January 28, 2021
January 28, 2021
Keeping a keen eye on all aspects of the project management process is necessary, but out of them the most critical aspect of project management is effective communication.
Why is it so critical? Well, communication among the different stakeholders related to the project development process is very important as all of the discussions and decisions regarding the project are performed via that communication, and if that communication channel doesn’t exist, you’re done!
But even before that communication starts, you need to have a plan. A Communication Plan to be exact.
This plan will contain all of the ways and strategies in which you have to structure your communication channels so that your project development process doesn’t have any communication gaps, and everyone knows what they have to do to make the project a definite success.
In this article, we are going to talk about the Project Management Communication Plan, what is it, why is it important, what are the different methods included in it, and how to write an effective communication plan that will suit your needs and requirements.
A Project Management Communication Plan is an incredible tool that helps the managers establish better communication channels between themselves and the client, team, and the other stakeholders associated with the project development process.
This plan consists of clear-cut instructions or guidelines on how you can share the information related to the project, with the rest of the people associated with the project, as well as appointing the right people to perform the right tasks.
Here are all of the project team communication methods that you can use to improve collaboration amongst the team members and make sure that everyone is on the same page regarding information and there are no empty spaces among the troops.
Meetings are the best method to convey the information related to the project, to the people that are related to the project development process or are involved in the overall project workings.
You can have many different types of meetings such as
in-person meetings that are perfect for a staff that works in the same workspace, phone meetings which can be used for many different types of staff that may or may not reside in the same workspace, and lastly, video-chats can also be used for remote meetings.
Status reports are used to convey information related to the progress of the project development process. They are compiled to let the development staff about the progress they have done at any given time related to the project development process.
To-do lists are amazing little tools that can be used to convey information to the development staff about what they have to do on any given day or week.
Discussion boards are used to convey information about the different discussions that happen in the company regarding the project on a specific day or in a week or so.
Collaboration applications are the best tool to improve communication among the troops. These apps are specifically designed to keep everyone in constant communication with each other so that there are no empty spaces later in the project development process.
Surveys are also important documents that are used to get to know the opinion of the staff or the clients about a specific element related to the project, or on the overall project development process. It is not that obvious but is still an effective method to improve communication.
Here is a list of roles that an effective communication plan plays in every project.
Here is a list of steps that you can use to write an effective Project Management Communication Plan.
This was a short guide to creating an effective project management communication plan. If you think that we missed something or we mentioned something incorrectly, contact us and we will get back to you as soon as possible.
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