of having to meet up, assign tasks and collaborate on different platforms. All of these features and more make Ecuria as one of the top meeting management software any team can adopt today.
Beenote is another meeting management software available today that sticks to the point with its limited yet focused feature set. Instead of bombarding the user with a long list of features that lead to a complex learning curve, Beenote is easy to learn and operate.
Although it focuses mainly on meeting management features, it also comes with a task management module for easy follow up on tasks and projects discussed in meetings. It comes with a free (BeeFree), team (BeeTeam) and board/committee (BeeBoard) level subscriptions.
You can use this comprehensive agenda-to-minutes tool-free forever or upgrade it at very reasonable pricing.
The next meeting management software is Microsoft’s take on team management – Microsoft Teams. A survey shows that within 2 years of its launch, Microsoft Teams has become the second most adopted tool by teams, just behind Skype for Business. The free availability of the tool with Office 365 subscription explains the sudden rise of Microsoft Teams.
Bring your team on one page through shared workspaces where you can conduct audio, video, and web conferences as a means to ensure effective meeting management. Within each one of those meetings, get features like screen sharing, note-taking, and file attachments to further make your team communication smooth.
If you have to conduct an enterprise-level meeting, Microsoft Teams allows you to go live and host large-scale webinars with up to 10,000 participants within or outside your organization. Not only this, the audio conferencing tool lets you connect with your team members through a dial-in number covering 400+ cities. Perfect for teams on the move, or when you don’t have internet access.
Quite a popular name in meeting management world, Zoom is one of the best meeting management software you can opt for executing your team meetings. Designed specifically for hosting video conferences, Zoom comes equipped with comprehensive features to help you plan and execute your team meetings with ease.
When you sync Zoom with your calendar, you can easily manage your meeting schedule from any device and from any location. The tool also lets you record your meetings and auto-generate searchable transcripts to help you retrieve the information whenever required.
For quick editing and collaborating on files, Zoom facilitates co-annotation and screen sharing abilities to keep everyone in the loop with the discussions happening over time. You can also create public and private groups for team chat and sharing in real-time.
What’s even more interesting about this meeting management software is the ability to create polls and virtual hand raises to provide powerful meeting survey tools. Besides this, the Attention Indicator can be used to track the individual engagement on the said poll.
To enhance the effectiveness of team collaboration and to form a solid workflow, Zoom integrates with multiple third-party applications, like Slack to provide a streamlined team communication experience.
Teamviewer is a powerful remote support program which comes with a pretty solid meeting management solution providing comprehensive features for your team meetings. Through a virtual whiteboard, Teamviewer enables you to communicate with your team on joint projects without having any fear of information falling through the cracks.
This particular feature is pretty useful if you have to explain certain technical details about a task to your team members. You can also take a screenshot to keep a record.
The group chat functionality lets you connect with your team members through chat groups which support end-to-end encryption of messages to ensure maximum security. In addition, you can host HD quality voice and video conferences with your remote team members to collaborate on your project goals.
If your work focuses only on multiple clients with multiple projects at hand, you can use computers and contact list feature of Teamviewer to connect with multiple devices at the same time and create groups for streamlined team communication.
Another one of the popular meeting management software widely adopted by teams around the globe is Skype for Business. A part of Office 365, Skype for Business tries to squeeze in as many features for effective meeting management, as it can.
The whiteboard capabilities of the tool let meeting participants draw and edit together all that is being discussed. Share your screens to create a streamlined workflow and collaborate in real-time without worrying about information silos.
For your meetings revolving around presentations, Skype for Business provides a presentation feature which comes with built-in annotation and highlighting ability. This helps you make your presentations on point.
Furthermore, for large meetings of up to 10k participants, you can opt for Skype meeting broadcast functionality through which you can ensure your group meetings are not a failure. You can also send instant messages to your team members during a meeting to provide timely feedback.
If you don’t want to spend a fortune on handling your meetings, Skype for Business’ Free plan can be perfect for you. It lets you create an unlimited number of meetings for up to 10 people, which is perfect for a small team or a start-up.
If you’re looking for an easy to use a scheduler, Doodle is one of the best meeting management software you should be checking out. The tool comes with a simple user-interface and has a flat learning curve which makes it extremely easy for you to get your way through it.
