Every day we get to see a lot of excellent ideas surfacing in the market. They are brilliant and insightful, and they show a lot of promise regarding the future of the projects of the company they belong to.
But what if they just stay as words and are not put into action by the company?
As you know that coming up with a brilliant and innovative idea is hard but it is still easier than actually executing that idea. And if you don’t execute that idea, then you are of no value to the company or the market.
For that, you need a Project Execution Plan (PEP).
The PEP is a useful document that allows the precise execution of projects that a company is working on, and it also helps to strategize and manage all of the processes that are a part of the project development process.
In short, it puts the whole execution process into action.
One thing you should know is that creating a project execution plan is part of the planning phase of the project and allows you to fully realize your idea before putting it into action.
So, without further ado, let’s take a look at PEP in detail and find out how it works, what the elements in it are, and how you can create one for your project.
Project Execution Plan (PEP)
As we know that a project execution plan is a brilliant and effective document that is used by the project managers to define how a project is going to be executed by the project development team.
This could’ve been obvious from the name but it is so much more than that.
The project execution plan also helps to address the monitoring process of the whole project in question, it also helps to address all of the project scheduling processes and also the controlling processes needed to bring the deliverables for the whole project.
This incredible document easily outlines all of the specific parts that are critically needed for the project execution sequence and also shows how to effectively manage them so that the project is an instant success.
One thing that you need to know is that the project execution plan has to conform to the requirements set by the project managers and the stakeholders associated with the project, or the contract between the involved parties who signed it.
One other thing that the project execution plan does quite spectacularly is that it notes all of the project goals, milestones, and objectives, alongside all of the resources that are associated with the project development process and the timeline in which all of the tasks and processes have to be performed.
You can see how important the project execution plan is, based on the things that we have discussed above, but obviously, there is much more to it than this, which we are going to discuss further.
Another thing that you have to keep in mind is that once the project execution plan has been created, you or the people working on the project still need to meet all of the dependencies, milestones, and assignments associated with the project development process.
If you are the one working on the project, and you want to stay on time, then you want to use project management software that is going to help you manage all of the tasks and processes that are a part of the project development process.
Such an application is nTask.
nTask is an incredible task management and project management application that allows you to make sure that all of the tasks and project elements that are needed for you to be successful, are tracked, managed, and completed in time so that you can bring more value to your company.
The application has an impressive arsenal of features. Some of them are:
- Task management
- Project management
- Risk management
- Time management
- Kanban boarding
- Gantt charting
- Issue tracking
- Bug tracking
Let’s now move on towards the elements of a project execution plan.
What are the Elements of PEP?
As we know that the project execution plans of a project generally combine all of the necessary elements that are needed for an actionable and definitive project implementation roadmap for getting the job done.
This can also include defining all of the project tasks for the project development team members and listing all of the project stakeholders so that everyone related to the project has complete information about it.
So, without further ado, let’s talk about the five basic project execution plan elements, and find out how they are beneficial for us in the project management paradigm.
- Quality standards
- Resource allocation
- Organizational components
- Project scope
- Goal statements
Let’s talk about these five elements in detail and find out how they affect the projects.
1. Quality standards
As we know that having a clear understanding of the quality expectations from your project is an important key element for your project to be successful. If the team doesn’t know what is right or what is wrong, then how can you hope to have a successful project under your belt?
To kick start the process, you have to define the quality of the project that is acceptable to the market and the stakeholders associated with the project. When you have that sorted out, you need to make sure that the whole development team agrees on the set definition of quality.
One other thing that you need to make sure of is that you need to set realistic and achievable goals for your project development team. This will help make sure that your team is energized and motivated, not overwhelmed by all of the pressure of unrealistic demands.
If you are a manager or the person in charge of the whole shebang, then you have to make sure that the team is motivated and committed, and to do that you have to keep asking them for feedback from time to time on what exactly is an attainable goal for them and apply that knowledge to your PEP.
2. Resource allocation
Another element that is very important in a project execution plan is the list of all of the resources that are going to be needed in order to complete the project development process. The resources are not like the quality specs, scope, and goals of the projects.
They are needed to make sure that your plan is put into action and the project development process, because of it, is completed.
This is also the place where you will define your project budget, as all of the resources that you have to gather for the project development process are expensive.
A resource doesn’t always mean tools or equipment. A resource can be capital, materials, or the people needed to man the battlefield.
Resources can be anything that is needed to make sure that all of the tasks and processes included in the project development process are tracked, managed, and executed perfectly.
3. Organizational components
Another important element of the project execution plan is the organizational components. This means that the project manager or the people in charge have to list all of the key personnel that is going to be working on the project development process.
They have to list their roles and responsibilities needed to execute the project development process so that everyone is aware of their duties regarding the project development process, and there are no gaps in information regarding the project.
4. Project scope
One of the most important project execution plan elements on this list is project scope. The project scope is a clear view of all of the goals and objectives, and a detailed list of all of the parts and elements that are involved in the overall project development process.
Here are some of the details that you have to add to your project scope.
- First of all, you need to add a specific statement of work to make sure that all of the responsibilities and the roles of the entire project development team are defined and there are no confusion down the line
- A calculated list of all of the boundaries and limitations of the available resources that are connected to the project development process
- You need to add all of the potential deliverables that can be extracted from the project development process and not just the final ones, to cover every possible outcome
- You need to add success criteria for your project team so that the development team knows what they have to achieve and how
- You also need to add all of the customers and the stakeholders that are connected with the project and also, to whom the project is going to ultimately go
5. Goal statements
A goal statement properly outlines all of the plans that the team has to fulfill regarding the project. These goal statements can be the milestones, deliverables, and the lifecycle of large work tasks.
Let’s now move on to creating a project execution plan for your projects.
Check top OKR software for managing goals:
Creating Your Own Project Execution Plan
Here are the steps that are needed to create your project execution plan.
1. Kickoff Meeting
The first step of this process is the kickoff meeting. This kickoff meeting is to make sure that you communicate and convey all of the processes, strategies and actions to the stakeholders and the team members working on the project development process.
2. Monitor and Control the PEP
In the second step, the project will go on as usual through the controlling and monitoring phases of the overall project development process. Here you can use a project management application like nTask to assist you in monitoring and controlling the execution of all your project tasks and processes.
3. Real-Time Data
For this step, you will need to have a project management software like nTask, which will make sure that you have the required real-time updates to make sure that the development is on time and the budget allocated is going to be enough for the whole project, and that you’re not overspending.
In the last step, you need to end the whole project development process and get the sign-off from your stakeholders, get the quality checks done and deliver the project to the customer.
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This was our guide related to creating a project execution plan in 2022. If you think that we failed to mention something important, drop us an email and we will get back to you ASAP.
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