How to Choose the Best Schedule Planner App in 2023?

best schedule planner app

The future of work looks a lot different than it did just a few years ago. With the rise of remote working, flexible hours, and on-demand jobs, the traditional 9-to-5 schedule isn’t as popular as it once was.

That’s why it’s important to choose the right best schedule planner app for your needs.

In this article, we’ll list some of the most popular schedule planners on the market and explain which one is best for you. Ready to start planning your future? Let’s get started! 

Factors to Consider When Choosing The Best Schedule Planner Apps

Let’s take a look at some of the top factors that you must consider while choosing the best schedule planner app for yourself! 

1. Ease of use

The first thing you need to take into account when looking for a schedule planner is the ease of use. If the tool is too complicated to use, then you won’t be able to get the most out of it. If you want a tool that is easy to use, you should make sure that it is straightforward to use and navigate. 

2. Flexibility

In order for your schedule app to be effective, it needs to be flexible and adjustable to meet your specific needs. You are also able to create both one-on-one and group meetings.

Additionally, your schedule planner tool should also allow you to set buffer times and avoid last-minute meetings. 

3. Integration

You’ll want a scheduler that is compatible with your current tools so that you don’t have to switch between different apps constantly.

For example, a planner should be able to sync with popular calendars such as Google, Outlook, Office 365, or iCloud. A tool should be integrated with other devices in order to make daily tasks more streamlined and efficient.

4. Easily Customizable

Even the most well-designed planner tools will not have all of the features that you need. That’s why it is important to be allowed to customize them to your own specifications.

Additionally, you can customize how your website integrates with other platforms and applications. 

10 Best Schedule Planner Apps You Want to Check Out

Here are the best schedule planner apps you can start using now.

1. nTask

nTask - Calendar View

nTask is the best schedule planner app that helps you get organized and manage your time better. It’s perfect for people who want to achieve more in their lives by being more efficient and effective.

nTask features a simple, easy-to-use interface that lets you create, edit, and view your schedules in a variety of ways.

You can also add notes and comments to your schedules to help you remember what’s when. nTask is also mobile-friendly, so you can access it wherever you are.

Overall, nTask is an excellent schedule planner app that will help you get more out of your day.

Key Features

  • Allows you to create custom templates that include specific information about your work and personal life. This makes it easy to quickly and easily fill out your schedule, no matter how complex it may be.
  • nTask provides detailed explanations for every task, making it easier to understand what needs to be done and when. This makes it easier to stay on track and avoid overlaps or conflicts between tasks.
  • nTask tracks both time spent working on each task as well as time spent on other related tasks. 
  • nTask offers a variety of tools for communicating with others related to your schedule. This can be used to keep everyone in sync or resolve any conflicts that might arise.


  • Basic free plan
  • Premium plan is at $3/month per user
  • Business plan is at $8/month per user
  • Enterprise custom plan is available

2. Notion


Notion is the best planner tool that helps users organize their thoughts and stay on track. It has several features that make it an excellent choice for people who want to be more productive and organized.

Some of the features that make Notion an excellent choice for planners include its interface, which is easy to use and adaptable to different types of planning; its interactive timeline, which allows you to easily see how your plans are progressing; its syncing capabilities, which allow you to share your plans with other people; and its exporting functionality, which makes it easy to share your plans with others.

Key Features

  • The ability to create unlimited planning pages and sub-pages means you can keep everything in one place without having to search through different folders.
  • A user-friendly interface that makes it easy to customize your planning style.
  • The ability to sync your plans with Dropbox and iCloud so you can access them anywhere.
  • Integration with various other applications, such as Google Drive, so you can easily share your plans with others.


  • Personal Pro $4/month
  • Team $8/month
  • Enterprise/Custom 

3. TickTick


TickTick is one of the best schedule planners for iPhone because it makes it easy to see all of your upcoming tasks and events in one place. You can see what’s due when, as well as how long each task will take.

Plus, it syncs with your Google Calendar so you can stay organized no matter which device you’re using.

Another great feature of TickTick is its time management features. It offers helpful tips and tricks to help you stick to a specific timeline, and it also provides motivational tools like daily goals and weekly reminders.

Overall, TickTick is an excellent tool for managing your busy lifestyle.