There are multiple meeting scheduling options available which facilitate flexible schedule management for you. For instance, you can customize your meeting requests and suggest timings which are best suited according to your requirements. This eliminates the needlessly repeated cycle of email scheduling and helps to improve your overall productivity revolving around meeting management.
You can customize your Doodle logo by keeping it in line with your brand preferences and invite as many participants to your meetings as you want. The tool also gives meeting participants the option to choose time slots on the basis of their availability. So, pretty much everything is in your hands when it comes to managing meetings in Doodle.
Create team polls and track the participants’ activity through Doodle dashboard which acts as a central place to monitor what’s going around, so you can make informed decisions.
NeedToMeet provides a meeting scheduling software that allows individuals and businesses to find a time that works for everyone. You can share your meeting scheduler link with anyone including your team, colleagues, clients, friends, and family. It helps you to get rid of the scheduling nightmare.
The product streamlines the process of meeting administration, attendee polling, and scheduling any type of meeting via both online and mobile apps. It removes the hassles of lengthy email chains, time zone conflicts, and phone tag. The administrative features allow a meeting organizer to manage the details of all their meetings in a single dashboard.
You can easily sync your calendar, meetings, and contacts with NeedToMeet mobile apps that are available on the Android and iOS platforms. Though it lacks some features that are offered by the market-leading meeting management software, it can be a good option for fulfilling simple scheduling needs.
If you are not tech-savvy, BoardMaps might be the perfect option for you. The application has an amazing UI and is the only application on the market, in the genre, which is centered only around issue management.
Some of the features that this application provides are minute(s) management, invitation management, board meetings, attendee management, real-time chat, and meeting(s) preparation tools.
One of the most unusual but effective management software on this list is Amazemeet. The application helps you to save a lot of time via the custom meeting creation feature.
What this feature does is that it enables all of the meeting participants to custom-create the meeting according to their requirements so that no time is wasted on long and pointless meetings.
Boardable is an amazing software that you can use to make sure that your meeting management activities are improved drastically.
With the ability to hold virtual meetings, assign and manage tasks related to the meeting, and sharing all the relevant agendas connected to the meeting, Boardable is an amazing meeting manager.
It also has an incredible mobile application that is quite intuitive and easy-to-use.
Next up is Demodesk. Demodesk, specifically designed for sales demo scheduling, is an all-in-one meeting scheduler.
The tool provides a cloud-based screen sharing platform while also providing real-time sales assistance to help you convert more, happier customers.
Join.me is an online meeting and screen sharing software. The software allows you to create a personalized URL and customized background, while also keeping administrative control over your account.
Join.me aims to provide a tool that allows you to easily connect and collaborate in the fastest way possible.
MyOwnConference is a browser-based software for online business meetings, video conferencing, and webinars. This software is suitable for small teams for regular meetings and communication and large ones for hosting massive webinars with up to 10,000 participants.
This platform provides a robust webinar toolbox. All meetings are absolutely safe and protect from dangerous interventions. The AES-128 algorithm protects all video streams, and only your team member may enter the meeting room.
MyOwnConference is a comprehensive platform and allows team members to communicate using video and audio conferencing, share screen, show presentation, video and other materials, chat with each other, send private messages, and record the session.
MyOwnConference offers a free plan for lifelong use and multiple paid pricing plans, starting at $29 per month billed yearly.
Vast Conference is a web-based conferencing platform that provides the high-quality HD audio and video meetings so you and your participants can connect easily, collaborate reliably and meet frustration-free.
Vast Conference provides meeting solutions for businesses of all size. Whether you want a quick conference call to catch up with your team, a video conference to screen share a presentation to clients, a webinar for training purposes, a live stream to thousands, or even have one of our specially-trained operators oversee all aspects of your high-touch event, Vast Conference has you covered.
Attendees can’t make changes to meeting materials.
Every meeting management software is likely to be a mixture of strong features and some poor ones. But that’s okay, seeing as how every meeting has requirements that are unique to their purpose.
Some meetings are conducted for the purpose of uniformed collaboration, some essential for learning, and some for mere feedback and updates.
Check and see which of the meeting management software from our list fully caters to your meeting purposes and let us know in the comments below.
nTask is free and lets you create unlimited meetings, schedules, agenda, follow-ups and more.
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