Published on February 14, 2020
Read time 7 minutes
Why is Project Management Important for an Organization?
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The importance of Project Management is not always clear to everyone, but it never means that it’s a slouch concept at any point in time. Project Management is why organizations make it or die trying in this unforgiving world.
Many people wonder why project management is really necessary when all project managers do is boss the team around and make them put long hours in without a clear path envisioned.
That might be true for some Project Managers out there, but it doesn’t diminish the importance of Project Management one bit.
The truth is that if organizations want to run one project or a hundred projects at once, they need a Project Manager, Period. Many a time, Project Managers are quite expensive and are considered an unnecessary burden on a project but without them, you can never hold the team and the client together.
It always depends on the organization and their procurement skills when hiring a Project Manager, because when hardships regarding the project arise, the Project Manager is the captain you need for your ship to take care of all of the ups and down by navigating the company away from all of the catastrophes.
Why is Project Management Important for an Organization?
Let us discuss the 10 best reasons why project management is important for your organization.
1. Strategic Alignment
Right off the bat, Project Management is important because the project on which you’re trying to apply all of the strategies of the PM paradigm is of great value to you and your company, and PM is the way to gain you the glory it deserves.
A client’s vision and goals should always be heard and followed by the Project Manager because that’s usually the base of understanding the whole project.
Good Project Management always makes sure that the proposed project output by the client should match completely or as much as possible to the actual project output. It is also important because it helps the team to achieve the best output possible that will ultimately deliver the best real value.
Many times in the organizational culture, projects tend to go off course and they become quite expensive day-by-day if the changing requirements are not kept in check. When this ultimately happens, only good project management can save the project by keeping a vigilant eye on the changing variables and make wise strategies.
A good project always consists of incredible leadership coupled with immaculate direction, and that can only be achieved by the help of a competent Project Manager.
Without a proper project manager, the company is a vessel without a rudder, it’ll move but you won’t be able to get it where you want it to go.
Leadership is always key when you want your team to be on their absolute best. It’s more of a give and takes relationship. The amount of time and energy you spend on leading your troops will always help you in the long run because they will always remember what you did and follow you no matter what happens.
Obstacles are a part of the whole shebang and a big part as well, but good leadership will always help in motivating the team by coaching them and inspiring them, which will ultimately help them to overcome any obstacle that might come in their way.
3. Clear Focus and Objectives
To execute the perfect project, you always need your team to be focused and ensure that your plan is perfect to execute the goals of the company.
When you make the team do the work of a project manager which they know nothing about, you end up with improper briefs, vaguely defined objectives and projects that lack focus.
As project managers, we take care of all of that and much more. We position ourselves around the whole team and project so that we can execute the perfect task accomplishment strategies that consist of a wise breakage and distribution of said tasks among the team members.
More often than not, this approach differentiates between a good or a bad project manager. Breaking larger tasks into smaller chunks not only helps the team to get them done easily but also helps the project manager to monitor all of the tasks easily.
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4. Realistic Project Planning
Project Management is very important for every company nowadays because it ensures complete honesty about all of the factors related to the project. Whether they can be achieved or not.
Without project management, you can never figure out what the budget for a particular project is and if you do manage to find out what it is, how will you make sure that the project doesn’t exceed the allowed limit.
Ultimately, all of this means that if there is no proper project management involved in the project planning and development processes, the product will be delivered late and never under the allowed budget.
Good project managers keep their clients at an arm’s length throughout the whole process. This helps them to remain in constant communication with the client and when there are any unreasonable demands made by the client, the manager easily diffuses the whole situation by facts and figures rather than arguments.
The resources connected to a specific project are always limited and it’s the job of the project manager to define the urgency and task dependencies. This will let the team know about the tasks they need to accomplish first so that the major chunk of the resources get the important tasks done and not get diminished while completing the unimportant ones.
5. Quality Control
Project Management is important for every project because it makes sure that the project reaches the required potential and this quality does not diminish over time.
Projects are always under a lot of pressure from the clients and all of the stakeholders to be completed as soon as possible. Without the help of a competent project manager, the project will remain under this pressure by the upper management with all of the processes rushed and schedules tightened.
What project managers do is get the project some time to ensure the quality is perfect through the process of Quality Control. When the project goes through this process of refinement, the output is a durable one with everything polished and ready to be used by the end-user.
6. Risk Management
Project Management is necessary for every organization because it appropriately senses the risks that could affect the project and finds solutions for the scope creeps as soon as the planning for the project starts.
The process of Risk Management is an important entity in the project development process and is vital for the success of the project. People mostly want to sweep all of the risks under the carpet and commence the development process as nothing happened. But this proves to be their biggest mistake later on.
A project manager worth their salt will never ignore the risks, no matter how minor their impact is expected. Every risk deserves that it may be properly analyzed and dealt with as soon as possible. Most project managers turn all of the risks into actual requirements for the project’s success but that is not easy.
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7. Orderly Process
Project Management is incredibly important because it makes sure that all of the tasks related to the project are handled by the right people at the appropriate time while abstaining from exceeding the budget.
Many companies nowadays have reactive planning processes that handle the issues when they arise but what they actually should do is adopt a proactive planning strategy that takes care of the issues even before they come forward.
Why? Well, when the company is reacting to every issue that comes forward at the development phase, they will just solve the issues and put the rest of the development process on hold. This is why project managers foresee the issues beforehand using proactive planning strategies that never let the development process to go on hold.
Proper planning and orderly utilization of resources are very important for a project because everyone will know what to do when to do it and how much resources can they spend on doing it.
8. Continuous Oversight
Project Management is immensely important because it makes sure that every single task related to the project is tracked that will help the team to report any bugs or issues accordingly and helps the project avoid any obstacles along the way.
Status reporting is always a boring topic in the PM paradigm, but its importance can never be underestimated because it lets the team know about the tasks and what issues can arise or have already risen.
When a project manager is properly overseeing a project, it becomes very easy for the team to work on the issues because they would already have the information about the point where the project is supposed to deviate from the initial plan.
This is why project managers tend to spot the project deviation at the very early stages of the planning process, making it easier to correct the course of the project later on.
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