Key Features

  • A daily overview that shows you how you’re spending your time each day, as well as which days are most productive and which days are the busiest.
  • The ability to set priorities and create “to-do” lists that prioritize the tasks you need to complete.
  • The ability to add events, tasks, or projects and track their progress over time.
  • The ability to share your schedule with other people who can help you out or give you feedback.


  • $2.99/Monthly
  • $27.99/yearly 

4. is a popular app that helps users manage their schedules and lives. It includes features like a to-do list, a calendar, and an appointment book. The app also has a built-in schedule planner, which makes it easy to plan your day or week ahead.

The schedule planner allows you to input all of your tasks and appointments, and it will then generate a detailed plan for you. You can also set deadlines for each task, and the app will notify you when they’re close so that you can take action.

Overall, is an incredibly helpful app if you want to get organized and manage your time effectively. It’s perfect for people who have a lot of responsibilities and commitments, or who just want to be more efficient with their day-to-day tasks.

Key Features

  • You can use it to plan your classes, work, home life, and more.
  • It has a unique drag-and-drop interface that makes it easy to add tasks and events to your schedule.
  • You can also add notes and reminders to each event, so you don’t have to remember them all by heart.
  • The app remembers the last time you opened it so you can quickly return to where you were.


  • $5.99/month
  • $4.49/month
  • $2.99/month 

5. Evernote

Evernote screen

Evernote is a popular schedule planner app for Android that lets you easily organize your daily and weekly tasks, as well as recordings from your phone or tablet. It also has features like weather forecasts and location-based reminders.

One of the best features of Evernote is that it’s very user-friendly. You can access all your tasks and notes from any device or location, and you can also share them with other people in your organization.

This makes it a great tool for keeping track of multiple projects at the same time.

Key Features

  • It has a user-friendly interface that’s easy to use even for beginners.
  • You can keep all your important information organized in one place and access it easily from any device.
  • It has a variety of templates that you can use to organize your notes and make them more likable.
  • You can share your notes with other people, which makes collaboration much easier.
  • Evernote integrates seamlessly with Google Docs, which makes it possible to export your notes into that format if you want to use them in another application or document. 
  • It has an extensive search feature that lets you find whatever you’re looking for quickly and easily.


  • Personal $8.99/month
  • Professional $10.99/month
  • Evernote Teams $14.99/user/month

Also, see:

Google Keep vs Evernote: Which Is Best For You?

6. Mydailyplanner


Mydailyplanner is a popular app that helps you create and manage your daily schedules. It’s an excellent choice for people who want to be more organized and efficient in their life.

Some of the features that make Mydailyplanner especially great are its easy-to-use interface, its wide range of options, and its multiple calendar views. It also has a lot of customization options so you can make it look the way you want it to.

One of the best things about Mydailyplanner is that it’s available on both Android and iOS platforms, so you can use it no matter where you are. Plus, it’s free to use!

Key Features

  • Unlimited storage space for your schedules, notes, and photos
  • A wide range of different colors and designs to suit your style
  • Flexible date and time format options
  • Automatic synchronization between devices so you always have the latest information
  • Ability to share your schedules with other people as well as add notes or comments

7. ClickUp

ClickUp App

ClickUp is a schedule planner app that helps you create a to-do list and manage your time more effectively.

It’s available for both iOS and Android devices, and it has several features that make it an excellent choice for people who want to improve their productivity

Some of the best features of ClickUp include its intuitive design, ability to sync with other devices, and comprehensive search capabilities. It also includes versatile tools for managing your tasks, including deadlines, location tracking, notes, and hyperlinks.

Overall, ClickUp is an effective tool that can help you achieve your goals more efficiently. If you’re looking for a schedule planner app that’s user-friendly and easy to use, then Clickup is a good option to consider.

Key Features

  • You can create detailed schedules with ease.
  • The app has a beautiful interface that’s easy to read and navigate.
  • It has an intuitive drag-and-drop interface that makes it quick and easy to add events or tasks to your schedule.
  • ClickUp also includes helpful tips and tricks to make planning your schedule even easier.
  • You can share your schedule with others in a secure way, so everyone is aware of what’s upcoming for them.


  • Unlimited $5/month
  • Business $12/month
  • Business Plus $19/month
  • Enterprise/Custom 

8. Trello

Trello board

Trello is a popular schedule planner app that’s available on both Mac and PC. It’s perfect for anyone who needs to keep track of their priorities and plans, and it’s easy to use even if you don’t have any experience with planners or scheduling software.

