July 30, 2020
December 30, 2020
The world of project management is a complex one. There are a lot of different methodologies that you can adopt to make your projects successful to bring more value to your company.
Kanban Project Management is one of those methodologies. Having discussed agile project management and scrum project management, we are going to talk about Kanban Project Management, so that you can understand how the most effective project management methodologies help your business prosper.
One of the most amazing things about this methodology is that it can infuse itself among any and every type of team for them to achieve their goal.
It also regulates the flow of tasks related to the project so that the development team can make their way forward to achieving their shared goals and objectives.
Kanban is also an amazing database for your project that keeps track of everything related to the project like information about the tasks, documents related to the project, and makes them available to your whenever and wherever you need them.
Let’s take a comprehensive look at Kanban Project Management.
So what is Kanban?
This methodology originated from the “just-in-time” production system designed by the people over at Toyota. What that means is that you should only be doing what is needed in that moment and in the required amount that the work is needed, nothing less nothing more.
The main two elements of Kanban are:
Kanban was pretty amazing as an independent entity but when you infuse it with project management, the result is spectacular. The most incredible benefit is that when you apply Kanban Project Management, every step of the workflow becomes visual and fully transparent.
That means that the people involved in the development of the project can see all of the work assigned to each resource and also the tasks that are currently being worked on by the team members.
This helps your team to focus on the tasks that are necessary to be completed, and not waste their time on needless tasks that have no connection to the project.
If you have been a part of the project management paradigm for even a short while now, then you probably know that if you are working on a specific project that involves the use of strategy and its timely execution, getting that project started is the hardest part of the whole endeavor.
You might spend hours and hours on establishing goals and milestones that you want to achieve for your company through the project and also envision many other strategies, but when the time comes to execute all of that, the workflow just comes back to the basics and getting things done.
In this article, you will learn about the proper functionality of Kanban, how they positively and negatively impact the project, and how you can incorporate it in your company to generate more value.
The following are some of the most important benefits that the Kanban Project Management can provide for your company and projects.
Let’s take a detailed look at some of the benefits of Kanban Project Management.
Nowadays, many millennials or “productive individuals,” say that multitasking should be the new norm and that it is an excellent fuel to being more productive and getting more things done during the working hours of the day.
But when it comes to Kanban, the scenario is completely different. When we use Kanban Project Management, we are bound to take on and complete the most actionable and vital task related to the project, at a time.
This helps in getting the work done without losing focus and efficiency doing a bunch of different things at once and not complete any of them.
This is an important lesson that Kanban teaches us, that dedicating your whole attention span to a single task at a time will stop your mind thinking about anything else in the process of achieving true productivity and teaches us Deep Focus in the process.
Just a quick survey. How many Chrome tabs have you got opened in your browser right now? I guess it’s a large number but how many of them are necessary for your work? Believe me, we’re all the same.
But when it comes to Kanban you need to make sure that you have a small number of tasks to be completed in your roster.
This helps make sure that your team is productive and no time is wasted. If you are concerned about starting with a very small number of tasks in your queue, you can undertake a large number of them and gradually lower the number of tasks to work on just the essential ones.
You might not be familiar with this kind of procedure but this is the perfect way for you to adjust yourself and your team to a new method of working.
One major benefit of having your teamwork this way is that you get to know about all of the skills and insights that your team has when they are working on individual projects and not mixed into the crowd, resulting in your monitoring their potential and make your assessments for future projects.
When you are using Kanban Project Management, it doesn’t matter if your team is working on big or small initiatives because it’s all going to be broken down, and you and your team will focus on just the right amount of work that they can perform to achieve the goals of the company without diminishing their strength and productivity.
One other major advantage of using Kanban Project Management is that you don’t need to invent all of the different workflow processes from scratch, you can use your existing ones and make step-by-step alterations in them to ensure that your team is productive and is generating value.
One thing you need to remember is that if you want a positive change in the workings of the project and the company as a whole, you first need to make sure that you understand what real improvement is and how you can achieve it.
The major benefit of using Kanban Project Management is that you can fix your existing workflow that has snags and issues associated with it, instead of generating more and more projects and tasks to bring value to the company.
When you have tracked the problem that was affecting your workflow, you can simply modify it or change all of your workflows. How? Because you now know about all of the strengths and shortcomings of the team and you can use that knowledge to your advantage.
Looking for Trello Kanban Alternatives? Check it out:
One of the most important ideas when it comes to Kanban Project Management is to help you perform as many tasks as possible related to as many projects as possible, in the least amount of time.
This is one of the main reasons why Agile project management and Kanban boards are made for each other.
Although it might seem to be quite juvenile at first when you think about just one task at a time and still hope to be successful in this fast-moving world, it has been proved time and time again that focussing on just one task or activity in the workflow is very important if you and your team want to be increasingly productive.
One of the most important aspects of Kanban is the visual nature of the boards and how they can help the user navigate through the dense forest of tasks and goals to understand what they have to do to achieve more success.
These boards are an amazing visual depiction of all of the tasks and processes associated with the projects and greatly helps the teams to see what’s in the roster to work on, what is the progress of the tasks being worked on and how will they complete these tasks to make the project a success.
Kanban Boards will help you figure out exactly what you have to do to make the project that you are working on, a success. Once you have the visualization from the boards, you can easily manage them to generate more value for the company for all future projects as well.
To make a visually effective Kanban Board, you need to follow these steps so that your team can benefit from it and achieve success.
Some of the examples of Kanban boards being helpful to the organizations exercising project management are:
David J. Anderson (a leader in the field of Kanban) has formed the four Kanban principles to incremental, evolutionary rules and methods for learning led companies.
It is focused on getting things done and its fundamentals can be split down into four primary Kanban principles.
First Kanban Principle: Begin with what you do know
Second Kanban Principle: Agree to Pursue Incremental, Evolutionary Changes
Third Kanban Principle: Respect the current process, roles & responsibilities
Fourth Kanban Principle: Encourage acts of leadership at all levels
Selecting the right Kanban software can be challenging.
Kanban software packages can help you gain greater business clarity and foster team collaboration.
The combined functionalities like tracking, reporting, forecasting, and more will help you in attaining continual process improvement.
Here are five things to look for when choosing a specific kanban software solution:
As the most powerful project management software in the market right now, nTask is more than capable of all of your needs and requirement related to Kanban. It is an amazing piece of software that provides the perfect visual solution for your team, no matter how small or big.
Let’s take a look at some of the features of nTask that you will enjoy using. They are:
Manage tasks, teams, projects, meetings, Kanban boards and more with nTask. It’s free – no questions asked.
Kanban boards are quickly becoming the most sought-after feature. Why? Because of their excellent flexibility with which they envelop any project no matter how small or big it is, and also the ease of use with which it can be used.
There are many project management software out there in the market but if you want the best Kanban experience, you need to choose nTask. The Kanban experience that this application provides has no match.
But when there are so many choices for project management choices in the market, you need to make sure that you have the perfect software that will take properly take care of your needs and requirements, before you throw any money at it.
So, keep on browsing for that perfect one. Happy Hunting.
Have you ever experienced Kanban project management on a full scale? If so, we would love to get an insight on your way of dealing with that unique workflow. Don’t forget to leave a comment below in the comments section or write to us via email.
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