One of the best things about Trello is that it’s completely free to use, which makes it a great option for budget-conscious individuals. You can also customize Trello to fit your own style and needs, making it ideal for people who need flexibility in how they work. 

Overall, Trello is a versatile and user-friendly schedule planner app that can help you manage your life more efficiently and effectively.

Key Features

  • The ability to create and manage multiple projects and tasks simultaneously. 
  • The ability to add notes, attachments, and photos to tasks, makes them more interactive and easier to understand. 
  • The Trello board interface lets you see all your tasks in one place, making it easy to find what you’re looking for. 
  • The ability to add due dates and deadlines so that you can better manage your time.


  • Standard $5/month
  • Premium $10/month
  • Enterprise $17.50/month

9. TwoBird


TwoBird is a planning tool that helps you organize and track your time, tasks, and projects. It’s designed to help you achieve your goals more efficiently, and it has a lot of features that make it an ideal choice for busy people.

Some of the features that make TwoBird stand out include its drag-and-drop interface, its timeline feature, and its ability to link multiple tasks together.

This allows you to visualize how your projects are interconnected and how they’re related to one another. You can also use TwoBird to keep track of your deadlines and commitments, as well as track your progress over time.

Key Features

  • A calendar that lets you easily see when events are scheduled and remind you about them.
  • A to-do list that lets you accomplish tasks as quickly and easily as possible.
  • An email reminder system that sends automatic updates about upcoming events or to-dos.
  • A communication system that allows you to keep in touch with friends and family without ever having to leave your computer. 
  • All of these features make it easy for you to stay on track and get everything done the way you want it done. Plus, it’s free to use!


  • Free for pricing and usage 

10. Proofhub

Proofhub home

Proofhub is a popular app that helps users create and manage their schedules. It comes with a range of features, including the ability to see your weekly and daily tasks in detail, as well as plan your time accordingly.

One of the benefits of using Proofhub is that it allows you to easily communicate with other people who also use the app. This way, you can collaborate on projects and make sure that everyone is on track.

Additionally, it also has a range of other features that will help you manage your work life better, such as reminders for important deadlines and task alerts when you’re close to completing them.

Key Features

  • It has a beautiful and intuitive interface that’s easy to use.
  • It has a wide range of features, including the ability to create customized schedules, plan events, and track your progress.
  • It’s also mobile-friendly, so you can access it anywhere you go.
  • It has a ton of helpful tutorials that will walk you through the app step by step.
  • It has a support team available 24/7 to help you with any questions or issues you may have.


  • Essential $45/month
  • Ultimate Control $89/month

Frequently Asked Questions (FAQs)

What is a daily planner app?

A daily planner app is a great way to stay organized and track your goals. These apps allow you to create schedules, add events, and track tasks. They also come with handy features such as automated reminders and the ability to share plans with others.

One of the most popular daily planners available today is Trello. This app allows for an easy organization by creating boards that can be divided into different sections, such as work, home life, budgeting, exercise etcetera. 

What is the best schedule planner app?

If you’re looking for a good schedule planner app, then consider nTask. This platform is designed to make managing your work and personal schedules easier by allowing you to organize everything from tasks to projects.

Additionally, it provides useful features like card sorting and filtering that make navigation easy.

nTask also offers customizable decks that can be used for organizing different aspects of your life including work, home, finance, and more.

And if collaboration is important to you, Trello integrates with other popular platforms like Slack and Asana so that all stakeholders can easily access the information they need without having to transfer files back and forth.

Ultimately, nTask is a great choice if organization and collaboration are key priorities in your workflow.

What features should you look for in a schedule planner app?

When it comes to organizing your life, nothing beats a good schedule planner. A schedule planner app can help you to keep track of all the activities and events that are important to you so that you can make the most of each day.

Some key features that should be included in any such app include support for multiple time zones, customizable templates, the ability to add notes and tasks, and automatic syncing across devices.

Additionally, check whether the app offers helpful tools like goal setting or diarying. These extra features will save you time and effort when planning your days ahead.


In this post, we discussed everything related to the selection criteria and factors that you have to consider while buying a schedule planner app. 

Finding one that suits your requirements and works smoothly can be a time-consuming task. That’s why we came up with a detailed guide on how to select the best timeline app in 2023. Now just save it and get going! 

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